A01_PWS_RSD_Meals_19_Jan_2016.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

REGULAR SCHEDULED DRILL (RSD) MEALS

Dated 19 January 2016

1.0 General.

1.1 Scope. Non-personal Service. The contractor shall provide plant, labor, supervision, equipment, materials, transportation, and quality control necessary to provide Delivered Meals and Catered Cookout Meal during Regular Scheduled Drills (RSDs) as defined by this PWS, Annex A Delivered Meal Menu, and Annex B Catered Cookout Meal Menu except as specified in Paragraph 3.0 titled Government Furnished Property, Material, Equipment and Services. The contractor shall perform to the standards of this contract.

1.1.1 Delivered Meals are defined as prepare, cook, and, deliver not to exceed (NTE) 450 people per day to location specified in paragraph 1.4.1.

1.1.2 Catered Cookout Meal is defined as prepare, cook, serve, and clean-up NTE 850 people per day at the location specified in paragraph 1.4.2.

1.2 Background. The 102d Intelligence Wing (102IW), Massachusetts Air National Guard located at Joint Base Cape Cod (JBCC) has an Aerospace Dining Facility (ADFAC). The ADFAC is dedicated to providing full lunch meal service during RSDs by meeting the nutritional needs of the Department of Defense (DOD) personnel who frequent the facility. The ADFAC is a full service dining facility which also includes carry out service and meals to go. Our customers are generally Subsistence in Kind (SIK), Active Guard and Reserve (AGR) and Officers of supporting units associated within the 102IW. SIK personnel are allotted rations in government dining facilities at the expense of the government. AGR and Officers are military personnel who are granted permission to dine in the facility at their own expense.

Other authorized organizations occasionally dine in the ADFAC upon permission from the Wing Commander.

1.3 Period of Performance (POP).

1.3.1 Delivered Meals PoP is as follows:

1.3.1.1 3, 4, 5, & 6 March 2016

1.3.1.2 11 June 2016

1.3.1.3 27 & 28 August 2016

1.3.2 Catered Cookout Meal PoP is as follows:

1.3.2.1 12 June 2016

1.4 General Information.

1.4.1 Place of Performance for Delivered Meals is located at Arnold Hall ADFAC, 159 Grandville Ave, Otis ANGB MA, 02542.

1.4.2 Place of Performance for Catered Cookout Meal is located at Eagles Nest Rubb Tent, 306 East Inner Road, Otis ANGB MA, 02542.

1.4.3 Hours of Operation for performance is Eastern Standard Time (EST) of 0930 (9:30 a.m.) and 1600 (4:00 p.m.) during the period of performance. The contractor shall provide the meal so it is ready to serve between 1045 (10:45 a.m.) and 1230 (12:30 p.m.), except on recognized United States (US) holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4 Recognized Holidays. The following are recognized US holidays. The contractor shall not perform services on these days:

1.4.4.1 New Year’s Day: 1 January

1.4.4.2 Martin Luther King, Jr.’s Birthday: Third Monday in January

1.4.4.3 President’s Day: Third Monday in February

1.4.4.4 Memorial Day: Last Monday in May

1.4.4.5 Independence Day: 4 July

1.4.4.6 Labor Day: First Monday in September

1.4.4.7 Columbus Day: First Monday in October

1.4.4.8 Veteran’s Day: 11 November

1.4.4.9 Thanksgiving Day: Third Thursday in November

1.4.4.10 Christmas Day: 25 December

1.4.5 Quality Control (QC). The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements addressed in this PWS. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

1.4.6 Quality Assurance (QA). The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.7 Contract Manager (CM). The contactor shall provide a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the Contracting Officer (KO). The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.8 Security Requirements. Security Clearances are not required. The Government reserves the right to deny access at any time, for any reason.

1.4.8.1 Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by 102 Security Forces Pass and Identification (ID) Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, United States Air Force (USAF), and local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.8.2 Entrance to JBCC and specifically the 102IW are controlled and security is strictly monitored. In accordance with the 102IW Policy for Contractor Access, the Contractor shall complete a unit developed “Contractor Matrix”, “Day Pass Request Form” or “102IW Request for Identification Application” in order to obtain access. Submissions of these documents are required prior at the pre-performance conference or 10 calendar days prior to start of work. Any additions or changes shall be submitted to the Contracting Officer’s Representative (COR) no less than 3 weekdays prior to required period of performance to allow timely processing. Access credentials will only be issued following an approved identification process to include vetting against authoritative government databases from the 102IW Security Forces Pass and ID Office. The Contractor is cautioned that these requirements shall be strictly enforced and any delays and/or costs associated with not adhering to these requirements shall be at the Contractor’s own expense.

1.4.8.3 The Contractor shall coordinate with the COR on all security issues and to gain access to the base and all areas necessary to execute this service.

