30 CES Asbestos Abatement of Bldg. 1740 Floor Tiles RFI (QA)20241122.docx

DEPARTMENT OF THE AIR FORCE UNITED STATES SPACE FORCE SPACE LAUNCH DELTA 30

22 November 2024

MEMORANDUM FOR INTERESTED CONTRACTORS

FROM: 30 CONS/PKB

1515 Iceland Ave., Bldg. 8500, RM 150 Vandenberg SFB, CA 93437-6011 SUBJECT: Request-for-Information (RFI), 30 CES Asbestos Abatement of Bldg. 1740 Floor Tiles RFI Questions and Answers

The following is provided in response to an e-mail from a contractor’s RFI (Request for Information, dated 21 November 2024.

1. Will you please provide a copy of the full asbestos survey completed by Insight Environmental for review?

Please see attached document entitled “Appendix 4 – Insight Environmental B-1740 Asbestos Contamination LIMITED SURVEY, 05 Sep 2024.pdf”.

1. Will you please provide a copy of the contents contamination assessment completed by Insight Environmental?

Please see attached document entitled “Appendix 2 – Insight_Environmental_B1740_Asbestos_Contamination_Assessment”

1. If not to either of the above:

2. Are items other than the floor tiles in the dumpster that were removed prior considered contaminated and needing to be handled as asbestos debris?

Items in dumpster are considered contaminated, unless they can be decontaminated/cleaned and disposed of as regular construction debris. See 11/21/24 revised CLIN 0002.

Are items inside the kitchen and dining area contaminated and needing to be handled as asbestos debris?

Items in kitchen and dining area are considered contaminated unless can be decontaminated/cleaned. See 11/21/24 revised contract verbiage, specifically CLIN 0002.

2. Are the acoustic ceiling tiles considered contaminated and needing to be handled as asbestos debris?

Yes, refer to the 11/21/24 revised contract verbiage, specifically CLIN 0002.

1. Specific Tasks 2.1.2 states: “Black mastic adhesive will be removed by manual scraping using hand tools along with a nonhazardous mastic remover and then re-cleaned with an environmentally friendly product specifically formulated for residue removal. The Vendor shall then encapsulate the abated and scraped kitchen floor area to prepare it for new flooring.”

3. Can we substitute the more standard practice of removal of any residual mastic with environmentally friendly mastic remover and a buffer with all residues removed pursuant to asbestos abatement standards?

Environmental Compliance is okay with wet mastic removal solution and low-speed buffer, if the procedures followed are in compliance with all federal , state, and local regulatory requirements, e.g. CalOSHA, DOSH, SBCAPCD NESHAP.

3. Is there a specific encapsulant requested per your environmental services team and/or the new flooring installation? No specific encapsulant is requested.

1. Specific Tasks 2.1.3 requires “The Vendor shall provide a third-party state and OSHA-certified technician to conduct asbestos industrial hygiene and air sampling requirements as well as conduct area air monitoring and air clearance sampling upon completion of the abatement.”

4. Is this meant to state that monitoring is required during the abatement, or just for post-abatement clearance testing? Follow regulatory requirements per class of work for personal monitoring, perimeter, and final clearance air monitoring.

4. Are we selecting and paying the testing company included in our bid? This is typically seen as a potential for conflict of interest.

The Contractor will pay for the third-party testing. See SOW Para 2.1.3 {CLIN 0003), pg. 6 of 14.

1. Are we bidding directly to your office or to any of the third-party contractors who solicited bids from us?

Please refer to the instructions on the combined synopsis solicitation.

