Attachment 1 - Statement of Work.pdf

BLANKET PURCHASE AGREEMENT

ATTACHMENT ONE (1) – STATEMENT OF WORK (SOW)

FOR

LODGING SERVICES

A. DESCRIPTION OF AGREEMENT.

This Blanket Purchase Agreement (BPA) is to provide the 302nd Air Lift Wing (ALW) Air Force personnel at Peterson, Air Force Base (PAFB), Colorado who are in Individual Duty Training (IDT), Unit Training Assembly (UTA), Training Periods (TPs), and Readiness Management Periods (RMPs) status single and/or double occupancy lodging accommodations (hotel/motel). The contractor shall provide all he accommodations in accordance with this BPA and this Statement of Work (SOW).

B. PERIOD OF PERFORMANCE (POP).

The effective POP of this BPA is defined in Section F – Deliveries or Performance. The POP can be reduced to a shorter POP determined best to meet Government needs or be extended up to six months in accordance with FAR Clause 52.217-8 at any time by the Contracting Officer (CO). Such changes shall be documented via a bilateral modification to the Contractor.

The Government retains the right to terminate/end the BPA at any time for any reason with a written thirty (30) day calendar notice to the contractor stating when the agreement will terminate/end. This will be executed via a unilateral modification.

C. BPA CEILING.

BPA Ceiling is defined within the agreement.

The ceiling can be increased/decreased at any time by the CO via a bilateral modification to meet current/future needs. Such instances can include COVID-19, national disasters, and/or any instance/reason the Government determines the need for increased/decreased lodging services are needed.

D. PRICING.

All room rates shall be in accordance with General Services Administration (GSA) authorized Per Diem Rates for the Colorado Springs, CO area or lower that is offered to the General public at the requested time and shall be tax exempt. GSA Per Diem Rates can be found at gsa.gov.

If applicable, pricing to the Government shall be equal to fair market rates for comparable quantities under similar terms and conditions. Additionally, discounts for prompt payment is highly encouraged.

E. GOVERNMENT PURCHASE CARD (GPC):

In accordance with AFI 64-117, the Government Purchase Card (GPC) is authorized for use in making and/or paying for purchased services as a method of payment that shall not exceed $25,000.00 per individual purchase. The Government shall use the GPC for all requirements under $25,000.00 for payment.

The Contractor shall waive any and all surcharges associated with processing the GPC payment(s).

The Commercial Lodging facility will process the balance due on a single transaction against the GPC following confirmation of payment from the GPC cardholder and Government POC. No charges shall be assessed against any GPC provided as security to hold the rooms. Advancement of charges is not authorized. Commercial Lodging facility shall not charge the Government prior to rendering services. Charges shall be made on the day of check-out and consolidated into one charge for the total amount. Charges shall not be run individually, per room, or per day unless authorized by the Government Lodging Manager and/or CO.

F. AUTHORIZED CALLS.

The Government shall compete all actions over $25,000.00 among BPA awardees for lodging services as authorized calls. These authorized calls will be issued via a task order under the awardee’s BPA. Award will be made to the lowest priced technically acceptable offerror who can meet all requirements of the SOW and date of need. Authorized calls shall be for requirements over $25,000.00 up to the ceiling amount. After services are rendered, an invoice will need to be submitted via Wide Area Workflow (WAWF) through the Procurement Integrated Enterprise Environment (PIEE) application (https://piee.eb.mil/xhtml/unauth/home/login.xhtml) and payment will be disbursed electronically.

G. TAX EXEMPTION:

The 302nd ALW is a federal government entity, and as such is exempt from all local, state, and federal taxes, including but not limited to sales taxes and lodging taxes. Any charges or invoicing that includes taxes shall be disputed/declined by Government.

H. INCIDENTALS:

Charges for incidental products or services, including but not limited to telephone calls, internet service, movie rentals, food, drinks, room service, pet charges, laundry, dry cleaning, etc. are not authorized to be charged to the Government. The Commercial Lodging facility is responsible to secure payment of incidental or other charges at the time of check-in/check-out by a cash or credit card deposit of one or more of each room’s occupants.

Government Personnel are responsible for all incidentals; not the Government.

I. AUTHORIZATION TO PLACE CALLS:

The Lodging Manager and CO are the only personnel authorized to provide permission to individuals for use of this BPA.

Only a warranted CO is authorized to issue calls against this BPA.

Requests received by the Contractor from personnel who are not the Lodging Manager or CO, will not be honored nor will any resultant services be accepted or paid.

If for any reason, an individual or organization not the 302nd ALW requires lodging shall seek written approval from the Lodging Manager and CO to use this BPA. If approved, that organization shall be responsible for payment and providing documentation to the Lodging Manager and CO for tracking purposes.

