SEMATS_2_Section_L_19_Oct_2015.pdf

SECTION L FA2486-15-R-0030

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PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Section L – INSTRUCTIONS, CONDITIONS, AND NOTICE TO OFFERORS

A. NOTICE: The following solicitation provisions pertinent to this section are hereby incorporated by reference:

1. FEDERAL ACQUISITION REGULATION SOLICITATION PROVISIONS

52.204-07 SYSTEM FOR AWARD MANAGEMENT (JUL 2013)

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (NOV 2014)

52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (NOV 2014)

52.215-01 INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION (JAN 2004)

52.215-16 FACILITIES CAPITAL COST OF MONEY (JUN 2003)

52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER

THAN CERTIFIED COST OR PRICING DATA (OCT 2010)

52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER

THAN CERTIFIED COST OR PRICING DATA (OCT 2010) - ALTERNATE IV (OCT

2010) Alt IV, Para (b), Insert description of the information and the format that are required:

'Follow instructions in Section L'

52.215-22 LIMITATIONS ON PASS-THROUGH CHARGES--IDENTIFICATION OF

SUBCONTRACT EFFORT (OCT 2009)

52.216-01 TYPE OF CONTRACT (APR 1984)

Type of contract is 'FFP-LOE & CR'

52.222-24 PREAWARD ON-SITE EQUAL OPPORTUNITY COMPLIANCE EVALUATION (FEB

1999)

52.222-46 EVALUATION OF COMPENSATION FOR PROFESSIONAL EMPLOYEES (FEB 1993)

52.232-13 NOTICE OF PROGRESS PAYMENTS (APR 1984)

52.232-38 SUBMISSION OF ELECTRONIC FUNDS TRANSFER INFORMATION WITH OFFER

(JUL 2013)

52.233-02 SERVICE OF PROTEST (SEP 2006)

Para (a) Official or location is 'Seek Eagle Modeling, Analysis, and Tools Support (SEMATS) Contracting Officer, AFTC/PZZC, 102 W D Ave Bldg 11, Eglin AFB, Fl.'

52.237-10 IDENTIFICATION OF UNCOMPENSATED OVERTIME (OCT 1997)

2. DEFENSE FEDERAL ACQUISITION REGULATION SUPPLEMENT SOLICITATION PROVISIONS

252.204-7004 ALTERNATE A, SYSTEM FOR AWARD MANAGEMENT (FEB 2014)

252.227-7028 TECHNICAL DATA OR COMPUTER SOFTWARE PREVIOUSLY DELIVERED TO THE

GOVERNMENT (JUN 1995)

252.239-7017 NOTICE OF SUPPLY CHAIN RISK (NOV 2013)

3. AIR FORCE FEDERAL ACQUISITION REGULATION SUPPLEMENT SOLICITATION PROVISIONS

5352.209-9001 POTENTIAL ORGANIZATIONAL CONFLICT OF INTEREST (OCT 2010)

Para (a). Nature of the proposed conflict. 'access to inside information and the potential for an unfair competitive advantage.' Para (a)(1). Nature of proposed restraint and time period. 'conflicting roles which might bias the Contractor's judgment or objectivity and/or create an unfair competitive advantage (actual, potential, or perceived) are prevented during the life of the contract.'

5352.215-9000 FACILITY CLEARANCE (MAY 1996)

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B. INFORMATION TO OFFERORS (ITO) AND INSTRUCTIONS FOR

PROPOSAL PREPARATION:

1.0 PROPOSAL PREPARATION INSTRUCTIONS

1.1 Program Structure and Objectives

The intent of the subject acquisition is to award the SEEK EAGLE Modeling Analysis, and

Tools Support (SEMATS 2) Indefinite Delivery/Indefinite Quantity (ID/IQ) contract.

1.2 General Instructions

a. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Proposals shall consist of four (4) separate volumes: Volume I – Technical Capability, Volume II – Past Performance, Volume III – Cost/Price and Volume IV – Contract Documentation. Failure to meet any requirement established in this Section L may result in an offer being ineligible for award.

b. Proposals shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. Proposals shall not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet the requirements. Offerors shall assume that the

Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in their proposal.

c. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

d. The proposal acceptance period is specified in Section A of the solicitation. The offeror shall make a clear statement in Section A and in the contract documentation volume that the proposal is valid for a minimum of 180 days from the deadline for receipt of proposals.

e. Proposals are due no later 11 January 2016. The Government requests early submission of an offeror’s Volume II - Past Performance Proposal on 5 January. The

“Original” proposal shall be identified. Proposals shall be hand delivered or mailed to arrive at the following address:

AFTC/PZZ-Eglin

ATTN: Ms. Amanda Sickels, Contracting

Officer

Source Selection Facility

210 West D Avenue, Building

373 Eglin AFB FL 32542

Late submittal will result in offeror disqualification in accordance with FAR 52.215-1(c)(3).