1.4.8.4 The Contractor shall ensure that all employees, suppliers, and subcontractors and their employees comply with established security procedures for entering the installation and its facilities, including special security procedures for entry to restricted or controlled areas.

1.4.8.5 All prospective contractors MUST be U.S. citizens or MUST have established and maintain legal residence in the U.S., and be authorized by the US Government to work in the United States (i.e. Green card, worker authorization, etc.). All prospective contractors MUST have at least one form of US Government issued photo identification (driver’s license, US passport, US work visa, etc.) for entry to the installation. Security Forces will review any questionable identification documents for determination as to whether or not said identification is authorized for access to the installation.

1.4.8.6 All personnel, the vehicles and property under their control are subject to search upon entering or exiting the installation, or at any point while on the installation. Any vehicles or personnel found in possession of prohibited items will be removed, and/or barred, from the installation and released to the appropriate civil authorities.

1.4.8.7 The Government will not be held liable for any delays or breach of contract caused by refusal of the Security Forces to allow entry.

1.4.8.8 All contractors and their subcontractors who are issued passes to gain access for the 102 IW return all local access credentials to the Contracting Officer Representative (COR) when the contract is completed or when a contractor employee no longer requires access to the installation (e.g., quits or the contract is terminated). Failure to do so will initiate immediate notification to SF for an appropriate update in Defense Biometric Identification System (DBIDS) when a contractor refuses to return issued access media. If a local access credential is not returned, the Installation Commander may consider debarment.

1.4.9 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

The contractor shall ensure that all parts of the facility where work is being performed are adequately protected against vandalism and theft.

1.4.9.1 Areas controlled by Contractor employees shall comply with installation operations plans/instructions for Force Protection Condition procedures, Random Antiterrorism Measures (RAMS) and local search /identification requirements. The Contractor shall be responsible for safeguarding all

Government property provided for Contractor use. At the end of each work shift, all Government facilities, equipment, and materials shall be secured.

1.4.10 Anti-Terrorism (AT) Level 1 Awareness Training. All contractor employees, to include subcontractor employees, requiring access to National Guard Installations, facilities, and controlled access areas shall complete AT Level 1 awareness training no later than 30 calendar days after contract start date and no later than 30 calendar days of new employees commencing performance. AT level 1 awareness training can be completed at the following website: http://jko.jten.mil/courses/atl1/launch.html or by locally approved training provided by the installation. The contractor shall submit certificates if completed through the website or by submitting roster with employee signature validating completion in accordance with Technical Exhibit 2.

1.4.11 Special Qualifications. The contractor shall comply with all requirements of the Air Force Manual (AFMAN) 48-147_IP, Tri-Service Food Code. In accordance with Food Safety Management and Food Handling regulatory requirements, all foodservice personnel operating in the State of Massachusetts must be ServSafe trained. The contractor shall submit ServSafe certificates of foodservice personnel working under this requirement in accordance with Technical Exhibit 2.

1.4.12 Post Award Conference/Periodic Progress Meetings. The contractor agrees to attend a post award conference if the KO deems necessary in accordance with Federal Acquisition Regulations Subpart 42.5.

The KO, COR, and other Government personnel, reserves the right request to meet with the contractor to review and discuss the contactor’s performance when consecutive unacceptable quality levels are identified by the COR. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.13 Identification of Contractor Employees. All contract personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The contractor shall also ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.4.13.1 Contractor shall provide contractor employees with shirts or overcoats and matching hats to distinguish themselves from other personnel.

1.4.14 Organizational Conflicts of Interest (OCI). The contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in Federal Acquisition Regulation (FAR) Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Safety and Fire Protection Requirements.

http://jko.jten.mil/courses/atl1/launch.html

1.4.15.1 Safety Requirements. The contractor shall take all necessary precautions to meet proper safety standards and regulations of all local, state and federal codes and regulations. In performing work under this contract, the contractor shall:

1.4.15.1.1 Comply with all Occupational Safety and Health Administration (OSHA) regulations and requirements shall apply to all work performed on the Installation.

1.4.15.1.2 Conform to any additional restrictions outlined by the Base Safety Officer (BSO) and the JBCC Fire Department (FD) during the course of the contract to insure the safety of their employees, government employees and the general public.

1.4.15.1.3 Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

1.4.15.1.4 Take such additional immediate precautions as the contracting officer may reasonably require for safety and mishap prevention purposes.

1.4.15.1.5 Provide protection to government property to prevent damage during the period of time the property is under the control or in possession of the Contractor.

1.4.15.1.6 Record and report promptly (within one hour) to the contracting officer or authorized COR, all available facts relating to each instance of damage to government property or injury to either Contractor or government personnel.

