DOS - Catering - DRAFT.pdf

DESCRIPTION OF SERVICE (DOS)

FOR

CATERING SERVICES

AT

BATTLE CREEK ANGB, MICHIGAN

1. Description of Service:

1.1 The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Catering Services, as defined in this PWS. The Battle Creek Air National Guard Base (BC ANGB) food service operation includes one dining facility that supports meal service for the 110th Wing during Regularly Scheduled Drills (RSDs). Dining facility operations are managed by the Base Services Superintendent (BSS). The Government typically requires one catered boxed lunch meal service per RSD.

1.2 Location: 6930 Mustang Ave, Battle Creek ANGB, MI 49037

1.3 Period of Performance (PoP). Services will be conducted between 1 February 2027 and 31 January 2032.

2.0 General

2.1 Base Access/Security. The award of this contract does not create a right to access any military installation. The contractor shall appoint a single individual to coordinate base access with the Government Point of Contact (POC) for all contractor employees, subcontractor employees, and delivery drivers. Prior to access to this installation the contractor shall coordinate with the POC, no later than 10 business days prior to commencement of work.

2.1.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

2.1.2 The contractor’s employees shall comply with all installation traffic, safety and security regulations. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

All contractor employees shall carry proper identification with them at all times while on Battle Creek ANGB. Return identification upon completion of contract performance to the Pass & ID Office.

2.1.3 Antiterrorism / Operations Security: Access and General Protection/Security Policy and Procedures. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

2.1.4 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.1.5 COMSEC/IT Security. All communications with DoD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractors place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information.

2.1.6 AT Level I Training. Depending on the frequency and duration of installation access, contractor employees may be required to complete AT Level I awareness training. All contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT Level I awareness training within

10 calendar days after contract start date. The contractor will be provided with a AT I Training Pamphlet and sign in sheet for all company staff. Documentation of completion shall be provided to the Contract Administrator and POC.

2.2 Physical Security. The contractor shall ensure all government equipment and materials in their possession are secured.

2.3 Safety/Environmental: The contractor shall comply with all federal and state Occupational Safety and Health Administration (OSHA) requirements and standards, technical orders, regulations, and referenced publications as published in the OSHA 29 CFR

2.4 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with this DOS.

2.4.1 Government remedies. The Contracting Officer will follow the requirements of Federal Acquisition Regulations (FAR) 52.214-4(b), Inspection/Acceptance, for contractor’s failure to correct non-conforming services. In the event that services fail to conform to contract requirements, and cannot be remedied by re-performance, the Government reserves the right to reduce the contract price to reflect the reduced value of the non-conforming services.

2.4.2 The contractor shall ensure that timely and effective corrective action is obtained for all deficiencies identified by the Government.

3.0 Government Property, Material, Equipment and Services (GFP/M/E/S): The Government will not provide GFP/M/E/S to the contractor.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The contractor shall furnish everything required to perform these services as indicated in Section 1 and 5.

4.1 Personal Protection Equipment (PPE). The contractor shall provide all required personal protection equipment IAW Occupational Safety and Health Act (OSHA) standards, other than Government-Furnished items listed in the contract. The contractor shall perform the requirements of this PWS using the Code of Federal Regulations (CFR), and are responsible for compliance with OSHA standards, and the protection of their employees. The contractor shall provide all employees sufficient PPE for performing all tasks and shall ensure employees utilize the PPE at all times.

4.2 Upon request, the contractor shall provide documentation that all employees have received training in food handling.

5.0 Requirements: The contractor shall perform the services listed below:

5.1 The Contractor shall provide all personnel, management, supervision, equipment, tools, transportation, materials, packaging, quality control, and other items and services necessary to provide catered boxed meals in support of Battle Creek Air National Guard Base (BC ANGB).

5.1.2 The Contractor shall prepare, package, transport, and deliver all meals in accordance with all applicable federal, state, and local food safety, sanitation, licensing, and health requirements. The Contractor shall maintain all required licenses, permits, and certifications for the duration of contract performance. Michigan food-service requirements are administered under the Michigan Food Law and Michigan Modified Food Code.

