Attachment 5 - EOU Sunshade RFI - 26Aug26.pdf

EOU Sunshades

Questions and Answers

26 August 2026

1. Is there a scheduled site visit for this requirement, or may offerors submit a quote based only on the solicitation documents, SOW, and Sunshade Map?

- Site visit will be 14 July 2026

2. Are the dimensions shown on the Sunshade Map intended for bid pricing, or should offerors assume final dimensions will be confirmed by field verification after award?

Base your bid on the provided SOW/maps and existing CCA sunshades. Exact dimensions, footprints, and clearances will be matched to the existing structures. The Government will organize a post-award site survey to take official measurements, which the Contractor must field-verify.

Justification

SOW 2.6, 2.7, 2.8: The contractor field-verifies dimensions and column locations post-award.

3. Can the Government provide the original as-built drawings for the existing sunshade structures?

The Government will provide all available as-built drawings and records for the existing sunshade structures. At this time, the Government cannot guarantee the completeness or availability of all original as-built documents; however, the Government will review its archives and furnish any existing drawings, files, or reference materials that can be located.

Justification

SOW 2.1: Explicitly states the Government will provide these records for reference.

4. What are the exact dimensions, height, and aircraft clearance requirements for each new aircraft bay?

The dimensions are: each sunshade will be 80 ft long by 115 ft wide. Height 28ft. This allows the required wing clearances and height clearances for multiple aircraft

5. What aircraft type or clearance envelope should the structures support for the CCA aircraft?

The dimensions are: 80 ft long by 115 ft wide. Height 28ft. This allows the required wing clearances and height clearances for multiple aircraft

6. Are the existing shade structures bolted, welded, or embedded into the apron/foundation?

The existing shade structures are bolted to the apron foundation using structural anchor bolts.The relocation of the four (4) existing structures will require unbolting them from their current anchor bolt arrays. New anchor bolt assemblies must be designed and installed at the new locations.

Justification

SOW Section 2.9 (Contractor Design Requirements): Specifically directs the Contractor’s surveyor to "verify that each column’s proposed anchor bolt location maintains a minimum separation edge distance of 16 inches from existing concrete apron construction joints or expansion joints." This confirms the structural design relies on surface-mounted, bolted base plates rather than direct concrete embedding.

7. Are existing foundations and anchor bolts reusable, or should offerors assume new footings and anchors will be required?

Assume new anchors are required for all structures. Existing anchor bolts at the old locations cannot be reused. For the foundations (concrete apron slab), the contractor must core-drill the new locations post-award to determine if the existing apron can support the loads or if new concrete footings must be excavated.

Justification

SOW Section 2.11: Explicitly states the Contractor must field-core the concrete apron to check slab thickness. If the slab is inadequate and a column requires a new footing, the Contractor shall supply an updated proposal for evaluation.

8. Is the contractor responsible for geotechnical testing, concrete core sampling, and underground utility locating?

Yes. The Contractor is strictly responsible for performing concrete core sampling, land surveying, and coordinating all underground utility locates (via the base dig permit/AF Form 103 process) before drilling or excavating.

Justification

SOW Sections 2.9 & 2.11: Mandates that the Contractor provides field surveying, and "shall field core the existing concrete apron slab at each shade structure’s proposed location."

9. Are there known underground utilities, fuel lines, electrical lines, drainage, or restricted dig areas under the ramp?

Yes, active underground electrical lines are present. An electrical manhole containing cables and wiring is located in close proximity to the proposed sunshade construction site.

The Contractor must process an AF Form 103 (Dig Permit) to identify and mark all utility lines before any coring begins.

10. Is the contractor responsible for all engineering/design work, stamped structural calculations, and FAA Form 7460-1 submission support, or will the Government provide any design documents beyond the SOW and Sunshade Map?

Yes. This is a 100% Design-Build project. The Contractor is fully responsible for all design phases (35/65/95/100%), stamped structural calculations, and submitting the FAA Form 7460-1 package. The Government provides existing as-builts for reference only.

Justification

SOW Sections 2.1, 2.12, 2.14, & 2.16: Establishes the Contractor's complete design, engineering, stamping, and FAA notification responsibilities.

11. Will crane/lift access be allowed on the airfield apron, and are there weight/load limits for equipment?

Any equipment is allowed on the flightline without any weight/load limits for equipment.

12. Can fabrication occur offsite with onsite installation, or is any onsite fabrication required at Creech AFB?

Yes, offsite fabrication is highly encouraged. Structural member connections, gusset plates, and welds should be shop-fabricated to minimize the need for specialized, third-party field weld inspections at the airfield.

Justification

SOW Section 3.7: Directs that "All structural member connections... shall be shop fabricated when possible to save time and eliminate the IBC requirement for special field weld inspections."

13. What are the allowed work hours on the flightline?

0700-1700. An escort will be coordinated by the EOU.

14. Should offerors price potential downtime due to airfield operations, or will schedule relief be granted for Government-directed work stoppages?

Schedule relief be granted for Government-directed work stoppages.