1.4.15.1.7 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the contracting officer.

1.4.15.1.7.1 If the government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

1.4.15.1.8 When entering the Installation there are requirements that shall be adhered to. They are as follows:

1.4.15.1.8.1 While on the installation, use of a cell phone while operating a vehicle or other motorized equipment is prohibited by DoD regulations unless the operator is utilizing a hands-free device.

1.4.15.1.8.2 The installation speed limit is 40 mph unless otherwise posted. Motor vehicle regulations are strictly enforced and excessive violations may result in the loss of driving privileges on the installation.

1.4.15.1.8.3 The Installation speed limit is reduced to 15 mph and strictly enforced adjacent to military troop movements (i.e., personnel, vehicle convoys, etc.) traversing installation roadways.

1.4.15.1.8.4 Failure to follow the on base requirements is grounds for removal from the installation.

1.4.15.2 Fire Protection Requirements. The emergency telephone number for JBCC is 911.

1.4.15.2.1 The Contractor shall strictly adhere to the attached “Joint Base Cape Cod (JBCC) Fire Prevention Standard 911-1” (attachment 1) while performing work on any area of the Joint Base Cape Cod.

1.4.16 Environmental Controls. This section covers the responsibility of the contractor while performing under this contract.

1.4.16.1 Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the contractor shall inform the KO pursuant to notice requirements and negotiate a modification to the contract.

1.4.16.2 Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

2.0 Government Roles and Responsibilities.

2.1 The Contracting Officer (KO) is the only individual with the authority to authorize changes within this project that will have an effect on the scope and/or monetary value (increase or decrease) of contract.

2.2 The Contracting Officer’s Representative (COR) is the individual designated and authorized in writing by the Contracting Officer at contract award to perform specific technical or administrative functions on contracts. The key role of the COR is to observe, document, and communicate contractor performance to both the KO and Contractor. All coordination and correspondence should be forwarded through the COR to the KO. COR and alternate COR (if applicable) will be responsible for the inspection and acceptance of performance and any deliverables under the scope of this PWS and resulting contract.

The COR does NOT have authority to change the terms and conditions of the contract.

2.2.1 All contracting actions and/or correspondence should be forwarded through the COR. The COR will act as the Contracting Officer’s representative for technical matters, providing technical direction and discussion as necessary with respect to the specification or PWS, and monitoring the progress and quality of the contractor’s performance in accordance with the PRS and QASP. The COR does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other term and condition of the contract, or to direct the accomplishment of effort that goes beyond the scope of the PWS in the contract. When, in the opinion of the contractor, the COR requests efforts outside the existing scope of the contract, the contractor shall promptly notify the KO in writing. The contractor under such direction shall take no action until the KO has resolved the issue or has otherwise issued a modification to the contract.

2.2.2 In the absence of the COR (due to reasons such as leave, illness, and official travel), all responsibilities and functions assigned to the COR shall be the responsibility of the KO until an alternate is assigned.

2.3 Government personnel other than KOs and the authorized COR, may, with KO coordination, observe Contractor operations. However, these personnel may not interfere with Contractor performance or make any changes to the contract.

2.4 Other Observers. Military Public Health (MPH) personnel, Inspector General (IG) Personnel, and other authorized government personnel shall be permitted to observe operations as necessary. These operations include but are not limited to duties at the Contractor’s facility, transportation from the Contractor’s facility to the installation and return to the Contractor’s facility. Contractors may be requested to provide State and Municipal certificates.

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S). The Government will provide the facilities, equipment, materials, and/or services listed below:

3.1 Facilities. The Government will furnish the necessary workspace for the contractor staff to provide the non-personal service outlined in this PWS.

3.2 Equipment.

3.2.1 For Delivered Meals, the Government will furnish the following:

3.2.1.1 Steam tables and steam table pans;

3.2.1.2 Food warmer boxes;

3.2.1.3 Walk in fridge;

3.2.1.4 Milk dispensers;

3.2.1.5 Salad Bar and Dessert Display;

3.2.1.6 Serving utensils.

3.2.2 For Catered Cookout Meal, the Government will furnish the following:

3.2.2.1 Two (2) Stainless Steel grills with filled propane tanks.

3.2.2.2 Rectangular tables will be set-up by government consisting of multiple serving lines.

3.2.2.3 Waste containers and liners.

3.3 Materials. The Government will furnish the following:

3.3.1 Expendable Products. The Government will furnish all expendable products required for the safe, sanitary, and efficient operation of this dining facility operation. Products will include such things as butcher paper, plastic wraps for food storage and protection, disposable and non-disposable gloves, and all other necessary expendable products required for the set-up and storage of food and food products.