J. INVOICES FOR GPC AND AUTHORIZED CALLS.

Monthly, the Contractor shall provide an itemized invoice to the Lodging Manager and CO to include the following:

J.1. Contractor’s Name and Address J.2. BPA Number / Authorized Call Number and Date J.3. Invoice Number and Date J.4. Identification of Individual, Date/Duration of Lodging Service Rendered, and Lodging Rate.

J.5. Problems or questions concerning the correct charge for the contract quarters room rate should be settled between the contractor and the COR or the Contracting Officer. Problems or questions concerning the correctness of other items on the final bill (phone bill, food, drinks, cleaning, and number of days in room) should be settled between the contract lodging facility and the traveler in the same manner as other lodging/guest problems are solved.

J.6. All invoices shall be submitted to the Lodging Manager and CO within thirty (30) calendar days via email.

For purchases using a GPC, the Contractor shall consolidate all room charges and provide the Government Lodging Manager and CO with the consolidated invoice for review and processing of payment to the Commercial Lodging facility.

K. ROOM REQUIREMENTS:

The commercial lodging facility shall furnish lodging accommodations for the 302nd ALW at PAFB on an as needed reservation basis. The performance standard and requirements for these services include the following responsibilities:

J.1 All rooms shall be provided as specified by AFMAN 34-135.

J.2 Pricing shall be in accordance with Section D above.

J.3 Reservations shall be made by the Government two (2) weeks prior to their stay using the 302nd

ALW Automated Lodging Reservations System (ALRS).

J.4 Cancellation notice for each individual/group(s) shall be provided by 6PM or a twenty-four (24) hour notice the day before check-in. If cancellation is made within this time frame for the individual/group(s) stay at the Contractors facility shall result in no additional charge to the Government.

If cancellation does not take place before this time, the Contractor reserves the right to charge the Government the per diem room rate for that night only; not the duration of the stay.

L. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP):

The Government shall perform a QASP inspection to verify hotel services meet the government requirements identified in this BPA/SOW and/or other factors that may impact service to the Government Personnel. If discrepancies are noted, the contractor will be notified and/or requested to attend meetings to discuss/resolve those discrepancies. Inspections shall be performed as needed either scheduled or unscheduled throughout the POP. The Inspection team may consist of all individuals who are associated to this requirement.

The QASP will be used by 302nd ALW personnel to randomly assess the quality of the lodging services provided by the contractor and ensure that standards are met on yearly basis. If a Contractor is successfully performing with no issues or discrepancies, a yearly inspection will be optional by the Government. If standards are not being met by the contractor the CO will discuss the non-conforming services with the contractor and attempt to remedy the situation. If non-conforming services continue and remedies fail to bring the contractor into conformance with the required standards of the QASP and terms and conditions of the BPA, the CO may at its discretion unilaterally terminate/end the BPA with the contractor.

M. QUALITY CONTROL BY THE CONTRACTOR:

The contractor shall establish and maintain a complete quality control program for the duration of this agreement that is of industry standards or exceeds industry standards and that comply with all local, state, and federal regulations.

In addition, the Contractor shall provide all furnished items and services in accordance with AFMAN 34- 135.

N. CONTRACTOR ADDITIONAL REQUIREMENTS:

The contractor shall complete the following additional requirements:

N.1 System for Award Management (SAM). The Contractor shall have an active registration in SAM (www.sam.gov) and maintain an active registration for the duration of the BPA POP. The awardee shall provide yearly documentation to the Lodging Manager and CO on or before the award date (month and day) showing their active status in SAM. Failure to retain an active registration will prevent the Government form using the BPA, cause delayed payments, and up to a unilateral termination of the BPA by the Government.

N.2 If a contractor is to change ownership, they shall provide a written notice to the Lodging Manager and CO within sixty (60) calendar days or greater before ownership changes. This documentation shall include all necessary information such as the new owner, change in DUNS/Cage Code Numbers, etc. If this information is not received within the timeframe can result in BPA to be suspended and/or unilateral termination by the Government.

O. ADMINISTRATIVE AUTHORITY.

This BPA will be administered by the 21st Contracting Squadron Flight (21 CONS/PKB) identified on page one (1) of the BPA.

CO Authority:

O.1. The CO is the only person authorized to approve changes or modify any of the requirements under this BPA and not withstanding any provisions contained elsewhere in this BPA. The said authority remains solely with the CO. In the event the Contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustments will be made in the BPA price to cover any increase in cost incurred as a result thereof.

O.2. Contractual problems, of any nature, which might occur during the life of the BPA must be handled in conformance with very specific public laws and regulations (e.g. Federal Acquisition Regulation), and must be referred to the CO for resolution. Only the CO is authorized to formally resolve such problems. Therefore, the user and the Contractor are hereby directed to bring all such contractual problems to the immediate attention of the CO.

O.3. Any request for BPA changes/modifications shall be submitted to the CO.

O.4. All correspondence concerning this BPA, such as requests for information, explanation of terms and conditions, and BPA interpretations, shall be submitted to the CO.