PWS for Follow On for the X-Ray Film Processors (P-21-015)Final-Revised Dated 5 May 2021.pdf

Performance Work Statement (PWS) For

PM/RM of the X-Ray Film Processor

Prepared by OC-ALC/OBCA 5 May 2021

Section One

1.0 Description of Services

76 PMXG requires Preventative Maintenance, (PM) and Remedial Maintenance, (RM) services for the newly acquired Fuji-Colenta Film Processor.

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation and inspection manuals that are necessary to perform the PM/RM at the Oklahoma City–Air Logistics Complex (OC-ALC). The equipment is listed in the Appendix A.

1.1.1 The Contractor shall be responsible for insuring that all services, parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.2 Requested Services: Quarterly PM and RM services are required.

1.3 Preventive Maintenance (PM): The objective of the PM is to protect the equipment capability and investment by performing the following: remove causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs. The Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform four (4) PM’s per year on each item listed in Appendix A. The Contractor shall provide a copy of the PM schedule to the Government Point of Contact (COR) within ten (10) business days after contract award. The Contractor shall notify the COR seven (7) business days prior to each scheduled PM visit.

1.4 Remedial Maintenance (RM): RM is defined as unscheduled work requirements which are not otherwise defined in this PWS. RM includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction.

1.5 Malfunction and Notification Process: When there is an equipment or system malfunction, the COR will contact the Contractor by telephone, e-mail, or fax and provide the below information. If the COR notifies the Contractor via telephone, the COR will provide a written copy of the request by e-mail or fax.

• the equipment identification number (ID#)

• a brief description of the malfunction

• location of the malfunctioning equipment

• name and telephone number of the Point of Contact (POC)

1.5.1 After being notified about the system malfunction, the technician shall arrive on site at the location of the malfunctioning equipment within five (5) business days.

1.6 Equipment Evaluations: The Contractor shall provide a written Estimate Repair Report to the COR by fax or e-mail no later than (NLT) one (1) business day after completing the inspection. At a minimum, the information cited on the Estimate Repair Report shall include the following:

• the equipment ID#

• date of the evaluation

• description of findings and recommendations

• required parts and part numbers (P/N)

• cost of the parts

• the number of parts needed

• estimated labor hours required to complete the repair

1.6.1 Any recommendations cited shall consider the following:

• the priority of the requested service

• available sources for obtaining the new parts

• the availability of the new parts

• shipping and delivery schedules for the parts

• other factors which may be peculiar to the specific repair requirement

1.7 Authorizations for Repair Actions: Only the Contracting Officer (CO) can authorize repair actions. The COR will coordinate any repair actions with the Government Subject Matter Expert, (SME) and the CO in order to obtain the approval to proceed. The Contractor shall ensure that all repair actions have the documented CO approval, in writing, before initiating any repairs or ordering parts. The Contractor shall demonstrate to the Government SME that the repairs have been completed.

1.7.1 Once the authorization for the repair actions has been received from the CO, the Contractor shall order any required parts within two (2) business days and notify the COR, in writing, about the estimated arrival date for the parts. After the parts have been received, the Contractor shall perform the repairs within five (5) business days. The COR will verify with the Contractor that the parts have been received, to ensure that the repair is performed in a timely manner.

1.8 Parts and Materials: The Contractor shall provide and use only new parts and materials in performance of this PWS, unless otherwise authorized by the CO. Long lead items greater than five (5) business days must be identified and provide sufficient documentation supporting the delay.

1.9 Service Report: Immediately after the maintenance support services have been completed and before leaving the OC-ALC, the Contractor shall provide a written Service Report to the Government SME. When necessary the Government SME will forward the Service Report to the COR within two (2) business days of receipt. The Contractor shall provide the COR with a copy of the final Service Report, by fax or e-mail, within five (5) business days. At a minimum, the final Service Report shall contain the following information:

• name of the company

• requested service date

• contract number

• equipment ID number

• description of services provided

• additional services recommended (if any)

• printed name and legible signature of the technician who performed the services (electronic signatures are acceptable)

• printed name and signature of the on-site Government SME or COR (electronic signatures are acceptable)

• start and completion dates

• complete breakdown of the labor cost (hours and rate)

• materials and parts used

• details of any other charges

• printed name and signature stating only new parts and materials were used (electronic signatures are acceptable)

• written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order. (electronic signatures are acceptable)

1.10 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

1.11 Corrective Action Report (CAR)/Complaint Contractor Response Time: The Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.12 Continuation of Essential Department of Defense (DoD) Contractor Services During Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.13 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours: Monday through Friday, 0700 to 1500. If work hours are required outside of the hours stated, the Contractor shall contact the COR for approval from the CO. After receiving approval from the CO, the Government (SME) or COR must be present with the Contractor.