15. Are escorts required for contractor personnel on the airfield, and if so, will escorts be provided by the Government or must the contractor provide cleared/approved escorts?

An escort will be coordinated by the EOU.

16. Is badging or background screening required for all contractor personnel before mobilization?

Yes, there will be an Entry Authorization List that will need to be completed with background checks before personnel can enter the installation.

17. Are there Buy American, Berry Amendment, domestic steel, or other material-origin requirements applicable to this project?

Yes, the Buy American act will apply to this requirement.

18. For the photovoltaic/solar paneling and 12-hour battery backup, are there minimum equipment specifications, approved manufacturers, or performance standards beyond what is listed in the SOW?

The only solar function needed is for backup power for the red collision light. There is not an approved manufacturers but must comply with the Buy American clause.

19. Who is responsible for connecting the new electrical/service panels to the base power source?

Valley Electric Association (VEA) owns and maintains the primary electrical infrastructure at Creech AFB, including the primary-side transformer and incoming high-voltage service.

Before any electrical design or installation work begins, the contractor must coordinate directly with VEA to confirm the available primary voltage, fault current, and total loading capacity. This coordination is required to properly size the transformer to support both the new electrical load of the four new sunshades and the existing relocated sunshade loads.

Once VEA provides the primary-side requirements and confirms the transformer sizing, the contractor is responsible for all work on the secondary side of the transformer, including installation and connection of the transformer secondary conductors, main disconnect, service panels, branch circuits, grounding, conduit, wiring, lighting circuits, obstruction light circuits, and full testing and commissioning.

20. For the relocation of the four existing sunshades and demolition of the fifth sunshade, is the contractor responsible for disposal of removed materials, or will the Government retain any materials?

The Contractor is responsible for the disposal of all demolished materials. The Government will not retain any parts or debris from the demolished 5th sunshade structure. All waste must be legally disposed of off-base.

Justification

SOW Section 19.2 & General Construction Standards: Directs the contractor to remove all construction/demolition debris immediately from the airfield environment.

21. Are progress payments or milestone payments allowed for design, material procurement, fabrication, installation, and final acceptance?

Yes, progress payments will be allowed for this requirement.

22. Will the Government consider a phased payment schedule tied to approved design, material procurement/fabrication, installation, and final acceptance?

Yes, progress payments will be allowed for this requirement.

23. Are any bonding requirements applicable to this project, including bid bond, performance bond, or payment bond?

There are no bonding requirements for this project.

24. Are offerors required to submit a technical proposal/approach with the quote, or only the signed solicitation documents, CAGE, SAM registration, and line-item pricing?

Please see the COMBO Adendum 52.212-2 Evaluation for what is required from a technical aspect.

25. Are there any incumbent contractors, prior as-built packages, or prior maintenance records for the existing sunshade structures that may be shared with offerors?

No, there are no records for the current sunshades on the flightline and no incumbent contractors.

26. Question 1- Per Attachment 2- Section A:- 1. Scope. It states …Also, the relocation of the four (4) existing structures and demolition of the 5th sunshade. Is the cost for the relocation of the four (4) existing structures and demolition of the 5th sunshade to be included in item 1.1.1 or a new item needs to be created (i.e.: 1.1.5) for this cost?

A proposal breaking down every priced line item is required per the COMBO. It is up to the contractor to submit a proposal based off the technical evaluation in the COMBO.

27. Question 2- In regards to Attachment 2- Section A - 1.1.2 Column concrete footings, per footing, as needed. Since the conditions of the concrete slab are currently unknown to contractors; is the Government requiring contractors to include an estimated cost per footing or leave this item as $0.00?

Contractor to include cost per footing.

28. Period of Performance and Approval Timelines

Please confirm whether the 210-day Period of Performance includes TACW approval time, FAA Form 7460-1 approval time, and any airfield-related delays outside contractor control.

Schedule relief be granted for Government-directed work stoppages and TACW-related delays.

29. Solar / Photovoltaic Array Requirements

Please clarify whether the solar/PVA system is intended as primary power, backup power, or future-proofing only. Additionally, please confirm whether panels are required on all four new sunshades, and if a full operational solar system is required versus structural capacity only.

The only solar function needed is for backup power for the red collision light.

30. Relocation of Existing Sunshades

Please clarify the expected relocation method and whether new footings, structural repairs, or electrical upgrades are required for the four existing sunshades being rotated perpendicular to their current orientation.

The contractor will need to follow the Statement of Work and come up with a plan to move the existing sunshades. New electrical upgrades and structural repairs and footings will need to be quoted by the contractor.

31. Concrete Footing Requirements

Given the FFP structure, please confirm whether footing work should be priced as base scope, optional line items, or a post-award modification based on core sampling results.

Footing work should be quoted with the base scope.

32. LED Lighting Specifications

The SOW references an LED manufacturer’s catalog cut, but none was provided. Please confirm whether the Government will supply the cut sheet or if contractor-proposed fixtures meeting UFC/NEC requirements are acceptable.

