Attch I - Eglin CSO (FA2487-23-S-C003) (V2).pdf

FA2487-23-S-C003

Attachment I

EGLIN AIR FORCE BASE (AFB) AIR FORCE TEST CENTER (AFTC)

Commercial Solutions Opening (CSO)

Solicitation Number FA2487-23-S-C003 Call 009

Submittal Instructions

Date: 19 Jan 2023

SECTION A: Introduction Eglin AFB is conducting a commercial solutions opening (CSO) solicitation FA2487-23-S-C003 Call

009, under the Finding Agile Solutions for test (FAST) CSO FA9302-21-S-C001, authorized by Section

803 of the FY22NDAA, Authority to Acquire Innovative Commercial Products and Commercial

Services using General Solicitation Competitive Procedures. This provides the DoD with permanent

CSO authority codified in 10 U.S.C. .8543 Under a CSO, the Air Force may competitively award proposals received in response to a general solicitation, similar to a broad agency announcement, to acquire innovative commercial items, technologies, and services, based on a review of proposals by scientific, technological, or other subject-matter expert peers within the Air Force. The overarching

Commercial Solutions Opening (CSO) FA9302-21-S-C001 is provided in the link below for your reference.

https://sam.gov/opp/cc93c3cd2c6e416fadad6b149968f3ae/view

Under this CSO FA2487-23-S-C003 Call 009, all items, technologies, and services shall be treated as commercial items, and one (1) contract award will occur for one (1) topic. The Air Force intends to obtain “innovative” solutions or potential new capabilities that fulfill requirements, close capability gaps, or provide potential technology advancements. Solutions may include existing technologies or procedures that are not currently in use by units at various locations that would enhance or streamline their mission capabilities. Based on available funding, this CSO is targeting solutions priced up to specific amounts listed by topic in the proposal instructions. The Government will not evaluate proposed solutions priced greater than the amounts per topic. Similar to the Small Business Innovation Program or other BAAs, all proposals are very strongly expected to adhere to total prices per topic with the single highest rated proposal per topic being selected for award based on the evaluation criteria below. The total prices per topic are as follows: EAFB-001 $645,000. However, offerors are free propose a lower total price if they so choose.

“Innovative” is defined as any technology, process or method that is new as of the date of submission of a proposal. It also includes any new application of an existing technology, process, or method.

Eglin AFB will utilize an open one-step CSO evaluation process. Under the one-step evaluation process, offerors whose proposed solutions meet the need of the government will be immediately notified if they were selected for an award. For further details, review Section C of this document for Procedures and

Criteria for Selecting Proposals.

In order to execute payment, the Government intends to pay each contract after all requirements are satisfied via an Invoice and Receiving Report (Combo). This will require you to have to register in Wide

Area Work Flow after award.

SECTION B: Instructions for Preparation and Submission of Proposals The following section outlines the proposal requirements. It also includes timelines for submission.

The one (1) contract award from this solicitation will be firm-fixed price. All supplies or services procured via this CSO are treated as commercial. The Air Force must determine the price fair and reasonable prior to award. Eglin AFB is conducting this CSO as Full and Open Competition. The Air

Force intends to evaluate the Small Business status of each offeror based on the North American Industry

Classification System (NAICS) of 334419 (Other Electronic Component Manufacturing) for Topic

EAFB-001. The Air Force intends to award a FAR Part 12 contract as a result of this CSO.

Proposal Contents (Note: The Government reserves the right to not consider a proposal for award if it omits any of the required information below.)

Proposal Volume/Section Requirements/Limitations

COVER LETTER

Must Include:

i. Area of Interest for which proposal is submitted. Example: FA2487-23-S-C003

Call 009 - EAFB 001 – TITLE: GWEF-

Switch Filter Integrated Microwave

Assembly (IMA)

ii. Proposed Team Member Names

iii. Proposal “Validity” Date

iv. Authorized Offeror Representative or

Point of contact(s)

v. An overview of the company, as it relates to the Area of Interest under which the proposed solution is submitted

vi. CAGE Code, Unique Entity ID

vii. SAM Screen shot from SAM.gov

viii. Completed Representations, Certifications, and Instructions

● Maximum of 3 pages. Page limitation does not include screenshot or Representations, Certifications, and Instructions.

