Amendment_2_-_FA2517-19-T-6100.pdf

22 February 2019

FROM: 21 CONS/PKB

135 Dover Street, Ste 2225 Peterson AFB, CO 80914-1055

SUBJECT: AMENDMENT TWO (2): REQUEST FOR QUOTE (RFQ) 21 SFS ALARMS

MAINTENANCE

i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

ii. This Request for Quote (RFQ), FA2517-19-T-6100 is for the 21st Security Forces Squadron (21 SFS) for Alarms Maintenance and Repair Services in accordance with (IAW) the Performance Work Statement (PWS) (Attachment 1).

iii. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01.

iv. A single award will be made as a result of evaluation of quotes received. This requirement is a 100% small business set-aside. The NAICS code for this requirement is 561621-Security Systems Services (except Locksmiths), Size Standard $20.5M.

v. As detailed below this requirement includes four option periods and an option to extend. The contract line items numbers (CLIN) are detailed below in Table 1.

Table 1 – Contract Line Items CLIN Line Item Description Unit Quantity 0001 Alarms Maintenance/Repair Services Month 12 1001 Alarms Maintenance/Repair Services Month 12 2001 Alarms Maintenance/Repair Services Month 12 3001 Alarms Maintenance/Repair Services Month 12 4001 Alarms Maintenance/Repair Services Month 12 5001 Alarms Maintenance/Repair Services (Extension) Month 6

vi. A detailed description of the alarms maintenance services required for Protection Level (PL)

4 assets required on Peterson Air Force Base (PAFB) can be found in the PWS. Below Table 2 lists all of the PWS appendices. It is highly recommended that offerors refer to the information found within each Appendix when preparing their quotes. These appendices outline historical data for workload, costs, and anticipated timelines for inspections and cleaning.

DEPARTMENT OF THE AIR FORCE

21ST SPACE WING

Table 2 - PWS Appendices

Appendix A Electronic Security Systems Estimated Workload Data Appendix B Electronic Security Systems Equipment Description Appendix C Federal/Military Specifications Appendix D Current List Of Buildings Having Electronic Security Systems (ESS) Appendix E Definitions Appendix F Documents Developed And Maintained By The Contractor

Table 3 provides data depicted in Appendix A of the PWS. This table includes the age of the AMAG security system, the average annual number of incidents (i.e. Catastrophic, Major Malfunctions, and Partial Failure) in previous years, and the average number of hours anticipated annually for the completion of inspection/cleaning of systems IAW the AMAG manufacturer guidelines.

Table 3 - Workload Data (Appendix A) Age of AMAG System Installed 15 Sept 2018

Average Number of Annual Service Calls Catastrophic (6) Incidents Major Malfunctions (15) Incidents Partial Failure (240) Incidents

Average Annual Cost of Parts Average Cost (Years 2015 - 2018) $27,990.00

Annual inspection/cleaning Clean all panels/test batteries 360 hrs./Annually

vii. Performance shall take place on PAFB IAW PWS. A list of alarm locations can be found in

Appendix D of the PWS. Table 4 details the anticipated Period of Performance (PoP) for alarms services, to include four (4) option periods and a six month extension.

Table 4 - Period of Performance

Base Period 1 April 2019 – 31 March 2020 Option Period 1 1 April 2020 – 31 March 2021 Option Period 2 1 April 2021 – 31 March 2022 Option Period 3 1 April 2022 – 31 March 2023 Option Period 4 1 April 2023 – 31 March 2024 Six Month Extension 1 April 2024 – 30 Sep 2024

viii. Provision at FAR 52.212-1, Instructions to Offerors – Commercial (Deviation 2018-O0018), applies to this acquisition

a. Please provide a Firm Fixed-Price Quote.

b. The offeror shall specify the associated CLIN for each item included in the quote.

c. Offerors shall complete the attached Pricing Worksheet (Attachment 2). Offerors shall round all calculations to the nearest dollar. The quote submitted with extended figures hidden or set to display to the nearest dollar without rounding may not be accepted.

d. Please provide a 90 calendar day acceptance period for your quote.

e. Responsibility Determination: Information obtained from sources such as, System for

Award Management (SAM) and Past Performance Information Retrieval System (PPIRS) may be used as part of the responsibility determination made IAW FAR 9.104-1.

f. Offeror shall submit no more than an eight-page quote (inclusive of staffing and pricing attachments) that addresses the required items from the Sub factors 1 and 2.