3.4 Services.

3.4.1 For Delivered Meals, the Government will furnish the following:

3.4.1.1 Qualified personnel that consist of servers and staff to effectively set up, serve, and cleanup during the specified period of performance in paragraph 1.4.1.

3.4.1.2 Cleaning of the government furnished equipment.

3.4.2 For Catered Cookout Meal, the Government will provide the following:

3.4.2.1 Disposal of any garbage containers in the performance location;

3.4.2.2 Cleaning of the government furnished equipment.

3.5 Utilities. All utilities in the facility will be available for the contactor’s use in the performance of this contract.

4.0 Contractor Furnished Property, Materials, Equipment (CFP/M/E). Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish the following and any additional items necessary to perform the services as indicated in paragraph 1.1 and sub-paragraphs 1.1.1 and 1.1.2:

4.1 Equipment.

4.1.1 Delivered Meals shall consist of the following: None

4.1.2 Catered Cookout Meal shall consist of the following:

4.1.2.1 Chafing dishes and heating elements;

4.1.2.2 Serving utensils.

4.2 Materials.

4.2.1 Delivered Meals shall consist of the following: None

4.2.2 Catered Cookout Meal shall consist of the following:

4.2.2.1 All products and supplies necessary for the proper sanitation and clean-up of serving lines.

4.3 Secret Facility Clearance: The contractor does not require Secret Facility Clearance, but will require to submit a “Contractor Matrix” to the COR in accordance with paragraph 1.4.8.2.

5.0 Contract Performance Requirements.

5.1 For Delivered Meals, the contractor shall:

5.1.1 Provide all food and beverages as identified in Annex A, Delivered Meal Menu. The entrées shown are recommended. If the contractor deviates from the proposed menu in the resultant contract, the change must be coordinated through the COR. Proposed changes must be coordinated at least two (2) weeks prior to each Period of Performance (PoP), listed in paragraph 1.3.1.

5.1.1.1 Transport all food in disposable aluminum pans with covers, as no cooking will be allowed at the

ADFAC.

5.2 For Catered Cookout Meal, the contractor shall:

5.2.1 Provide all food and beverages as identified in Annex B, Catered Cookout Meal Menu. The entrées shown are recommended. If the contractor deviates from the proposed menu in the resultant contract, the change must be coordinated through the COR. Proposed changes must be coordinated at least two (2) weeks prior to each Period of Performance (PoP), listed in paragraph 1.3.2.

5.2.1.1 Two (2) Stainless Steel grills with filled propane tanks as identified in paragraph 3.2.2.1 will be provided and delivered to the performance location by Government prior to the meal being served to allow adequate cooking time.

5.2.2 Provide qualified personnel that consists of meal preparers, servers, and staff to effectively set up, prepare, cook, serve, and cleanup a Not to Exceed (NTE) of 850 meals during the times specified paragraph 1.4.3.

5.2.2.1 The Contractor shall staff the operation with the optimal number of employees for efficient operation at all times, placing emphasis on the quality of service.

5.2.3 Provide initial set up and replenishment that consists of:

5.2.3.1 Food and beverages as identified in Annex B, Catered Cookout Meal Menu;

5.2.3.2 All tableware and napkins;

5.2.3.3 Condiments in individual serving packets or plastic bottles. (i.e., Mustard, ketchup, sliced pickles, diced onions, relish, hot sauce, salad dressings, etc.). These are to complement the meal as identified in Annex B.

5.2.4 Provide cleaning of performance location that consists of:

5.2.4.1 Waste Management. Assist the government by complying with the base recycling program. This may require segregating reusable/recyclable waste materials by type. Non-reusable waste materials (garbage) will be placed in government furnished garbage containers.

5.2.4.2 Housekeeping Services. Clean and maintain an organized appearance in the performance area that immediately affects customer service to include the serving area.

5.3 Provide all food and beverages in accordance with ANG Regional Food Cost Index (FCI), Contracting Rate, and Field Feeding Allowance effective 1 October 2015. Air National Guard Units are authorized a FCI of $12.00 per individual per day. This includes any contract food purchase for catered meals, box meals, and cooking utilizing ANG facilities for contingency feeding operations.

5.4 Provide quality and serving sizes of food equivalent to commercially available prepared meals in accordance with AFMAN 48-147_IP Tri-Service Food Code and Air Force Instruction (AFI) 48-116 Food Safety Program as indicated in Annex A, Delivered Meal Menu and Annex B, Catered Cookout Meal Menu.

5.4.1 Prepare of food to the greatest extent possible, on the day it is to be served. Preparation methods will follow food nutritional practices to insure the nutrient, textural and flavor characteristics of the food are maintained. Progressively prepare food items to ensure optimal freshness, flavor, color, texture, and nutritional value. All foods must be garnished when practical. Serving lines are to be well stocked throughout the entire meal to ensure last customer shall be offered the same quality meal as the first.