Contractor-proposed fixtures meeting UFC/NEC requirements are acceptable.

33. TACW (Temporary Airfield Construction Waiver)

Please clarify whether TACW approval occurs before or after issuance of NTP, whether TACW approval time counts against the 210-day PoP, and whether the Government assumes responsibility for TACW-related delays.

Schedule relief be granted for Government-directed work stoppages and TACW-related delays.

34. Sunshade Layout Dimensions

The solicitation package does not include dimensional drawings, bay dimensions, column spacing, structure footprint, or required separation distances for the new sunshades. Please confirm whether the Government will provide dimensional requirements before proposal submission, or if the contractor must develop these dimensions independently based on airfield coordination and site survey after award.

The dimensions are: each sunshade will be 80 ft long by 115 ft wide. Height 28ft. This allows the required wing clearances and height clearances for multiple aircraft

35. Consolidation of Design Review Cycles

Because this procurement is for commercially manufactured shade structures, the traditional 35/65/95/100 design cycle is not applicable. The only meaningful checkpoints are:

• 65% – Configuration review, aircraft/drone envelope verification, and compliance confirmation

• 100% – Final IFC package with manufacturer PE stamps

This consolidation reduces administrative burden and aligns the review process with a product-based procurement rather than iterative design-build development.

• The proposed design schedule seems unorthodox from the EOU standpoint for metal-roofed structures, as (to us) there seems to be more engineering and review required. The design required will remain traditional 35/65/95/100 design cycle.

36. Clarification of Dimensional Requirements (Aircraft/Drone Envelope)

While RFI responses provide overall structure dimensions (80' × 115' × 28'), final configuration depends on the aircraft/drone operational envelope, not contractor-developed dimensions. To ensure proper clearance and safe ground handling, we request confirmation of:

• Maximum aircraft/drone height

• Maximum wingspan

• Required clearance envelope for towing and positioning

• Minimum 30' clear width between interior truss chords (assumed for safe maneuvering and wingtip clearance)

Confirmation of the controlling envelope will eliminate redundant field verification and prevent speculative dimension development.

• Aircraft dimensions were previously provided, and well as the structure dimensions (which were government developed, not contractor developed). Aircraft are towed or taxied straight in and out, on the taxi lines marked on the already-provided design layout. This layout already provides for wingtip and equipment clearance. As far as the minimum 30' clear width between interior truss chords, we assume this question is geared towards the support running between each parking area (dividing the overall 230’-ish structure into the 115’ halves). Personnel will not be driving between these areas through the center support area but might reposition themselves or larger equipment through these openings if they are present. If the contractor is instead referring to the width of the roof truss, we might need a diagram to understand if they’re referring to the 80’ length or the 115’ length.

37. Consolidation of Material Submittals (AF66 and AF3000)

We request acceptance of a single consolidated material submittal package incorporating all AF66 and AF3000 elements. This reduces duplicative documentation and simplifies Government review.

• This is acceptable.

38. LED Lighting Cut Sheets and Fixture Approval

RFI #32 confirms no Government cut sheets were provided. We request acceptance of contractor-proposed LED fixtures meeting UFC/NEC requirements without additional catalog cut submittals unless deviations occur.

• The EOU accepts contractor proposed LED fixtures.

39. Solar/PVA Requirement Clarification

RFI #18 and #29 confirm the solar system is required only for obstruction light backup power.

We request removal or clarification of language implying broader solar/PVA requirements for the shade structures.

• Solar/PVA requirements beyond those already accounted for in RFIs 18 and 29 are not required.

40. Early Release of As-Built Drawings and Existing Shelter Geometry

To reduce design uncertainty and accelerate pre-award evaluation, we respectfully request:

• Early release of all available as-built drawings

• Provision of 3-view drawings (plan, elevation, section) of the existing shelters currently in use at Creech AFB

• Clarification whether the Government intends the new shelters to be exact duplicates of the existing structures or equivalent structures meeting the same functional, dimensional, and operational requirements

This information will ensure accurate configuration and prevent unnecessary redesign cycles.

• The EOU has no access to the as-built drawings, or the 3-view drawings of the current sunshades. As far as whether the Government intends the new shelters to be exact duplicates of the existing structures or equivalent structures meeting the same functional, dimensional, and operational requirements, the answer is neither. The EOU’s requirement is for new, metal-roofed shelters in the dimensions provided. Exact duplicates (or equivalents) would imply that the EOU will accept fabric roofed shelters, which require additional care, maintenance, and repair actions, each of which will result in the shelter being unable to use while those actions are conducted. The environmental factors of Creech AFB (sunlight, extreme heat, high winds) compound the issue, and the EOU’s mission cannot allow for significant down time on the sunshades.

41. Confirmation of Excusable Delays for TACW and FAA Approvals

RFI #28 and #33 confirm schedule relief for TACW and FAA-related delays. We request explicit inclusion of this language in the award documentation to ensure alignment with the 210-day Period of Performance.

• This verbiage can be provided in award documentation.