Font shall be no less than Times New Roman 10 or Arial 11 pt. Quotes shall be submitted via email to both point of contacts listed in paragraph xvi. Hard copies of quotes will not be accepted. Soft Copy file formats are limited to Microsoft Excel, PDF, or Microsoft Word.

i. At minimum offerors’ quotes shall provide an approach (i.e. Method, manning, etc.) to meeting the minimum stated requirements in the PWS for Corrective Service Calls: Catastrophic Failures, Major Malfunctions and Partial Failures. (PWS Table 2.1 – Performance Objectives and Measurements).

ii. Offerors’ quotes shall include a staffing table (Attachment 5) inclusive of Labor Category and applicable AMAG and ONSSI certifications to support the programming capabilities for the Electronic Security Systems specified in the PWS in addition to security requirements outlined in paragraph 4.2 of the PWS.

g. All communications with the requiring activity concerning this solicitation shall cease until the award is announced. During this period, interaction is only allowed with the Contracting Officer.

ix. FAR 52.212-2, Evaluation Criteria – Commercial Items (Oct 2014).

a. The Government will award a firm fixed-priced contract, on a competitive basis, resulting from this solicitation to the responsible offeror whose quote conforms to the solicitation and will be the most advantageous to the Government, price and other factors considered. The Government will award to the lowest priced offeror that is determined to be technically acceptable. The following factors shall be used to evaluate offers:

b. Factor 1 - Technical Acceptability:

i. Technical Acceptability will be based on the below sub factors. Both sub factors must be rated acceptable to be considered for award. Quotes that receive an unacceptable rating for either of the sub factors will not be considered for award.

a. Sub factor 1: To be rated “Acceptable”, the quote shall provide an approach (i.e. Method, manning, etc.) to meeting the minimum stated requirements in the PWS for Corrective Service Calls:

Catastrophic Failures, Major Malfunctions and Partial Failures (Table 1.1).

b. Sub factor 2: Staffing: To be rated “Acceptable”, the offeror shall provide a quote that includes a staffing table (Attachment 5) inclusive of Labor Category and applicable AMAG and ONSSI certifications to support the programming capabilities for the Electronic Security Systems specified in the PWS in addition to security requirements outlined in paragraph 4.2 of the PWS.

ii. Quotes that do not meet all stated requirements of the solicitation may be considered non-responsive and may not be considered for award.

c. Factor 2 - Price:

i. The quoted price for the base period, option periods, and six month extension will be evaluated in order to determine if the total evaluated price is reasonable in accordance with FAR 13.106-3. Pricing for technically unacceptable quotes will not be evaluated. Offerors shall complete the pricing worksheet (Attachment 2).

d. Award Process.

i. The Government will evaluate all quotes for responsiveness. Quotes not submitted IAW the requirements of the solicitation, to include all required attachments, certifications, validations, may be considered non-responsive and will not be evaluated.

1. IAW Factor 1: Technical Acceptability, the Government will then evaluate quotes on an acceptable /unacceptable technical basis.

2. IAW Factor 2: Price, the Government will then rank the quotes according to price.

ii. The offeror who is technically acceptable for both sub factors and lowest priced will receive the award.

x. Offerors are advised to include a completed copy of the provision at FAR 52.212-3 (Oct 2018), Offeror Representations and Certifications -- Commercial Items, with their offer.

xi. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition.

xii. Clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or

Executive Orders (Oct 2018) -- Commercial Items, applies to this acquisition (See Attachment 3).

xiii. Provisions and Clauses. The following provisions and clauses also apply to this acquisition.