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f. In accordance with FAR Subpart 4.8 (Government Contract Files), the

Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of all unsuccessful proposals.

g. All proposals shall be unclassified.

1.3 General Information:

1.3.1 Contracting Approach

The Government intends to award a single Indefinite Delivery, Indefinite Quantity (IDIQ) contract with a minimum guaranteed amount equal to the selected awardee’s final proposed value for Task Order 0001 (TO 0001). The IDIQ contract will have a 5-year ordering period.

The period of performance for Task Order 0001 will be 30 days. Task Order 0001 will be

Firm Fixed Price (FFP). Task Order 0002 will be Firm-Fixed Price, Level of Effort (FFP-

LOE). The Government intends to issue all subsequent task orders as FFP-LOE.

1.3.2 Point of Contact

The Contracting Officer (CO), Amanda Sickels, email: amanda.sickels.2.@us.af.mil, phone

(850) 882-4141 or the Contract Specialist, Mary Hallmon, email: mary.hallmon@us.af.mil, phone (850) 882-0337 are the sole points of contact for this acquisition. Address any questions or concerns you may have to the CO or Contract Specialist. Written requests for clarification may be sent to the CO or Contract Specialist at the email addresses provided above. The Government is requesting any questions or concerns be submitted before 14

December 2015, to ensure no delays in the process. Answers to any such questions/concerns will be provided on the Federal Business Opportunities (FedBizOpps) web site at http://www.fedbizopps.gov. In the event of conflict between the answer to questions/clarifications and the RFP as amended, the RFP as amended shall take precedence.

1.3.3 Debriefings

If the Government establishes a competitive range, the CO will promptly notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal.

The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.503(a). Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

1.3.4 Discussions

The Government’s intent is to award without discussions. Therefore, offerors shall submit their best terms with their initial proposal. However, if during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, offeror responses to Evaluation Notices (ENs), and Final Proposal Revisions (FPRs) for Offerors ultimately mailto:mary.hallmon@us.af.mil http://www.fedbizopps.gov/

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retained in the competitive range will be used in making the source selection decision.

1.3.5 Electronic Reference Documents

All referenced documents for this solicitation are available on the FedBizOpps website at http://www.fedbizopps.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

1.3.6 Communications

Exchanges of source selection information between the Government and offerors will be controlled by the CO.

1.4 Organization/Number of Copies/Page Limits

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table

L1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in

Table L1. The contents of each proposal volume are described in the paragraph as noted in the table below:

TABLE L1 – PROPOSAL ORGANIZATION

Volume

ITO

Paragrap h

Number

Volume

Title

Copies

(Paper/

Electronic)

Page Limit

I 2.0 Technical

Capability 2/1

60 (including up to 2 foldout pages)*

II 3.0

Past

Performance 2/1

2 Pages for Table of Contents

1 Page for Matrix (May be foldout page)*

4 Pages per Past Performance

Record**

No Limit for Questionnaire

Response***

III 4.0 Cost/Price 2/1 No Limit****

IV 5.0

Contract

Documentation 2/1 No Limit http://www.fedbizopps.gov/

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* A fold out page shall be a maximum size 11 inches by 17 inches, and the use of a foldout page(s) is optional.

** A maximum of five (5) records per business unit is authorized.

*** A maximum of three (3) questionnaires per Past Performance Record. Questionnaires from the Program Manager and Contracting Officer will be considered before any others.

**** Offerors are encouraged to limit Cost/Price Proposal pages unless the offeror determines this limitation would preclude compliance with the price proposal instructions of the Request for Proposal (RFP). Offerors shall use provided attachments for cost and price section. Offerors will update blocks with red outlines and red text, only, for both

Attachments 6a and 6b. Offerors will not change the font, margins, or print setting for the workbooks. NOTE: Offerors are cautioned that submission of more data than required by the cost/price proposal instructions, Public Law, and/or FAR may hinder the evaluation of the cost/price proposal.

1.4.1 Page Limitations

Page limitations shall be treated as maximums. The Government will not evaluate any pages in excess of the limit. Those pages in excess of the limit will be removed starting from the back of the proposal volume and will be destroyed by the CO to ensure that they are not evaluated. The Offeror will be notified prior to the destruction of excess pages. If Evaluation

Notices (ENs) are required, page limits will be placed on any responses. The specific page limits for responses to ENs will be identified in the letter forwarding ENs to an Offeror.

1.4.1.1 Page Size and Format

A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x

11 inches, not including foldouts.

a. For Volume I, Technical Capability, the following formatting limitations apply:

1. All fonts shall be Times New Roman. All text shall be 12-point font, except as noted in 1.4.1.1.a. 3 and 4, where 10- point font is permitted.