1. Please provide all necessary information for the site visit (exact address, meetup instructions etc) as well as a copy of the asbestos survey at your earliest convenience

Bldg. 1740, Fire Station 41, Airfield Road, Vandenberg SFB, CA 93437-6011; [CEIEC]: Please see attached document entitled “Appendix 2 – Insight_Environmental_B1740_Asbestos_Contamination_Assessment”

1. The items to be disposed of are the ice machine tv sound system and items in the trash bin also what is the time schedule for the work the shift days is it Monday-Friday Standard Weekends or Holidays. Same response as to # 3. b.; Yes, refer to the 11/21/24 revised contract verbiage, specifically CLIN 0002. Only the ice machine, the sound system for the TV, (but not the TV) and the trash need to be disposed of. As far as work schedule, the contractor may work Mon. through Friday, starting at 7:30am and ending each day at 4:30pm. Weekend work will be permitted as long as the contractor ensures coordination and receives approval from the CEF facility manager in Bldg. 1740.

1. Are we to use the company that did the asbestos reports the ladies had at the job walk from insite environmental for the asbestos clearances. There is no requirement as to which third-party CAC is used, so long as they meet all regulatory requirements, e.g. a Certified Asbestos Consultant is required by California.

1. I would like to request a copy of the environmental report that the two ladies reviewed during the site visit. Please see attached document entitled “Appendix 2 – Insight_Environmental_B1740_Asbestos_Contamination_Assessment”

Additionally, I wanted to clarify that all items in the contaminated area, including the ice machine, need to be disposed of, correct? See CEIEC responses as to #s 1, 2, and 3. b.; [CEI]: Yes, refer to the 11/21/24 revised contract verbiage, specifically CLIN 0002.

1. The RFP bid package makes reference to: SF1449 RFQ (Supplies or Services and Prices/Cost section). The SF1449 Form is not included with the RFQ package. However, a pricing form with the Line item descriptions is included. Are we to submit only the pricing form? Or, will an actual SF1449 form need to be submitted? Contractors are required to provide their pricing on the pricing sheet, Attachment 2 - Pricing Schedule Revision 01 20241122

1. The floor plan drawing furnished with the RFP bid package indicates work involving new phone lines, computers, FAP, and a server connection. Please confirm that this work is N.I.C. and not to be included with our proposal. It appears that was a drawing from another project. The work area for this work was highlighted in yellow. Bidders had the opportunity to view and assess the work area during the site walk on 11/20.

1. Please provide a copy of the Asbestos Survey report previously performed by Insight Environmental. Same response as to #1.

1. Please confirm that the contractor is to perform Asbestos Abatement and ACM Decontamination. Yes, that is correct.

1. Materials and equipment located inside the contaminated area can not be saved. Is the contractor to deem as ACM to include: (1) Drop-ceiling tiles, (2) Ice machine, (3) cooking equipment and (4) entertainment equipment? In an abundance of caution, if the items/materials cannot be thoroughly decontaminated with HEPA Vac and wet wiping, they are to be disposed of along with asbestos waste. Refer to the 11/21/24 revised contract verbiage, specifically CLIN 0002.

1. Does the contractor need to use the same vendor that performs the Asbestos survey / 3rd Party Asbestos Consultant CAC for post abatement ?

There is no requirement to use any one specific company. The requirements are the regulatory requirements for qualifications, e.g. a Certified Asbestos Consultant is required by California.

1. Will escorts be required to be on site when the asbestos abatement is performed? If so, who is responsible for providing and paying for the escort services? No escorts will be required for this project. CEF Fire personnel will be on site. Facility Manager for Bldg. 1740 may be reached at ext. (805) 606-5449.

1. Please advise as to who will approve the Asbestos abatement Plan and ENF-28 before work begins.

The Toxics Program Manager, Corinne Holloway, corinne.holloway.1@spaceforce.mil .

1. Will the contractor be required to run a work clearance form 103? The FM 103 is not required for this abatement project inside Bldg. 1740.

1. is the total area to be removed only 2 areas? Kitchen and dining room? and the 30ryd Container? The kitchen and dining area, and the dumpster. Bidders had the opportunity to view and assess the work area during the 11/20/2024 site walk.

1. are these two areas two separate rooms? Bidders had the opportunity to view and assess the work area during the site walk conducted on 11/20/2024.

1. will all furniture and belongings be removed prior to our arrival? No.