Please reference the Federal Acquisitions Regulations at http://farsite.hill.af.mil.

a. The Provision FAR 52.217-5 -- Evaluation of Options (Jul 1990), applies to this acquisition except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

b. Clause FAR 52.217-8 -- Option to Extend Services (Nov 1999), the Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

c. Clause FAR 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000), the

Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 5 days before the contract expires. The preliminary notice does not commit the Government to an extension. If the Government exercises this option, the extended contract shall be considered to include this option clause. The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

d. Clause FAR 52.245-1 – Government Property (Jan 2017) applies to this acquisition.

e. Clause DFARS 252.245-70001 – Tagging, Labeling, and Marking of Government-

Furnished Property (Apr 2012) Clause DFARS 252.245-7002 – Reporting Loss of Government Property (Dec 2017); Clause DFARS 252.245-7003 Contractor Property Management System Administrator (Apr 2012); and Clause 252.245-7004 – Reporting, Reutilization, and Disposal (Dec 2017).

f. AFFARS 5352.201-9101 OMBUDSMAN (Jun 2016)

i. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition.

When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect http://farsite.hill.af.mil/ the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of Quotes, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

ii. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

iii. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICA/KS SCO, 150 Vandenberg Street, Peterson AFB CO 80914, (P) 719-554-5300, (F) 719-554-5299, afica.ks.wf@us.af.mil Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

iv. The ombudsman has no authority to render a decision that binds the agency.

v. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

g. AFFARS 5352.204-9000 -- NOTIFICATION OF GOVERNMENT SECURITY ACTIVITY AND VISITOR GROUP SECURITY AGREEMENTS (October 2017)

This contract contains a DD Form 254, DOD Contract Security Classification Specification, and requires performance at a government location in the U.S. or overseas. Prior to beginning operations involving classified information on an installation identified on the DD Form 254, the contractor shall take the following actions:

(a) At least thirty days prior to beginning operations, notify the Information Protection Office shown in the distribution block of the DD Form 254 as to:

(1) The name, address, and telephone number of this contract company’s representative and designated alternate in the U.S. or overseas area, as appropriate;

(2) The contract number and military contracting command;

(3) The highest classification category of defense information to which contractor employees will have access;

(4) The Air Force installations in the U.S. (in overseas areas, identify only the APO number(s)) where the contract work will be performed;

(5) The date contractor operations will begin on base in the U.S. or in the overseas area;

(6) The estimated completion date of operations on base in the U.S. or in the overseas area; and,

(7) Any changes to information previously provided under this clause.

This requirement is in addition to visit request procedures contained in DoDM 5220.22, National Industrial Security Program: Procedures for Government Activities Relating to Foreign Ownership, Control, or Influence (FOCI).

(b) Prior to beginning operations involving classified information on an installation identified on the DD Form 254, the contractor shall enter into a Visitor Group Security Agreement (or understanding) with the installation commander to ensure that the contractor’s security procedures are properly integrated with those of the installation. As a minimum, the agreement shall identify the security actions that will be performed:

(1) By the installation for the contractor, such as providing storage and classified reproduction facilities, guard services, security forms, security inspections, classified mail services, security badges, visitor control, and investigating security incidents; and

(2) Jointly by the contractor and the installation, such as packaging and addressing classified transmittals, security checks, internal security controls, and implementing emergency procedures to protect classified material.

(End of clause)

g. Additional applicable clauses and provisions can be found at Attachment 3.

xiv. RESERVED.

xv. Please submit all questions in writing via e-mail to the Contracting Officer and courtesy copy the Contract Specialist. Ensure the RFQ number and title are referenced in the subject line. All questions must be submitted no later than (NLT) 12 February 2019 by 12:00PM Mountain Time.

Quotes are due no later 01 March 2019, by 10:00 AM Mountain Time. Ensure the RFQ number and title are referenced in the subject line. Quotes must contain the pricing worksheet (Attachment 2) detailing item price, extended price and total price, as well as documentation that addresses the required items from the PWS.

xvi. Contact Information:

Contracting Officer: Sheri Burks, sheri.burks@us.af.mil Contact Specialist: SSgt Alexander Lytie; alexander.lytie@us.af.mil

KIM M. LIMÓN

Contracting Officer

List of seven (6) Attachments:

1. Performance Work Statement

2. Pricing Worksheet

3. Additional Applicable Clauses and Provisions

4. Draft DD254

5. Staffing Table

6. Wage Determination WD 15-5417 (Rev.-11) dated 1 January 2019 mailto:sheri.burks@us.af.mil