Recipes may be adjusted to lower salt, sugar, and fat content or increase the use of whole wheat flour on menu items where the quality of the finished product is not degraded. All hot food must reach the customers at 135 degrees or above, and all cold foods must be below 41 degrees.

5.4.2 Properly store all food products per the recommended methods located in Chapter 3 of the AFMAN 48-147_IP, Tri-Service Food Code.

5.5 Ensure all contract employees adhere to and comply with all state and federal mandated sanitation requirements per the AFMAN 48-147_IP titled Tri-Service Food Code and AFI 48-116 titled Food Safety Program to the extent required by law. All foodservice personnel shall practice good personal hygiene and be instructed in the prevention of spreading communicable diseases and exposure to blood borne pathogens when preparing and handling food and beverages.

5.5.1 Ensure single-use gloves shall be used for only one task such as working with ready-to-eat food or with raw animal food, used for no other purpose, and discarded when damaged or soiled, or when interruptions occur in the operation.

5.5.2 Ensure washing hands upon reporting for work, immediately after visiting the lavatory, after smoking, taking a break and after handling garbage, or soiled items.

5.5.3 Ensure wearing of acceptable head covers (hats, caps, and hairnets) to prevent loose hair from falling into food or onto food contact surfaces in accordance with prevailing health codes.

5.5.4 Must wear appropriate clothing that is well–fitted, laundered and repaired. Contractor may furnish uniform clothing. Shoes shall be of sturdy construction and shall cover the feet to meet sanitation and safety requirements. No open–toe shoes, sleeveless blouses or shirts, or sandals are allowed.

5.6 Ensure coordination with the COR regarding all aspects of the contract especially with information regarding any problems or circumstances that effect the timely completion of the performance in this contract.

5.7 Payment Requirements.

5.7.1 In accordance with FAR 52.212-1(k), prospective awardees shall have an active Cage Code prior to award of a government contract. In accordance with FAR 52.212-3, prospective awardees shall have completed the Online Representations and Certifications. To register for a Cage Code or to complete Online Representations and Certifications, go to the System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM/.

5.7.2 Contractor must not be debarred, suspended, proposed for debarment, excluded or disqualified under the non-procurement common rule, or otherwise declared ineligible from receiving Federal contracts, certain subcontracts, and certain Federal assistance and benefits. The Government will not issue an award to any business identified as debarred, or otherwise disqualified as identified above.

https://www.sam.gov/portal/public/SAM/

5.7.3 Contractors interested and capable of obtaining contract award must register with the Wide Area Work Flow (WAWF) located at https://wawf.eb.mil/. Contractors are required to create and submit invoices electronically through WAWF and receive payment via electronic funds transfer (EFT) for supplies or services rendered. WAWF is a secure Web-based system for electronic invoicing, receipt and acceptance. The WAWF application enables electronic form submission of invoices, government inspection, and acceptance documents in order to support DoD’s goal of moving to a paperless acquisition process.

5.7.4 The Contractor shall submit invoice consistent with the format of the contract line items.

Contractor shall submit invoice within five (5) calendar days after the completion of each performance period.

5.7.5 The Government will review the invoice and reject or authorize payment as applicable thru

WAWF.

5.7.6 The contract payment terms shall be made in accordance with established discounted terms.

Contractor is encouraged to provide additional discounts when submitting their invoice

5.8 Contractor Manpower Reporting (CMR). The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor shall completely fill in all the information in the format using the following web address http://www.ecmra.mil/.

5.8.1 The required information includes: (1) Contracting Office, KO, COR; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period;

(4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country).

5.8.2 As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending 30 September of each government fiscal year and must be reported by 31 October of each calendar year.

6.0 Definitions and Acronyms.

6.1 Definitions.

6.1.1 CLEAN. Make free of dirt, marks, or stains especially by washing, wiping, or brushing;

contamination or disease, and characterized by a fresh, wholesome quality.

http://www.ecmra.mil/

6.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

6.1.3 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

6.1.4 CONTRACTING OFFICER'S REPRESENTATIVE. An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

6.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

6.1.6 DELIVERABLE. Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

6.1.7 EQUIPMENT. Items used to store, prepare, cook, transport, and serve food. Equipment also includes items used in cleaning and sanitizing, as well as those used to transport and store supplies.

6.1.8 FOOD HANDLERS. Food service personnel, who work where unsealed food or drink is handled, processed, prepared, or served, and who touch food or food contact surfaces in any way.

Excluded are food service managers, cashiers, and delivery persons who do not handle unwrapped food or touch food contact surfaces.

6.1.9 FOOD SERVICE MANAGER. An officer, noncommissioned officer, or civilian responsible for matters relating to food service and reports to the contracting officer on matters relating to the contract.