5.1.3 The Contractor shall provide catered boxed meals on the dates and at the locations identified in the solicitation, task order, or Government order. The Government will provide the required meal date, delivery location, meal period, estimated quantity, and meal selections no later than fourteen (14) calendar days before the required delivery date. Meals will be in accordance with the requirements listed below:

• Sandwich/Sub Options- (Tukey, Ham, Vegetarian, Chicken Salad)

• Mayo/Mustard condiment

• 1 Chips

• Fruit

• Cookie

• Beverage (soda, juice, sparkling water)

5.1.4 The Government may revise the final meal count and menu selection up to 10 calendar days before the required delivery date. The final confirmed meal count shall serve as the basis for performance and invoicing.

5.1.5 Each boxed meal shall be individually packaged, securely sealed, clearly identifiable by meal type, and suitable for transport and distribution. The Contractor shall provide disposable utensils, napkins, and all standard meal-related condiments as applicable.

5.1.6 The Contractor shall prevent cross-contamination and maintain food at safe temperatures during preparation, packaging, transportation, delivery, and handoff to the Government. The Contractor shall provide insulated containers or other appropriate temperature-control measures, as necessary.

5.2 Boxed Meal Requirements

5.2.1. Each standard boxed meal shall include one entrée, one individual bag of chips, one fruit item, one cookie, one beverage, and applicable individual condiment packets.

5.2.2. The Contractor shall provide the following entrée options, unless otherwise coordinated with the Government:

• Turkey sandwich or sub

• Ham sandwich or sub

• Vegetarian sandwich or entrée

• Chicken salad sandwich or sub

5.2.3. The Contractor shall provide mayonnaise and mustard in individual packets with applicable meals. The Contractor shall also provide standard individual condiment packets, as appropriate to the menu, such as salt, pepper, sugar, artificial sweetener, coffee creamer, ketchup, mustard, and steak sauce.

5.2.4. Upon Government request, the Contractor shall provide reasonable meal accommodation for documented dietary, religious, vegetarian, vegan, or food-allergy-related requirements. Such meals shall be individually labeled and packaged to distinguish them from standard meals.

5.2.5. The Contractor shall not substitute menu items without prior approval from the BSS or other Government point of contact (POC), except when an equivalent substitution is necessary due to unforeseen supply shortage. The Contractor shall notify the BSS or Government POC as soon as practicable of any proposed substitution.

5.3 Delivery Requirements

5.3.1. The Contractor shall deliver all boxed meals to the Government-designated location at BC ANGB no later than thirty

(30) minutes before and no earlier than one hour before the scheduled meal period. For a meal period beginning at 1100, delivery shall occur no earlier than 1000 and no later than 1030.

5.3.2. The Contractor shall coordinate delivery procedures, installation entry requirements, delivery location, delivery POC, and any access requirements with the Government-designated POC before performance.

5.3.3. The Contractor shall provide a delivery ticket or packing list at the time of delivery. The delivery ticket shall, at a minimum, identify:

• Contract or order number

• Date of delivery

• Delivery location

• Total number of meals delivered

• Quantity by meal type

• Quantity of special dietary meals, if applicable

• Contractor representative’s name and contact information

5.3.4. The Government reserves the right to inspect delivered meals for quantity, condition, packaging integrity, menu compliance, and apparent food-safety concerns at the time of delivery. Meals that are damaged, incomplete, improperly packaged, or otherwise nonconforming will not be accepted.

5.4 Meal Quantities and Meal Period

5.4.1. The approximate number of boxed meals required for each meal period is 175 meals.

5.4.2. The standard lunch meal period is from 1100 to 1230.

5.4.3. Meal periods, delivery times, delivery locations, and meal quantities are subject to change due to training or mission requirements. The Government will provide the Contractor at least twenty-four (24) hours’ notice of changes whenever practicable.

5.4.4. The estimated quantity is not a guarantee of the number of meals to be ordered. The Government will provide the final meal count in accordance with paragraph 5.1.4.

6.0 Applicable Publications: Publications applicable to this DOS are listed below: M=Mandatory A=Advisory

Publication Date of Publication M or A Website

Federal Acquisition Regulation

Date not required Para 1.4.11 ctip

Para 1.4.8M https://www.acquisition.gov/

40 CFR, V27, Part 243, Subpart B

Code of Federal Regulations Current as of 17 February 2021

M Ecfr.gov

AFI 32-7001

Environmental Management

23 Aug 2019 M https://www.e-publishing.af.mil/

AFMAN 32-7002

Environmental Compliance and Pollution Prevention

04 FEB 2020

M https://www.e-publishing.af.mil/

BCANGB Battle Creek Fire Protection Program

A POC will provide http://www.acquisition.gov/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/

TECHNICAL EXHIBIT 1

Performance Requirements Summary

PWS

Section

Task Performance Standard Acceptable Quality Levels

(AQL)

Surveillance Method by

COR

5.2.1– 5.2.5

Meal Preparation, Packaging, and Food Safety

The Contractor shall prepare, package, transport, and deliver boxed meals in accordance with the DOS. Meals shall be individually packaged, properly sealed, identifiable by meal type, and maintained at safe food temperatures through delivery and Government handoff.