2. Margins on all four (4) edges of each page will be at least one (1) inch.

In a header on the upper right of all pages include: RFP number, proposal volume, section/subsection, and page number. Company name and proprietary information notices shall be placed in top and/or bottom margins. Blank pages are excluded from the page count. Pages shall be numbered sequentially and consecutively by volume. These page size and format restrictions shall apply to responses to Evaluation

Notices. These limitations shall apply to both electronic and hard copy proposals.

3. Legible tables, charts, graphs, and figures shall be used wherever

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practical to depict organizations, systems, layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 8.5 x 11 inches in size. Font size shall be no smaller than 10-point.

4. Foldout pages are permitted in accordance with Table L1, and they will be counted against the total page count. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 10-point. Graphics shall be allowed in either color or black and white in a 10-point minimum except where data is only being used as a sample and readability is not intended. No hyperlinking shall be allowed within the proposal. Proposals shall not be supplemented by a package or reference documents. These limitations shall apply to both electronic and hard copy proposals.

b. For Volume II, Past Performance, offerors will utilize the Past Performance Tool (PPT).

Print outs from the tool will be submitted in the format the tool generates. Where the tool gives a choice of font, the offeror will use 12-point, Times New Roman font. For all other documentation, the offeror will use 12-point, Times New Roman font.

c. For Volume III, Cost/Price, offerors will not alter the format or formulas provided in the

TEP spreadsheet. Offerors will not adjust print margins, or fonts. If the spreadsheet is not printing correctly, try re-downloading the Excel workbook. The workbook is not locked, so caution is needed when completing the workbook to ensure your data is properly reflected. Offerors shall not create additional workbooks for each joint venture partner/subcontractor. Offerors shall only submit one set of firm-fixed price, level of effort pricing.

1.4.2 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Offerors shall complete the Proposal column in the Cross

Reference Matrix (CRM) at Section L, Attachment 7. The CRM (Attachment 7) is provided as a reference tool intended to reduce inconsistencies and aid in proposal preparation. In the event of a conflict between the CRM and any section of the RFP, the RFP section shall take precedence.

1.4.3 Indexing

Each volume shall contain a detailed table of contents to delineate the sections/subsections within that volume. Tab indexing shall be used, at minimum, to identify sections.

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1.4.4 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

1.4.5 Binding and Labeling – Copy one of printed proposal

Each volume of the proposal shall be separately bound in a three-ring, loose-leaf binder permitting the volume to lie flat when open. Staples shall not be used. A cover sheet shall be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data shall be placed on the spine of each binder. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection

Information.

1.5 Electronic Offers – Submittals

The content and page size of electronic copies must be identical to the hard copies. For electronic copies, indicate on each CD-R the volume number and title. In the event of a discrepancy between the hard copy version and the electronic versions, the hard copy version will take precedence. Use separate files to permit rapid location of all sections, including subsections, exhibits, annexes, and attachments, if any. Offerors shall submit Volumes I, II &

IV on a virus-free CD-R stored in a directory named “Volume I”, “Volume II” & “Volume IV”.

Offerors shall submit Volume III on a single virus-free CD-R named “Volume III”. Offerors shall identify the following data on both the disc and the disc jacket cover: Title (SEMATS 2), RFP #FA2486-16-R-0065, Government Address (AFTC/PZZ-Eglin), disclosure statement, type and version of software used to create the document, and company name. Offerors shall not compress the files. To aid in the evaluation of competitive proposals all proposals shall follow the same general electronic format. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007/2010 and, as appropriate MS Office

Excel 2007/2010.

NOTE: Do not submit on flash drive media.

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2.0 VOLUME I – TECHNICAL CAPABILITY -

2.1 General

The Offeror’s Technical Capability Volume shall conform to this subsection and provide sufficiently detailed responses to each of the subsection’s focus areas. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Legibility, clarity, and coherence are important.

2.2. Organization of VOLUME I

Offerors shall organize Volume I in accordance with the following outline:

a. Table of Contents

b. List(s) of tables and drawings

c. Glossary

d. Cross Reference Matrix (Section L, Attachment 7)

e. Short Introduction and Summary

f. Sub Factor 1: Aircraft-Stores Compatibility Engineering Analysis and Support

g. Sub Factor 2: Technical Workforce Management

h. Sub Factor 3: Organizational Conflict of Interest

i. Sub Factor 4: Program Management

2.2.1 Short introduction and summary

This section shall contain an overview of the challenges presented by SEMATS 2 related to the evaluation criteria, the general approach to meeting the full range of Air Force SEEK

EAGLE Office (AFSEO) mission requirements as outlined in the Performance Work

Statement (PWS) and AFI 63-104. Additionally, the offeror shall describe an overview of their approach for accomplishing the requirements, to include addressing any significant risks associated with accomplishing the objectives.