6.1.10 GARBAGE. Animal and vegetable waste resulting from handling, preparing, cooking, and consuming foods.

6.1.11 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

6.1.12 MILITARY PUBLIC HEALTH. The installation medical authority that defines and monitors sanitation standards and procedures for food service activities. Representatives of the MPH inspect sanitary conditions and apply ratings based upon their professional qualitative judgment.

6.1.13 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

6.1.14 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

6.1.15 QUALITY ASSURANCE SURVEILLANCE PLAN. An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

6.1.16 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

6.1.17 SANITIZE. The application of cumulative heat or chemicals on cleaned FOOD-CONTACT SURFACES that, when evaluated for efficacy, is sufficient to yield a reduction of 5 logs, which is equal to a 99.999% reduction, of representative disease microorganisms of public health importance.

6.1.18 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privet of contract with the subcontractor.

6.1.19 SUBSISTENCE. Food items, including beverages and condiments.

6.1.20 TABLEWARE. Eating, drinking, and serving utensils for table use such as flatware including forks, knives, and spoons; including bowls, cups, serving dishes, and plates.

6.1.21 UTENSIL. A food-contact implement or container used in the storage, preparation, transportation, dispensing, sale, or service of food, such as tableware.

6.1.22 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

6.1.23 WORK WEEK. Monday through Friday, unless specified otherwise.

6.2 Acronyms

6.2.1 AF Air Force

6.2.2 AFARS Army Federal Acquisition Regulation Supplement

6.2.3 AFI Air Force Instruction

6.2.4 AFMAN Air Force Manual

6.2.5 AGR Active Guard and Reserve

6.2.6 ANG Air National Guard

6.2.7 AQL Acceptable Quality Level

6.2.8 AT Anti-Terrorism

6.2.9 BSO Base Safety Officer

6.2.10 CFP/M/E Contractor Furnished Property, Materials, Equipment

6.2.11 CM Contract Manager

6.2.12 CMR Contractor Manpower Reporting

6.2.13 CONUS Continental United States (excludes Alaska and Hawaii)

6.2.14 COR Contracting Officer Representative

6.2.15 DA Department of the Army

6.2.16 DFAC Dining Facility

6.2.17 DFARS Defense Federal Acquisition Regulation Supplement

6.2.18 DOD Department of Defense

6.2.19 EFT Electronic Funds Transfer

6.2.20 EST Eastern Standard Time

6.2.21 FAR Federal Acquisition Regulation

6.2.22 FD Fire Department

6.2.23 FSC Federal Service Code

6.2.24 FPCON Force Protection Condition

6.2.25 FSM Food Service Manager

6.2.26 FSS Force Support Squadron

6.2.27 GFP/M/E Government Furnished Property, Materials, Equipment

6.2.28 HQDAF Headquarters, Department of Air Force

6.2.29 ID Identification

6.2.30 IG Inspector General

6.2.31 IW Intelligence Wing

6.2.32 JBCC Joint Base Cape Cod

6.2.33 KO Contracting Officer

6.2.34 MMR Massachusetts Military Reservation

6.2.35 MPH Military Public Health

6.2.36 OCI Organizational Conflict of Interest

6.2.37 ODC Other Direct Costs

6.2.38 OSHA Occupational Safety and Health Administration

6.2.39 POC Point of Contact

6.2.40 POP Period of Performance

6.2.41 PRS Performance Requirements Summary

6.2.42 PWS Performance Work Statement

6.2.43 QA Quality Assurance

6.2.44 QAP Quality Assurance Program

6.2.45 QASP Quality Assurance Surveillance Plan

6.2.46 QC Quality Control

6.2.47 QCP Quality Control Program

6.2.48 RSD Regular Schedule Drill

6.2.49 SAM System for Award Management

6.2.50 SIK Subsistence in Kind

6.2.51 TE Technical Exhibit

6.2.52 UIC Unit Identification Code

6.2.53 US United States

6.2.54 USAF United States Air Force

6.2.55 WAWF Wide Area Work Flow

7.0 Applicable Publications. Publications applicable to this PWS are listed below:

Publication (Chapter / Page)

Date of Publication Mandatory or Advisory Website

AFMAN 48-147_IP

Tri Service Food Code

30 April 2014 Mandatory http://armypubs.army.m il/med/DR_pubs/dr_a/p df/tbmed530.pdf

AFI 34-239 Food Service Management Program

17 April 2014 Mandatory http://static.e-publishing.af.mil/produ ction/1/af_a1/publicatio n/afi34-239/afi34- 239.pdf

AFI 34-239, ANG SUP

Food Service Management Program

01 NOV 2006

Certified Current 28

Nov 2012

Mandatory http://static.e-publishing.af.mil/produ ction/1/ang/publication/ afi34- 239_angsup_i/afi34- 239_angsup_i.pdf