● Offerors shall include a screenshot from

SAM.gov as validation of your correct CAGE code, DUNS number and current business address along with the verification that you are registered to compete for ALL Contracts.

● Offerors shall include a completed copy of

Representations, Certifications, and Instructions

(see Attachment 2).

VOLUME I – TECHNICAL

See additional requirements below.

● White paper/Statement of Work shall not exceed

25 pages including specification sheets (if included), but excluding the cover page, table of contents, list(s) of tables and drawings, glossaries with acronyms and blank pages (see Attachment

3).

VOLUME II – PRICE

Must Include:

i. Proposed price(s)

ii. Delivery or Period of Performance

iii. Payment schedule for Option CLIN 1001

● No page Limit.

● Pricing shall be proposed as 2 discrete total prices under separate Contract Line Item Numbers

(CLINs). CLIN 0001 shall be proposed for delivery of one (1) unit of the first article with a delivery date NLT 3 Months After Receipt of

Order (MARO). This CLIN shall not exceed a total price of $35,000. Option CLIN 1001 for production of a minimum of two-hundred and forty-four (244) units shall be proposed with a delivery date NLT 12 MARO with the first 24 units delivered NLT 6 MARO. This CLIN shall not exceed a total price of $610,000.

● Total aggregate proposed prices for all CLINs shall not exceed or be greater than $645,000 for

EAFB-001.

● Copies of prior Government and/or commercial contracts/purchase orders for equivalent or similar items to those proposed (Optional Requirement)

● Copies of terms and conditions for any commercial warranties to be provided.

● Final delivery/installation date for CLIN 0001 shall be proposed by the offeror as Months After

Receipt of Order (MARO) under the terms of Free on Board (FOB) Destination. The proposed delivery shall not exceed 6 MARO. Production under Option CLIN 1001 shall be proposed with a delivery date not to exceed 12 MARO. The Option

CLIN shall be able to be exercised NLT 4 MARO, but an anticipated exercise date with a milestone shall be provided in the proposal. The production option milestone on CLIN 1001 may be proposed as occurring prior to delivery of the first article under CLIN 0001. The material status report will permit procurement of material under CLIN

1001AA, if required.

● A payment schedule for the production Option

CLIN 1001 shall be proposed by offeror. One (1) payment shall be provided for the acceptance test plan (CDRL B001) under subCLIN 1001AA; one

(1) payment shall be provided for the acceptance test report (CDRL B002) under subCLIN 1001AB;

and payments shall be provided for the initial and final deliverables under subCLINs 1001AC and

1001AD. Sufficient information shall be provided by the offeror to justify the value of the proposed payment. The payment schedule will be evaluated after the selection notification is issued in order to ensure that it is balanced to limit the possibility of advanced payments.

** NOTE: Submitted documents shall not contain classified data or sensitive information and proprietary information shall be clearly marked **

To limit confusion, all proposal volumes must include the title of the area of interest on which the offeror is proposing a solution, and use the following naming convention:

• Proposal-FA248723SC001-CoverLetter-<Company Name>.doc

• Proposal-FA248723SC001-White Paper/Statement of Work-<Company Name>.doc

• Proposal-FA248723SC001-Price-<Company Name>.doc

Technical Volume

The technical volume shall be comprised of a statement of work that outlines the work plan. The plan should include the location and mechanics of accomplishing the planned approach. The methods to achieve each objective or task should be discussed in detail. The technical volume for each topic shall adhere to the format outlined in Attachment 3. No cost information shall be included in the technical volume.

Price Volume

The price volume shall be comprised of a comprehensive list of priced CLINs and subCLINs for development and production of the GWEF GWEF-Switch Filter integrated Microwave Assembly (IMA).

A comprehensive list of deliverables shall also be included for each CLIN as well. All proposals shall adhere to the CLIN structure provided below.