2.2.2 Sub Factor 1: Aircraft-Stores Compatibility Engineering Analysis and Support

Offerors shall describe their approach to managing an information-focused technology environment engaged in the production of aircraft-stores compatibility engineering analysis deliverables (certification recommendations, flight clearance recommendations, engineering letters, risk assessments etc.) to AFSEO customers. The Offeror’s description of their approach shall include their approach to the Performance Work Statement (PWS) paragraphs 3.1 through

3.6, with reference to AFI 63-104.

Offers shall specifically describe the following:

a. The Offeror’s approach to manage a complex engineering information technology

(IT) environment including implementing proper cybersecurity protection measures, executing network administration, and conducting maintenance and sustainment activities of a very high data volume in a high end computational hardware and software infrastructure.

b. The Offeror’s approach to utilize a structured and disciplined software development, maintenance and sustainment environment.

c. The Offeror’s demonstrated understanding of the engineering process required to

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integrate or certify existing/new weapons on existing/new modern high performance aircraft.

d. The Offeror’s approach to performing engineering analysis through a range of engineering disciplines such as aerodynamics analysis, structures and loads analysis, vibrations, electromagnetics, including the appropriate Modeling and

Simulation, and specific software application tools.

e. The Offeror’s approach to successfully plan, manage, and complete engineering projects as well as successfully interface with customers during project execution.

2.2.3 Sub Factor 2: Technical Workforce Management

Offerors shall fully describe the offeror's ability to manage a qualified and capable workforce that can accomplish the entire scope, technical complexity, and dynamic nature of SEMATS 2 in accordance with the Performance Work Statement (PWS). Additionally, Offerors shall fully describe their ability to seamlessly transition resources and personnel onto this contract and to ensure full continuity of mission support in accordance with Task Order 0001 (Section J, Attachment 4).

Offers shall specifically provide the following:

a. Offeror’s approach to recruit, hire, and retain a technically proficient contractor workforce necessary to meet all SEMATS 2 requirements.

b. Offeror’s approach to respond to Government requests for personnel surges.

c. Offeror’s approach to respond to personnel vacancies.

d. Offeror’s approach to professional compensation plan in accordance with FAR

52.222-46.

e. Offeror’s approach to organizing and staffing the management team.

f. Offeror’s approach to the roles and responsibilities of the management team at all levels. Offeror shall identify the personnel positions with management responsibilities.

g. Offeror’s approach to how the management team interfaces with the Government.

h. The resume of the Contract Manager identified in the letter of intent.

i. The Offeror’s plan for providing, on the first day of the period of performance for

Task Order 0002, qualified staff that will provide technical proficiency with respect to Task Orders 0001 and 0002.

j. The Offeror’s plan to fill a minimum of 90% of the positions presented within the

Total Evaluated Price, excluding categories with one hour and 52.217-8, (Section L, Attachment 6a and 6b) for Year 1, no later than 15 calendar days prior to the end of the transition phase.

k. The Offeror’s plan for facilitating the transfer of work in progress from the incumbent contractor.

l. The Offeror’s plan for facilitating the transfer of work in progress to the successor contractor and the requirements of Section H, Clause EGLIN-H002, Successor

Contract Agreement, dated AUG 2015.

2.2.4 Sub Factor 3: Organizational Conflict of Interest

Offerors will review current and planned participation in any other Government contracts, subcontracts, consulting, or teaming arrangements where it may be in a position of actual or

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perceived bias or unfair competitive advantage. Offerors will provide notification to the

Government of any known Organizational Conflicts of Interest. Offerors shall fully describe how they will avoid or mitigate OCI issues that may arise during contract performance to ensure strict compliance with the Avoidance of Organizational Conflict of Interest Clause in

Section H and in the PWS.

Offers shall specifically provide an OCI Prevention Plan with the following:

a. Offeror’s approach to understanding OCI issues that may arise during contract performance.

b. The Offeror’s strategy for detecting, disclosing, avoiding, and mitigating

OCI issues and risks, to include those resulting from subcontracts, teaming arrangements, and joint ventures, beginning the first day of contract performance.

c. The Offeror’s plan for ensuring that the Government’s industry customers have confidence in the enforceability and effectiveness of the Offeror’s OCI avoidance and mitigation strategies.

2.2.5 Sub Factor 4: Program Management

Offerors shall fully describe their ability to manage contract elements successfully throughout the contract life.

Offerors shall specifically provide the following:

a. The Offeror’s plan to track all costs to include labor, travel, material, and relocation.

b. The Offeror’s plan to accommodate the Government’s use of the Job Order

Number (JON) and the Work Breakdown Structure (WBS).*

c. The Offeror’s division of work among subcontractors. The Offeror shall clearly identify the estimated number of hours proposed to be subcontracted for Task

Order 0002. Offerors shall provide a letter of intent for each subcontractor. The percent of effort shall be based on labor hours and not total price.