AFMAN 34-240

Food Service Program Management

02 MAY 2005

Certified Current 23 Oct

Mandatory http://static.e-publishing.af.mil/produ ction/1/af_a1/publicatio n/afman34- 240/afman34-240.pdf

AFI 48-116

Food Safety Program

22 MAR 2004

Certified Current 19

Mar 2010

Mandatory http://static.e-publishing.af.mil/produ ction/1/af_ja/publication /afi48-116/afi48- 116.pdf

AFI 40-104

Health Promotion Nutrition

17 OCT 2014

Certified Current 18 Jun

Mandatory http://static.e-publishing.af.mil/produ ction/1/af_sg/publicatio n/afi40-104/afi40- 104.pdf http://armypubs.army.mil/med/DR_pubs/dr_a/pdf/tbmed530.pdf http://armypubs.army.mil/med/DR_pubs/dr_a/pdf/tbmed530.pdf http://armypubs.army.mil/med/DR_pubs/dr_a/pdf/tbmed530.pdf http://static.e-publishing.af.mil/production/1/af_a1/publication/afi34-239/afi34-239.pdf http://static.e-publishing.af.mil/production/1/af_a1/publication/afi34-239/afi34-239.pdf http://static.e-publishing.af.mil/production/1/af_a1/publication/afi34-239/afi34-239.pdf http://static.e-publishing.af.mil/production/1/af_a1/publication/afi34-239/afi34-239.pdf http://static.e-publishing.af.mil/production/1/af_a1/publication/afi34-239/afi34-239.pdf http://static.e-publishing.af.mil/production/1/ang/publication/afi34-239_angsup_i/afi34-239_angsup_i.pdf http://static.e-publishing.af.mil/production/1/ang/publication/afi34-239_angsup_i/afi34-239_angsup_i.pdf http://static.e-publishing.af.mil/production/1/ang/publication/afi34-239_angsup_i/afi34-239_angsup_i.pdf http://static.e-publishing.af.mil/production/1/ang/publication/afi34-239_angsup_i/afi34-239_angsup_i.pdf http://static.e-publishing.af.mil/production/1/ang/publication/afi34-239_angsup_i/afi34-239_angsup_i.pdf http://static.e-publishing.af.mil/production/1/ang/publication/afi34-239_angsup_i/afi34-239_angsup_i.pdf http://static.e-publishing.af.mil/production/1/af_a1/publication/afman34-240/afman34-240.pdf http://static.e-publishing.af.mil/production/1/af_a1/publication/afman34-240/afman34-240.pdf http://static.e-publishing.af.mil/production/1/af_a1/publication/afman34-240/afman34-240.pdf http://static.e-publishing.af.mil/production/1/af_a1/publication/afman34-240/afman34-240.pdf http://static.e-publishing.af.mil/production/1/af_a1/publication/afman34-240/afman34-240.pdf http://static.e-publishing.af.mil/production/1/af_ja/publication/afi48-116/afi48-116.pdf http://static.e-publishing.af.mil/production/1/af_ja/publication/afi48-116/afi48-116.pdf http://static.e-publishing.af.mil/production/1/af_ja/publication/afi48-116/afi48-116.pdf http://static.e-publishing.af.mil/production/1/af_ja/publication/afi48-116/afi48-116.pdf http://static.e-publishing.af.mil/production/1/af_ja/publication/afi48-116/afi48-116.pdf http://static.e-publishing.af.mil/production/1/af_sg/publication/afi40-104/afi40-104.pdf http://static.e-publishing.af.mil/production/1/af_sg/publication/afi40-104/afi40-104.pdf http://static.e-publishing.af.mil/production/1/af_sg/publication/afi40-104/afi40-104.pdf http://static.e-publishing.af.mil/production/1/af_sg/publication/afi40-104/afi40-104.pdf http://static.e-publishing.af.mil/production/1/af_sg/publication/afi40-104/afi40-104.pdf

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

PWS

Paragraph Task Performance Standard Acceptable Quality

Levels (AQL) Surveillance Method /

By Whom

5.1.1 Provide all subsistence

and beverages as identified in Annex A, Delivered Meal Menu.

The contractor shall provide all subsistence and beverages as identified in Annex A, Delivered Meal Menu.

No more than three (3) deficiencies found during any compliance inspection to provide all subsistence and beverages as identified in Annex A, Delivered Meal Menu.

COR Inspection during PoP of Delivered Meal by completing a checklist of compliance requirements by COR.

5.2.1 Provide all subsistence

and beverages as identified in Annex B, Catered Cookout Meal Menu.