1. HVAC will need to be turned off and locked out not to re-engage during the abatement Yes, HVAC will need to be turned off during abatement and until clearance results are good. [CEF]: Facility Manager will turn off and locked out the HVAC system in Bldg. 1740.

1. Do you have or can you provide photos of the two rooms and the 30yrd dumpster? See photos enclosed within the attached document entitled “Appendix 2 – Insight_Environmental_B1740_Asbestos_Contamination_Assess.”

1. do you have the asbestos survey you can provide? Please see attached document entitled “Appendix 4 – Insight Environmental B-1740 Asbestos Contamination LIMITED SURVEY, 05 Sep 2024.pdf”

1. will be building be occupied before, during or immediately after the abatement? Yes

1. We are interested in potentially responding to this. Would we be able to bid if our business is not under NAICS 562910 (Remediation Services)? (We would be using a subcontractor.)

No, the only acceptable NAICS used for the requirement will be 562910.

1. The SOW section 1.0 states "Total HEPA cleanup area for this task is approximately 760 square feet" while the floor plan shows both a kitchen and dining room area. Can you confirm: a. The exact square footage breakdown between the kitchen and dining room areas? b. If any asbestos-containing materials are present in adjacent spaces that could be impacted during abatement? Bidders had the opportunity to view and measure the subject work area during the site walk on 11/20.

1. Regarding the "disposed ceramic tiles inside the 30 cubic yard rolloff dumpster" mentioned in SOW section 1.0:

a. What is the approximate quantity of tiles already in the dumpster? Bidders had the opportunity to assess the amount of tiles in the dumpster during the site walk on 11/20/2024.

b. Has any testing been performed to confirm these tiles contain asbestos? [CEIEC]: These tiles are of the same homogenous set of tiles and mastic sampled in the attached 9/5/24 Survey (entitled “Appendix 4 – Insight Environmental B-1740 Asbestos Contamination LIMITED SURVEY, 05 Sep 2024.pdf”).

c. Will the contractor be responsible for the dumpster rental/removal or will the government provide/remove the dumpster? The Contractor will coordinate with Zero Waste Solutions, who is the owner of the roll off/dumpster for disposal/removal. ZWS on-site program manager can be reached at cell ext. (805) 441-2407. The Government will only pay for the disposal of any clean, uncontaminated commercial waste, but not waste that has been tested and found to contain ACM.

1. Can you provide a copy of the referenced "Insight Environmental Asbestos Contamination Assessment & Testing Report, 13 Sep 2024" mentioned in SOW Table of Contents? Please see attached document entitled “Appendix 2 – Insight_Environmental_B1740_Asbestos_Contamination_Assessment”.

1. The SOW states a 60-day period of performance while the Pricing Schedule indicates 90 days. Please clarify the correct period of performance. [Period of Performance (PoP) will be a 60 days after contract award. See SOW para 1.2.

1. Will the facility be fully vacated during abatement activities or will contractor operations need to be coordinated around occupied spaces? The building is occupied 24/7. Fire Station 41, Bldg. 1740 is staffed 24 hours, 7 days a week, 356 days a year.

1. Regarding the site visit scheduled for November 20th:

a. We request approval for our subcontractors (third-party industrial hygienist and waste disposal company) to attend along with our representatives, understanding the two-person per firm limitation. Would this be acceptable? Yes, however, IAW combined synopsis solicitation, all names requiring access were required to be submitted to the POCS of 30 CONS by no later than 11:00 AM (PDT) Monday 18 November 2024.

b. If approved, can we submit their information by November 18th? IAW combined synopsis solicitation, all names requiring access were required to be submitted to the POCS of 30 CONS by no later than 11:00 AM (PDT) Monday 18 November 2024.

Will you consider a Sole-Source 8(a) Set-Aside for this contract?

No, the requirement was advertised as 100% set aside for small business and the Government will not change to a Sole-Source (a) Set-Aside contract.

Chris Hummel GS-1 image1.png