*The Job Order Cost Accounting System II (JOCAS II) is a USAF reimbursable cost accounting system designed to accumulate costs at various levels of accounting. JOCAS II provides organizational managers at all levels access to accurate cost information to assist in the financial management of their projects by Job Order Number (JON). JOCAS II tracks costs to individual

JONs and provides a detailed accounting of direct, indirect, and overhead costs with an emphasis on reimbursable costs. The Work Breakdown Structure

(WBS) associated with each JON provides the capability to capture labor and other service cost elements that support the JON cost estimate.

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3.0 VOLUME II – PAST PERFORMANCE –

3.1 Format

See Table L1 for page limitations.

Offerors shall organize Volume II in accordance with the following outline:

a. Table of Contents

b. Past Performance Cross Reference Matrix (para 3.2)

c. Past Performance Records

1. Business Relationships (From PPI Tool)

2. Past Performance Submission (From PPI Tool)

a. Program Details (From PPI Tool)

i. Relevancy Documentation (para 3.3.1)

ii. Recency Documentation (para 3.3.1)

3. Organizational Structure Change History

4. Subcontractor/Joint Venture Partner Consent Letter for the Release of

Past Performance Information to the Prime Contractor (Section L, Attachment 2)

3.2. Past Performance Cross Reference Matrix

Offerors shall include a past performance cross reference matrix of past performance information. The cross reference matrix may include additional information, but shall, at minimum, include the following information:

Contractor

Name

Description (Prime, Subcontractor, Joint

Venture Partner, etc)

Percentage of

Work Performed:

(expressed as both total labor hours and percentage)

Relevancy

Rationale

Relevant Past

Performance

Records:

3.3 Past Performance Information

A Past Performance Record consists of the business relationships from the PPI Tool, the past performance submission from the PPI Tool, the organizational structure change history, and the consent letter.

3.3.1 Recency and Relevancy of Past Performance Information

Offerors shall include in the PPI Tool under the Program Details Tab all information necessary for the Government to determine the recency and relevancy of the Offerors’ PPI.

Offerors shall clearly demonstrate recency and relevancy of all past performance information; specifically, Offerors shall pay particular attention to clearly articulating the correlation of recency and relevancy for subcontractors and joint venture/teaming arrangements.

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3.3.2 Teaming

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same member. If this is a first time joint effort, each party to the arrangement must provide a list of past relevant contracts, if available.

3.3.2.1 Teaming Arrangements/Joint Ventures

If the Offeror intends to submit the past performance information of a teaming arrangement member or a joint venture partner, then the Offeror shall provide in the PPI Tool under the

Program Details Tab sufficient information to ensure Government understanding of the roles and responsibilities that each member or partner will perform. Offerors shall describe how the same business unit that performed on the prior effort will perform on similar activities.

3.3.3 Subcontracts

Offerors may propose the use of multiple subcontractors. Offerors should pay particular attention to the subcontract mix presented for TEP, because the Government’s intent is to award Task Order 0002 based on the Total Evaluated Price at Section L, Attachment 6a and

6b. Offerors shall clearly indicate the plan for use of subcontracts on Task Order 0002 that is reflective of the prime and subcontractor labor mix (by labor hour). Offerors must clearly indicate the number of hours and specific labor categories that will be performed by a subcontractor or separate business unit. If the Offeror intends to submit the past performance information of a subcontractor, then the Offeror shall provide in the PPI Tool under the

Program Details Tab sufficient information to ensure Government understanding of the roles and responsibilities that each member or partner will perform. Offerors shall describe how the same business unit that performed on the submitted past performance will perform on similar activities. Offerors shall not submit separate pricing for subcontracts.

3.3.4 Limit on Number of Past Performance Record Submissions

Offerors will submit information on no more than five recent and relevant awarded contract(s) for each business unit to the PPI tool. Offerors are hereby notified that the Government will use information provided by each Offeror in this volume and information obtained from other sources in the evaluation of past performance.

3.4. Past Performance Information (PPI)Tool

The PPI tool contains information regarding the performance of a contract, either as a prime contractor, a subcontractor, or a joint venture partner. Offerors shall submit the information in the PPI tool based on recent and relevant contracts for itself as the prime contractor and for all subcontractors. If an Offeror is a joint venture, then the Offeror shall also submit the information in the PPI tool based on recent and relevant contracts for each joint venture partner, if available. After receipt of proposals, an offeror may not revise its proposal to substitute a new prior effort for an effort it previously identified.

3.4.1 Past Performance Submission

Offerors shall submit PPI via the PPI Tool, excluding the Consent Letters and the List of

Questionnaire Recipients. Offerors shall submit Consent Letter and the List of Questionnaire

Recipients directly to the Points of Contact at paragraph 3.4.4.1. Offerors shall download the

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PPI Tool from the SEMATS 2 RFP posting to Federal Business Opportunities (FBO) at http://www.fedbizopps.gov. The Offeror shall return the PPI tool response on a CD-R.