The contractor shall provide all subsistence and beverages as identified in Annex B, Catered Cookout Meal Menu within the established timeframes.

No more than three (3) deficiencies found during any compliance inspection to provide all subsistence and beverages as identified in Annex B, Catered Cookout Meal Menu.

COR Inspection during PoP of Catered Cookout Meal by completing a checklist of compliance requirements.

5.2.2 For Catered Cookout

Meal, Provide qualified personnel to effectively service a Not to Exceed (NTE) of 850 meals during the specified period of performance.

The contractor shall provide qualified personnel to effectively service a Not to Exceed (NTE) of 850 meals during the specified period of performance within the established timeframes.

No more than three (3) deficiencies found during compliance inspection to provide qualified personnel to effectively service a Not to Exceed (NTE) of 850 meals during the specified period of performance.

COR Inspection during PoP of Catered Cookout Meal by completing a checklist of compliance requirements.

5.2.3 For Catered Cookout

Meal, Provide initial set up and replenishment that consists of:

• Food and beverages as identified in Annex B;

• All tableware and napkins;

• Condiments in individual serving packets or plastic bottles to complement the meal as identified in Annex B.

The contractor shall provide initial setup and replenishment within the established timeframes.

No more than three (3) deficiencies found during compliance inspection to provide initial setup and replenishment within the established timeframes.

COR Inspection during PoP of Catered Cookout Meal by completing a checklist of compliance requirements.

5.2.4 For Catered Cookout

Meal, Provide cleaning of performance location that consist of:

• Waste Management.

Assist the government by complying with the base recycling program.

• Housekeeping Services. Clean and maintain an organized appearance in those areas that immediately affect customer service to include the serving area.

The contractor shall provide cleaning of performance location within the established timeframes.

No more than three (3) deficiencies found during compliance inspection to provide cleaning of performance location within the established timeframes.

COR Inspection during PoP of Catered Cookout Meal by completing a checklist of compliance requirements.

5.3 Provide quality and

serving sizes of food equivalent to commercially available prepared meals in accordance with AFMAN 48-147_IP, Tri- Service Food Code and Air Force Instruction (AFI) 48-116, Food Safety Program as indicated in Annex A, Delivered Meal Menu and Annex B, Catered Cookout Meal Menu

The contractor shall provide quality and serving sizes of food equivalent to commercially available prepared meals in accordance with

AFMAN 48-147_IP,

Tri-Service Food Code and Air Force Instruction (AFI) 48- 116, Food Safety Program as indicated in Annex A and B.

No more than three (3) deficiencies found during compliance inspection to provide quality and serving sizes of food equivalent to commercially available prepared meals.

COR Inspection during entire PoP by completing a checklist of compliance requirements by COR.

5.4 Ensure all contract

employees adhere to and comply with all state and federal mandated sanitation requirements (specifically AFMAN 48-147_IP, Tri-Service Food Code and Air Force Instruction 48- 116, Food Safety Program)

The contractor shall ensure all contract employees adhere to and comply with all state and federal mandated sanitation requirements (specifically AFMAN 48-147_IP, Tri-Service Food Code and Air Force Instruction 48- 116, Food Safety Program).

No more than three (3) deficiencies found during compliance inspection to ensure all contract employees adhere to and comply with all state and federal mandated sanitation requirements.

COR Inspection during entire PoP by completing a checklist of compliance requirements by COR.

5.7.4 Submit invoice

consistent with the format of the contract line items. Contractor shall submit invoice within five (5) calendar days after the completion of each performance period.

The contractor shall submit invoice consistent with the format of the contract line items. Contractor shall submit invoice within five (5) calendar days after the completion of each performance period.

5% failure to submit invoice consistent with the format of the contract line items. Contractor shall submit invoice within five (5) calendar days after the completion of each performance period.

Rejected or Disapproved Invoice & Receiving Report in WAWF by Government Assigned Acceptor.

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency Number of Copies

Medium/Format Submit To

1.4.6.4 Security

Requirements – Base Access

10 days prior to performance start date and when changes to personnel occur

N/A Electronic Submission via email

COR

1.5.8 Anti-Terrorism (AT) Level 1 Awareness Training

No later than 30 calendar days after contract start and no later than 30 calendar days after start of new employee commencing performance

N/A Electronic Submission via email

KO

1.5.9 Special

Qualifications – ServSafe Training

10 days prior to performance start date and when changes to personnel occur

N/A Electronic Submission via email

KO & COR

5.8 Payment

Requirements

Monthly upon completion of performance

N/A Electronic Submission in

WAWF

https://wawf.eb.mil/

5.9 Contractor Manpower

Reporting (CMR)

October of each year upon completion of performance

N/A Electronic Submission https://cmra.army.mil https://wawf.eb.mil/ https://cmra.army.mil/