3__-__Instruction_to_Offerors_(Section_L).docx

ADDENDUM

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

A. The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Non-conformance with any instructions provided below may result in an unfavorable proposal evaluation. Proposals shall be submitted to the Government in two (2) separate volumes as set forth below:

In addition to the page limitations set forth above, proposals should comply with the following format:

(1) Print shall be no less than 12 point and page size shall be 8.5 x 11 inches.

(2) Margins shall be no smaller than 1 inch on the top and bottom and 3/4-inch side margins.

(3) Pages shall be numbered sequentially by volume. Offerors are cautioned that any pages exceeding the limitations set forth above will not be read or considered in the evaluation of the proposal.

(4) Each page containing proprietary information should be so marked.

(5) Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

B. Volume I will consist of the completed and signed RFQ with a cover letter delineating any exceptions taken to the RFQ terms and conditions. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFQ may cause their proposal to be determined unacceptable. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFQ, page 3.

Discussions will be conducted in accordance with FAR 15.306, but the Government reserves the right, in limited circumstances, to award without discussions. Proposals received are subject to the requirements specified in FAR 52.212-1, unless otherwise tailored in the Addendum to the solicitation.

C. Volume II, Technical Factor:

a. Technical proposals shall be clear, concise, and include sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

b. The following information shall be provided and will be evaluated to assess technical acceptability in accordance with ADDENDUM, 52.212-2 EVALUATION – COMMERCIAL ITEMS.

(1) Proposals shall describe the offeror’s proposed approach to performing the requirements set forth in Purchase Description 19M-268A-OP Rev 1 dated 28 November 2018.

(2) Proposals shall include descriptive literature, brochures, and a technical proposal response. Sufficient technical literature, documentation, etc., shall be submitted in order for the Government to make an adequate technical assessment of the proposed unit.

(3) Proposals shall include a written response to EACH paragraph of the Purchase Description with sufficient supporting technical literature. Solely restating the paragraphs of the purchase description or limiting the response to a simple statement of compliance is not acceptable. Where technical literature demonstrates that the proposed unit meets the requirement of a specific purchase description paragraph the page number and paragraph of the technical literature may be referenced in lieu of restating it.

D. Electronic Proposal Submission:

a. Proposals submitted via email are not permissible. The offeror shall submit all proposal information in electronic format via AMRDEC Safe.

To send files through AMRDEC SAFE, access http://safe.amrdec.army.mil/safe. Select “Click Here” under the “Non-CAC Users” (i.e. Guest) option. Once the page redirects to the package upload form, fill in all the required fields: Your Name; Your Email Address; Confirm Your Email Address; Description of File(s); File(s) – Click the “Browse” button to select your file(s) (you may add up to 25 files per package, so long as the total file size does not exceed 2 GB); and Email address to give access to – enter kathryn.vaccaro@us.af.mil then click “Add”, enter michael.hickey.2@us.af.mil, then click “Add”. Under Email Setting, select “Encrypt email message when possible”, “Notify me when file(s) downloads are COMPLETED” (You (the sender) will receive a notification via email when a recipient has successfully downloaded the files you have sent through SAFE), and select “Require CAC for pick-up (so that recipients have to log in with a CAC to download the files.) Click the “Upload” button to upload the files and submit the package. You will need to check your email to verify your email address before the recipients will be notified. After the package has been uploaded and verified, each recipient will receive a link to the package download page as well as a password. These passwords are unique for each recipient (not the package), and will be disabled once SAFE detects that the user successfully downloaded each file within the package. Forwarding recipient and send notification emails to anyone except the AMRDEC SAFE Team is strictly forbidden. For complete instructions on sending files via AMRDEC SAFE, please refer to https://safe.amrdec.army.mil/safe/guide.aspx.

b. Files shall be submitted in a format readable by Microsoft (MS) Word 2016 or earlier, MS Excel 2016 or earlier, MS PowerPoint 2016 or earlier, or Adobe Portable Documentation Format (PDF). If submitting a PDF file, the Offeror shall create the file to enable textual search and copy functions. Macros or other embedded objects or features within files will be disabled as part of regular security precautions.

c. Uploaded files must be timestamped by the offer due date and time. Offerors shall allow sufficient time for receipt of electronic submissions by the due date and time. Offerors bare the risk for receipt of offers being untimely.

Attachment 3