Instructions on how to download the tool are contained in Section L Attachment 1. Offerors shall provide hard copies of the pages generated from this tool as part of their past performance volume. Offerors shall save the PPI database file as Offeror Name – Volume Name (PPI) –

SEMATS2.mdb (e.g., ABC Company – Past Performance Volume (PPI) – SEMATS2.mdb) to submit as part of the electronic copy of the past performance volume. Once complete PPI sheets and past performance questionnaires (PPQs) will be treated as source selection information in accordance with FAR Part 3.104.

3.4.2 Subcontractor Consent

In order for the Government to be as transparent as possible with the prime about its past performance evaluation, the Government is seeking subcontractor consent for the

Government to discuss the full details of a subcontractor’s past performance with the prime contractor. If the Offeror should desire to have the information be available for release to itself, provide with the proposal, a letter from all subcontractors consenting to the release of their past performance information to the prime contractor. The Government will not, in any cases, disclose the reference, in accordance with FAR 15.306 (e)(4); 15.506 (e)(4).

3.4.2.1 Consent Letter for the Release of Past Performance Information to the Prime

Contractor

The Subcontractor/Joint Venture Partner Consent Letter for the Release of Past Performance

Information to the Prime Contractor is contained at Section L Attachment 2. If the subcontractor/joint venture partner is unwilling to sign the Subcontractor/Joint Venture Partner

Consent Letter, the Government will be unable to address with the prime contractor any past performance ratings regarding that specific subcontractor/joint venture partner. Offerors consent letters shall be uploaded using the PPI tool.

3.4.3 Specific Content

Offerors shall ensure complete information is loaded into the PPI Tool for each contract submitted for evaluation. The Offeror shall provide substantiating detail as to why it considers each of the efforts submitted to be relevant. Offerors shall include a discussion of any significant achievements, innovative business practices, and explain any past performance problems that they consider relevant to the proposed efforts.

3.4.3.1 Identification and Management of Program Risk

Offerors shall also discuss efforts to identify and manage program risk. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems is sought.

3.4.4 Past Performance Questionnaires (PPQs)

For prime contractors, Offerors shall send PPQs on each identified contract to the points of contact for that contract. If the contract was a Government effort, Offerors shall make a reasonable attempt to contact both the Program Manager and Contracting Officer of the

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relevant effort. Prime contractors will clearly articulate the work of subcontractors’ and/or joint venture partners’ past performance information into their proposal submission. Offerors shall use the questionnaire contained at Section L, Attachment 4 when soliciting past performance information. Provide a list of questionnaire recipients to include current points of contact and phone numbers. Enter all data into the PPI tool.

3.4.4.1 Questionnaire Submissions

The Government requires the offeror to send out a Past Performance Customer Questionnaire at Section L, Attachment 4 to each of the Points of Contact (POCs). A cover letter to accompany the questionnaires is at Section L, Attachment 3. Completed questionnaires shall be submitted directly to the Government and are requested not later than the date proposals are due. Furnish the following information for each contract listed within the PPI tool:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, address, FAX & telephone number from the following in descending order of desirability:

a. Procuring Contracting Officer/Contract Negotiator

b. Lead Engineer

c. Administrative Contracting Officer (ACO)

d. Program/Project Manager

e. Contracting Officer Representative (COR)/Functional Area Evaluator

(FAE)/Quality Assurance Evaluator (QAE)

(viii) Comments regarding compliance with contract terms and conditions

(ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

Each of the offeror's identified POCs shall fax the completed Past Performance Customer

Questionnaire directly to (850) 882-6066, Attention: Amanda Sickels. Mailing the questionnaire(s) to the address listed below is an acceptable alternative method of transmission. If mailing, the outside envelope must be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY.

Attn: Ms. Amanda Sickels, Contracting Officer

Source Selection Facility

210 West D. Ave, Bldg

373 Eglin AFB FL 32542

3.4.4.2 Communication

Offerors are responsible for ensuring that Past Performance Customer Questionnaires are received in a timely fashion. If no survey has been received by two weeks after the proposal

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due date, the lack of response will be treated neither favorably nor unfavorably.

3.4.4.3 Contact Information

The Government requires contact information for all POCs (and their telephone numbers and fax numbers) who were sent questionnaires.

3.5 Organizational Structure Change History

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. To facilitate the Government’s relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" shall be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources. This documentation shall be submitted on the CD-R, referenced in paragraph 3.4.1, as a separate file.

3.6 No Recent and Relevant Past Performance Information

If an offeror, offeror’s subcontractor, or offeror’s joint/team partner has no recent or relevant past performance information, the offeror shall submit its Volume II with the following statement: “No Recent or Relevant Past Performance Information for [insert contractor].” The Government reserves the right to determine whether any relevant past performance information exists notwithstanding the alleged absence thereof by any offeror.