99% Visual inspection at delivery; periodic monitoring; review of customer feedback; review of contractor documentation, if required.

5.2.6– 5.2.10

Boxed Meal Contents and Menu Compliance

The Contractor shall provide boxed meals containing the required entrée, chips, fruit, cookie, bottled water, utensils, napkins, and applicable individual condiment packets. Meals shall conform to the Government-approved menu selections. Special dietary meals, when ordered, shall be properly labeled and distinguishable from standard meals.

99%—not more than one nonconforming meal per 175-meal delivery

Periodic meal inspection;

packing-list verification;

customer feedback.

5.3.1– 5.3.2

Timely Delivery and Coordination

The Contractor shall coordinate delivery requirements with the Government POC and deliver all boxed meals to the Government-designated location at BC ANGB no later than thirty (30) minutes before the scheduled meal period.

100% Delivery-time verification by authorized Government representative; delivery receipt.

5.3.4

Correction of Nonconforming Meals

The Contractor shall replace meals that are damaged, incomplete, improperly packaged, incorrectly labeled, missing required items, or otherwise nonconforming at no additional cost to the Government.

100% Visual inspection;

Government POC documentation of deficiencies and replacement actions.

5.4.1– 5.4.4

Meal Quantities and Meal-Period Changes

The Contractor shall provide the final Government-confirmed meal quantity of boxed meals per meal period. The Contractor shall accommodate Government-directed changes to meal period, delivery time, location, or quantity when notice is provided in accordance with the

DOS.

100% for final confirmed meal count; 99% for estimated meal-count variance, if applicable

Comparison of final order, packing list, and delivered quantity; periodic inspection; customer feedback.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of

Copies

Medium/Format Submit To

5.2.2 – Meal Order Confirmation. Confirm receipt of the Government’s meal requirement, including delivery date, delivery location, meal period, estimated quantity, and meal selections..

For each meal requirement; no later than 1 calendar days after receipt of Government order

1 Electronic

BSS or Representative

5.2.3 – Final Meal Count and Menu Confirmation. Acknowledge the Government’s final meal count and menu selections.

For each meal requirement; no later than 2 calendar days before required delivery

1 Electronic BSS or Representative

5.2.9 – Special Meal Confirmation. Confirm the quantity and type of approved dietary, religious, vegetarian, vegan, or food-allergy-related meal accommodations requested by the Government.

As required; with final meal-count confirmation

1 Electronic BSS or Representative

5.3.2 – Delivery Coordination. Confirm delivery location, delivery time, installation-entry procedures, delivery POC, and contractor delivery representative contact information.

For each meal requirement; prior to delivery

1 Electronic BSS or Representative

5.3.3 – Delivery Ticket / Packing List. Provide a delivery ticket or packing list identifying the contract or order number, delivery date, delivery location, total meals delivered, quantity by meal type, quantity of special meals, and contractor representative contact information.

Each delivery; at time of delivery 1 Hard Copy or

Electronic BSS or

Representative

1.4.5.1 Base Access Security List. Provide a list

of personnel requiring installation access to perform contract requirements.

Prior to base access;

update when changes occur

1 Electronic BSS or Representative

1.4.5.3 Antiterrorism (AT) Level I Training.

Provide required AT Level I training documentation for contractor personnel, if applicable.

Prior to base access 1 Hard Copy or Electronic KO

TECHNICAL EXHIBIT 3

Estimated Workload Data

The estimated number of boxed meals required for each meal period is 175 meals.

CY 27 RSD Schedule Est Date of Catering Meal Type

February 4-7 Thursday 4 Feb 2027 Boxed Meal April 15-18 Thursday 15 April 2027 Boxed Meal June 10-13 Thursday 10 June 2027 Boxed Meal August 5-8 Thursday 5 August 2027 Boxed Meal

October TBD Thursday TBD Boxed Meal December TBD Thursday TBD Boxed Meal