CLIN Description &

Part Number

Contract

Type

Quantity Delivery

Date/Period of

Performance

Exercise

Expiration

Date

Total Price

0001 Research &

Development –

UPCC First

Article

FFP 1 To Be

Proposed

(TBP) NLT 3

MARO

N/A Not To

Exceed

(NTE)

$35,000

1001 Production –

Switch Filter

IMA

(Unpriced

Parent CLIN)

FFP N/A N/A N/A NTE

$610,00

(To Be

Allocated on subCLINs

Below)

1001AA Acceptance

Test Plan

(CDRL B003)

FFP 1 Each TBP NLT 6

MARO

TBP TBP

1001AB Acceptance

Test Report

(CDRL B004)

FFP 1 Each TBP NLT 6

MARO

TBP TBP

1001AC Low Rate of

Initial

Production of

Switch Filter

IMA Units

FFP 24 Each TBP NLT 6 TBP TBP

1001AD Full Rate of

Production of

Switch Filter

IMA Units &

Acceptance

Test Report

(CDRL B004)

FFP TBP

(Minimum of 220

Units with delivery schedule)

TBP NLT 12

MARO

TBP TBP

0002 Data

Deliverables

(Exhibit A)

N/A 1 Lot As Required

(ASREQ)

N/A NSP

SAM Registration

It is critical offerors are registered in the System for Award Management (SAM), https://www.sam.gov/,you will not be eligible for an award if not registered in SAM at the time your proposal is submitted. Additionally, verify that you are registered to receive contracts (not just grants) and that your address matches your proposal and SAM.

• When registering in sam.gov, be sure to select ‘YES’ to the question ‘Do you wish to bid on contracts?’ in order to be able to compete for CSO. If you are only registered to compete for grants, you will be ineligible for award.

• The Air Force is working to move fast, please double check your CAGE codes and DUNS numbers to be sure they line up, if they are not correct at the time of submission, you will be ineligible for award.

Eglin AFB has partnered with the Florida Procurement Technical Assistance Center (PTAC) headquartered at the University of West Florida to provide Florida based small businesses with free technical assistance, training, proposal reviews, and counseling. To complete the online request for consulting, please visit the website at www.fptac.org/erfc. (If your business is not headquartered in

Florida, please contact your local PTAC for technical assistance via this link: https://www.dla.mil/SmallBusiness/PTAP/PTAC/).

Ask Me Anything (AMA)

Due to the large amount of expected interest in this CSO, and in order to maintain a written record of questions, the Air Force will be accepting individual questions through e-mail. Prior to asking a question, please review the questions and answers from the draft RFP (see Attachment 5). The questions and answers will be sent via e-mail to ALL offerors who requested and received the Statement of Objectives, except in rare cases when the issue needs to be addressed immediately.

All e-mails for questions, solicitation clarifications, or possible amendments must be emailed to:

craig.oneill@us.af.mil AND logan.deming@us.af.mil. To avoid any confusion, the subject line of the email shall include the following (depending on the section of the solicitation or Area of Interest you have question(s) on):

● AMA - Area of Interest

● AMA - Solicitation Section (A, B, C, D & E)

Questions in response to this solicitation shall be submitted via e-mail to craig.oneill@us.af.mil AND logan.deming@us.af.mil NLT 27 Jan 2023 at 11:00 am Central Time.

Proposal Submission

In order for your proposal to be evaluated for a possible contract award, it must be submitted via email to craig.oneill@us.af.mil AND logan.deming@us.af.mil NLT 11:00 AM Central Time on 10 Feb 2023. A hardcopy will not be accepted. No proposal will be accepted after 11:00 AM Central Time on 10 Feb

2023 as the authority to enter into a contract under the CSO program expires at this time. Offerors may submit proposal amendments any time prior to the proposal submittal deadline. Evaluation shall be within

45 days of the submission. However, the Government will ONLY review the final amended proposal that is submitted.

To avoid any ‘lost in transit’ situation, offerors shall contact the Contracting Office to confirm receipt of an email or proposal electronic delivery immediately after submission. Please ensure that your e-mail https://www.sam.gov/ address listed in your proposal is current and accurate. Eglin AFB is not responsible for ensuring notifications are received by firms changing mailing address/e-mail address/company points of contact after proposal submission without proper notification to Eglin AFB. Changes of this nature shall be annotated in the sam.gov submittal or amendments.

The contracting officer, Craig O’Neill, will be available 2 hours prior to the proposal submission deadline in order to ensure all proposals are received. If your company does not receive a receipt notification via e-mail from the contracting officer then please e-mail the contracting officer without the proposal attached and request a DoD Safe drop-off from the contracting officer. If your company has an employee with a DoD Common Access Card (CAC) then they can alternatively submit it via DoD Safe at https://safe.apps.mil/ without a drop-off request from the contracting officer.