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4.0 VOLUME III –PRICE PROPOSAL - Submit original and one (1) copy

4.1 General Instructions:

The Offeror's Cost/Price proposal shall fully and clearly demonstrate reasonableness and balanced pricing, as well as document the Total Evaluated Price (TEP). The Offeror's

Cost/Price proposal shall document the basic contract period which will be Task Order 0001 for 30 days. To facilitate the evaluation of proposal information as outlined in Section M of this solicitation, information may be obtained from other sources including, but not limited to, DCMA, Defense Contract Audit Agency (DCAA), U.S. Department of Labor, Global Insight

Indices and any other resource available to the Government.

4.1.1 Reasonableness and Materially Unbalanced Pricing

All proposals will be reviewed in accordance with FAR 15.404-1 and all supplements. All unreasonably high proposed prices, initially or subsequently, may be grounds for eliminating a proposal from the competition. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of cost or price analysis techniques. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

4.1.2 Cost/Price Information

Data beyond that required by this instruction shall not be submitted, unless the offeror considers it essential to document or support your cost/price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Cost/Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

4.1.3 Data Other Than Certified Cost or Pricing Data and Certified Cost or Pricing Data

In accordance with FAR 15.403-1(b) and 15.403-3, additional data other than certified cost or pricing data may be required to support cost/price reasonableness. If needed, additional data other than certified cost or pricing data shall be provided to the Government in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines there is insufficient information available to determine price reasonableness and none of the exceptions in FAR

15.403-1 apply, the offeror shall be required to submit certified cost or pricing data. Should adequate price competition not exist after receipt of proposals, the provisions of FAR Part

15.403-4 shall apply, and the offeror will be asked to provide certified cost or pricing data.

4.1.4 Rounding

All calculated monetary amounts provided shall be rounded to the nearest cent (hundreds place). For the purposes of evaluation, the Contracting Officer may round all proposed prices to the nearest dollar.

4.1.5 Minimum Order Quantity

At contract award, the Government will award a task order for Transition to satisfy the

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contract minimum. This task order will be Firm Fixed Price.

4.1.6 Agreements and Licenses.

In any instances where the Offeror will need to disclose technical data in the performance of this contract (written, visual, or oral), which includes the mere clarification thereof, to a

Foreign Exchange Officer or other foreign person (including a corporation or other business entity) pursuant to any tasking under the SEMATS 2 contract, the Offeror and its personnel should presume that they most likely would be deemed the exporter. As such, the Offeror has the primary responsibility (not the AF or DoD) to determine whether an export license or

Technical Assistance Agreement (TAA) from the Department of State is necessary and needs to be pursued, or alternatively, whether a notice of exemption to be filed with the Department of State would be sufficient. In addition to its own liability, the impact to general and administrative expenses as well as the scheduling impact in meeting its customers' needs is all inclusive in the rate specified under CLIN 0001.

4.2 Task Order Proposals

4.2.1 Task Order 0001; Transition

Offerors will place their total for transition in Section L, Attachment 6a. Offerors will provide a separate breakdown of their price for Task Order 0001, which will reflect the requirements within the Task Order 0001 PWS and be a firm-fixed price.

4.2.2 Task Order 0002; SEMATS 2 Performance

The Government reserves the right to award Task Order 0002 unilaterally at the price provided in the proposal up until the last day of transition. Task Order 0002 will consist of an order of

Firm-Fixed Priced, Level of Effort comprised of the labor mix and hours specified on the

Total Evaluated Price, Section L, Attachment 6b, minus any categories with one (1) labor hour and excluding 52.217-8 option pricing. The Task Order 0002 PWS is included. Task

Order 0002 will include a base year and four (4) option years.

4.3 Volume Organization

In the Cost/Price Proposal, Offerors shall provide the following information:

Section 1 – Index/table of contents; summary descriptions of estimating, purchasing, and accounting systems; changes to estimating, accounting practices, or Cost Accounting Standards (CAS) Disclosure Statement (if available).

Section 2 –Pricing information and supporting data, Rate Worksheet (Section J, Attachment 3), and Total Evaluated Price (Section L, Attachment 6a and 6b).

Section 3 - Other information such as request for use of Government Furnished

Property (GFP) or base support details. Offerors shall list each exception to the ground rules and assumptions provided in the solicitation and each qualification of the Cost/Price volume, if any, and provide complete rationale for any exceptions.

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4.4. Accounting System

An adequate accounting system is required. Offerors shall indicate whether they have

Government approval of their accounting system and if so, provide evidence of such approval.

4.5 Deviations from Approved Systems

The offeror shall provide Ground Rules and Assumptions used in preparing the proposal.

The Ground Rules and Assumptions will include a statement indicating whether the offeror has an approved estimating, accounting, and purchasing system. If a deviation from the approved procedures was utilized, the offeror must include a detailed explanation outlining what procedures were used and why the offeror deviated from the approved system procedures.

4.6 Labor Rates and Labor Categories

An offeror must provide a rate for each of the labor category/skill level combinations the

Government has listed in Section L, Attachment 6b.

4.6.1 Rate Table

The offeror shall submit a table showing proposed firm-fixed priced rates, by labor hour, labor category, and by year. The table shall be submitted under Section J, Attachment 3.

4.6.2 Labor and Subcontract Labor

Labor categories shall not be combined into composite categories. All labor proposed must be discretely identified by category, rate, and year utilized.

4.6.3 Labor Rates

The offeror shall provide the proposed labor rates per year in accordance with the format in

Section J, Attachment 3 for the entire SEMATS contract through calendar year (CY) 2021.

All labor proposed must be discretely identified by category and rate utilized. These rates shall be presented using the format in Section J, Attachment 3. Teaming partners, separate business units, nor subcontractors shall not submit separately priced labor hours. The offeror shall show all rates that are firm-fixed per labor hour (including subcontractor rates). The rates the offeror provides will be used to price all future task orders for a period of performance of five (5) years.

4.6.4 Labor Rates Table

The offeror shall propose in accordance with Section J, Attachment 3. Section J, Attachment

3 shall include firm-fixed rates to include all overheads, cost of money, and profit. The general layout of the table shall not be changed. The offeror is required to propose a firm-fixed rate for each labor category in each year. Failure to provide a labor category will be viewed as an incomplete offer and may be rejected at the sole discretion of the

Contracting Officer if not corrected before the proposal due date.

4.6.5 Government’s Estimated Labor Hours

The Government estimated labor hours which make up the Total Evaluated Price (TEP), in

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Section L, Attachment 6b, are based on a historical “snapshot” of the number of contracted hours utilized for each labor category and projected into the future. The Government makes no claim that future usage will in any way mirror prior usage or the estimated number of hours. For the purposes of this contract, a man-year consists of 1,920 direct labor man hours. Subcontracted labor is to be included in the staffing levels. A contract year is twelve contiguous months commencing on the first day of performance.

NOTE: Section L Attachments are Microsoft Excel workbooks which may have multiple worksheets.

4.6.6 Labor Categories

The offeror shall not add any labor categories.

4.7 Total Evaluated Price (TEP)

Total Evaluated Price will consist of multiple workbooks. The offeror shall submit a complete workbook at Attachment 6b. The rates shall match the rates provided in Section J, Attachment 3. Any discrepancy between the rates within the two spreadsheets will be considered to be a nonconforming proposal and may, at the discretion of the Contracting

Officer, be cause for removal from the competition without further notification to the offeror.

Offerors will update blocks with red outlines and red text, only, for both Attachments 6a and

6b. Offerors will not change the font, margins, or print setting for the workbooks. Offerors shall submit a printout of each worksheet within each workbook as Section 2 of Volume 2

(see Section L, paragraph 4.2). Offerors shall not adjust prepopulated columns. Offerors shall enter digits, where appropriate, in amounts carried out no further than two decimal places

(rounded to the nearest cent). The CO reserves the right to reject proposals from offerors where spreadsheets are populated with digits with more than two decimal places (fractions of a cent).

4.7.1 TEP Summary: Section L, Attachment 6a

The offeror will use Section L, Attachment 6a, to present the TEP. All years in Section L, Attachment 6a shall be filled out. The offeror will add together Block B7 for each

Attachment 6b worksheet submitted and enter the total into Block B7 of the Attachment 6a workbook. The offer will repeat this process for Blocks C7 through F7. Blocks C7 through

F7 shall become the option year pricing for CLIN 0001 for Task Order 0002. Block G7of

Attachment 6a is a summation of Blocks B7 through F7 and will calculate automatically.

4.7.2 TEP Summary: Section L, Attachment 6b

Offerors will submit a TEP workbook at Attachment 6b. Offerors must propose every labor category in order for the offeror’s proposal to be considered complete. The Rate Sheet at

Section J, Attachment 3 to shall match Section L, Attachment 6b for the same labor category, level, year, etc.

4.8 Submission of Electronic Pricing Models

The offerors shall submit an electronic price proposal that will reflect the proposed price for the subject acquisition. This proposal will be in accordance with the approved estimating system, be an exact duplicate of the logic and mathematical formula contained in the hard

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copy of the cost proposal, and include the following format requirements:

a. Data file shall be submitted on a CD-R.

b. Data files shall be accessible by a Personal Computer (PC)-based computer running Microsoft (MS) Office 2010 or later.

c. Data file shall be .xls/.xlsx file format (MS-Excel) compatible format.

d. Do not password protect any pricing model.

e. Include detailed instructions for the use of the proposal summarized through the applicable line items to a total price proposal.

If the CO should request an update, amendment, or modification to the offeror's price proposal, the change will be submitted in the same media format as the originally submitted price proposal.

4.9 Financial Capability Review

Offerors shall submit the address, phone number, and point of contact of their cognizant

Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency

(DCMA) offices. Also, provide the…