**Notes: Offerors are responsible for ensuring that ALL Amendments to this solicitation are reviewed carefully prior to submitting a proposal.

SECTION C: Procedures and Criteria for Selecting Proposals Eglin AFB will utilize a one-step evaluation process

ONE-STEP CSO Evaluation Process – Direct Award

Evaluation of offerors’ proposed solutions/packages: Sufficient funds are available for this acquisition up to the maximum dollar value as specified per topic above so the funding availability evaluation criteria will not be included in this particular CSO solicitation. The Air

Force will conduct its evaluation based on two factors: technical and importance to agency programs in descending order of importance. The technical factor and associated components being more important than the importance to agency programs factor.

• The technical factor will assess the two components of innovativeness and feasibility:

o The innovativeness component will assess the proposed solution’s innovativeness as to whether it is a completely new technology, a new application of an existing technology, and whether the offeror’s approach adequately and completely satisfies the Government’s challenges specified in the area of interest/topic.

o The feasibility component will assess the proposed solution’s feasibility including as to whether the solution solves the unit’s challenges, achieves a workable result, demonstrates realism, and meets the required schedule.

• The importance to agency programs factor will assess the solution’s potential to enhance the mission effectiveness of the unit including meeting the needs of Air Force and mission requirements and demonstrating clear understanding of the Unit’s challenges in the area of interest/topic.

Price Reasonableness Determination: Price shall be considered to the extent appropriate, but at a minimum, the contracting officer will use market research as the primary method to determine that the price is fair and reasonable. The Government may elect to use external market research in the evaluation of the proposal. The Air Force must determine the price fair and reasonable prior to award using the procedures at DFARS subpart 212.209. In some circumstances, the contracting officer may request information from the offeror regarding recent purchase prices paid by the Government and/or commercial customers for the same or similar commercial items.

It is suggested that copies of previous Government and commercial contract/purchase orders for similar items to those proposed be included in the price volume of the proposal.

https://safe.apps.mil/

At the conclusion of proposal evaluation and based on the results of the evaluations, the Air

Force may select an offeror for direct award. An award notification will be sent out, which shall include a request for further details or documents prior to award (i.e. contractor self-developed

Performance Work Statement (PWS), delivery details…etc.) A PWS is similar to a Service Level

Agreement (SLA) used in the commercial marketplace may be requested. The PWS shall detail the proposed work to be completed during the period of performance.

NOTE: PWS shall not contain classified data or sensitive information. Proprietary information shall be clearly marked.

Foreign Participation

Foreign participation shall not be permitted including foreign entities that operate U.S. subsidiaries for all topics. Thus, foreign participation of any kind shall not be permitted for Topic EAFB-001.

Site Visits/Product Demonstration

Site visits will not be conducted at any point during the acquisition process.

Note: During any step of the CSO, the Air Force may send questions or comments for the offerors to address via email.

Important Pertinent Provisions/Clauses Incorporated By Reference

FAR 52.217-4, Evaluation of Options Exercised at Time of Contract Award

DFARS 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported

Cyber Incident Information

DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident

Reporting

DFARS 252.225-7001, Buy American and Balance of Payments Program

DFARS 252.239-7000, Protection Against Compromising Emanations

DFARS 252.239-7001, Information Assurance Contractor Training and Certification

DFARS 252.239-7016, Telecommunications Security Equipment, Devices, Techniques, and

Services

Important Pertinent Clauses Incorporated By Full Text

FAR 52.217-7, Option for Increased Quantity – Separately Priced Line Item

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 1 day prior to Option CLIN

1001 expiring. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

SECTION D: Areas of Interest See attached Areas of Interest/Topics for this CSO.

• Attachment 1 - EAFB 001 – GWEF-Switch Filter integrated Microwave Assembly (IMA)

Statement of Objectives (SOO)

Note: The Area of Interest/Topic listed above is subject to change at any time during this procurement process. This area of Interest/Topic may be added/revised on a weekly basis. An amendment will be issued when such a change occurs. Offerors are encouraged to review all the Amendments to this solicitation prior to submitting a proposal.

SECTION E: Attachments See attachments below for this CSO.

• Attachment 2 – Representations, Certifications, & Instructions

• Attachment 3 – Statement of Work Guide

• Attachment 4 – Associate Contractor Agreement

• Exhibit A – CDRLs

• Exhibit B - CDRLs