1.13.1 These dates and hours exclude Federal Holidays, Base closures due to inclement weather, and furlough days, as applicable.

1.14 Special Qualifications: The Contractor shall provide personnel with the following special qualifications at the time of quote:

• The Certificate of Training from the equipment manufacturer shall be provided when submitting the quote.

1.15 Contractor Personnel: The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and COR, in writing, within ten (10) business days after the contract award date. The Contractor shall provide telephone numbers and e-mail addresses where the CM and alternates may be contacted at any time. The CM or alternates shall have full authority to act for the Contractor on all matters relating to the operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The CM or alternates shall be available to meet on the installation with Government personnel that have been designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.15.1 The Contractor and Contractor’s personnel shall be required to identify themselves as Contractor’s personnel by introducing themselves or by being introduced as the Contractor’s personnel. The Contractor’s personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker AFB. The Contractor and the Contractor’s personnel shall identify themselves as the Contractor’s employees in telephone conversations and in formal and informal written correspondence.

1.16 Listing of Contractor Employees: The Contractor shall provide the COR with an initial listing of names and position titles for the employees who will come to Tinker Air Force Base.

This list shall be provided within five (5) business days after the contract award date. Within ten (10) business days, the Contractor shall also provide the COR with an updated listing of personnel, when employees affecting the work of this contract change status or positions.

1.16.1 The Contractor shall not employ persons on this contract, if such employee is identified to the Contractor as being a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government, if the employment of that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on the particular condition, occasion, and place or job assignment shall be required to wear professional and suitable attire. All of the Contractor’s personnel shall conduct themselves in a professional and courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of the Contractor’s personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor. However, the Contractor shall comply with all of the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.17 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health.

The Contractor shall comply with any laws, instructions or regulations that change during the term of this contract.

1.17.1 Contractors shall be compliant with the Tinker Air Force Base (TAFB) Supplement to Air Force Instruction (AFI) 32-7086, “Hazardous Materials Management”, Tinker AFB procedures per Tinker Air Force Base Hazardous Waste Management Plan (TAFB HWMP), and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC) Sup to AFI 32-7086, “Hazardous Material Management” and OC-ALCI 32-101 “Air Quality Record Keeping Procedure”. The Publications are available digitally for downloading or ordering on the e-Publishing website at www.e- publishing.af.mil.

1.18 Hazardous Material (HAZMAT): If no HAZMAT will be brought on Base or used in performance on this contract, the Contractor shall certify that “No HAZMAT will be brought on Base” or “No HAZMAT Usage” by official correspondence. This Certification shall be provided to the COR within ten (10) days after award. After the COR has received the Certification, the requirements of this section no longer apply. Appropriate penalties for the Contractor, or administrative and disciplinary action for the later shall be assessed, if found in violation of the above Certification.

1.18.1 The Contractor shall not store chemicals or hazardous material (HAZMAT) on Tinker AFB. The Contractor shall be compliant with HAZMAT management procedures per Oklahoma City Air Logistics Complex (OC-ALC) Supplement to AFI 32-7086, “Hazardous Materials Management”. The Contractor shall maintain a log of all HAZMAT that is used on Base. This usage log shall be provided to the COR monthly, on the last business day of each month, or when the required work is completed. The COR will forward the records to the Unit Environmental Coordinator (UEC) no later than the fourth (4th) day of the following month or the first (1st) subsequent business day.

1.19 Safety Data Sheet (SDS) and Labeling: After the COR receives the “No HAZMAT Usage” Certification, the requirements of this section no longer apply.

1.19.1 The Contractor shall not transport, ship or use any chemicals, materials or substances in the performance of this PWS on Tinker AFB until written approval has been provided by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). The Contractor shall submit all Safety Data Sheets, (SDSs), and a completed OC-ALC Form 152, SDS Information Sheet to the COR, ten (10) calendar days after the contract award date. The Contractor shall receive approval from the COR prior to shipping any chemicals, materials or substances to Tinker AFB. A copy of the manufacturer’s SDS shall accompany the shipment.

The Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA), Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR) Part 1910.1200. The Contractor shall ensure that before shipping to Tinker AFB, IAW OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200 (2012), the containers of hazardous chemicals are labeled with the following information:

http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ product identifier, signal word, hazard statement(s), precautionary statement(s) pictogram(s), name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The COR will forward all SDS submittals to 72 ABW/CEIE for approval.

A current manufacturer SDS shall be submitted to the COR, if the Contractor changes manufacturer or vendor for any chemicals that were previously approved. The Contractor shall maintain copies of the manufacturers SDSs for all chemicals and the SDSs shall be readily accessible at all times from the Contractor’s personnel, as well as the Government’s employees.

1.20 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the Contractor shall certify “NO Hazardous Waste Generation” by official correspondence. This Certification shall be provided to the COR within ten (10) days after award. After the COR receives the “No Hazardous Waste Generation” Certification, the requirements of this section no longer apply.

Appropriate penalties for the Contractor, or administrative and disciplinary action for the later shall be assessed, if found in violation of the above Certification.

1.20.1 The Contractor shall dispose of contaminated solid wastes, spent or processed chemical solutions, used rags and hazardous waste in the Government furnished waste containers that are located in the shop, or area where the work is being performed. The Contractor shall notify the COR if the required waste containers are not available on site.

1.21. Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Waste Water Discharge Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). Notice of intent documentation shall be provided to the COR within ten (10) days after award. The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer until an approval has been issued by 72 ABW/CEIE. The Contractor shall maintain records of the written approval that was issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.22 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure waste water discharges, that may contain pollutants resulting from any contracted service, go to a State or Federal permitted treatment facility, such as a municipal Publicly Owned Treatment Works (POTW).

The Contractor shall provide the COR with official correspondence from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

The official correspondence shall be provided ten (10) calendar days after contract award date.

1.23 Spills: If any spill occurs that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident.

When possible, the Contractor shall use a Base telephone to receive help from Tinker AFB 911.

If using a cell phone, the Contractor shall request Tinker AFB 911. The Contractor shall immediately report all environmental violations to the COR and UEC. The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

1.23.1 One (1) copy to CO, two (2) copies to the COR, a copy for UEC and one (1) copy for record.

The format of the report shall be left up to the Contractor, but the report shall contain the following information:

1.) Name and contact number of person reporting the spill 2.) Date and time of incident 3.) Location and source of spill 4.) Substance or pollutant spilled 5.) Amount spilled and rate of discharge 6.) Any damages or injuries involved 7.) Extent of area impacted 8.) Potential hazards 9.) Actions taken 10.) Organizations contacted 11.) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.24 Environmental Training: After the COR receives the “No Hazardous Waste Generation” Certification, the requirements of this section no longer apply.

1.24.1 The Contractor’s personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation Recovery Act (RCRA) regulations in 40 CFR 260 through 279; applicable State Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management (Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the Contractor’s expense. Before obtaining training, the Contractor shall provide to the COR for approval, the name of the training institution or company and a course description. This documentation shall be provided within ten (10) calendar days after contract award date. Once written approval has been received from the COR, the Contractor shall provide the COR with the Environmental Training Certificates for employees that are performing duties in the service of this PWS. These Certificates shall be provided within thirty (30) calendar days after the contract award date. In addition to the required Environmental training, Contractors shall be compliant with Tinker AFB procedures per TAFB HWMP, “Hazardous Waste Management”.

1.25 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.26 Foreign Object Damage (FOD) and Dropped Object Prevention: The Contractor’s personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace Ground Equipment (AGE), trainers, and the Contactor’s personnel who are operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2., and A4.4.4. (Initial)/A4.4.5. (Refresher). The Contractor and the Contractor’s personnel shall http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm%3B http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm%3B http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.lion.com/Storing-Hazardous-Waste-for-LQGs acknowledge the FOD/DOP training, either by viewing the Digital Versatile Disc (DVD) that is provided by the COR or at the You tube site, http://www.youtube.com/watch?v=tYcbodjFPnM .

1.26.1 The Contract Manager shall provide written Certification to the COR for each employee within ten (10) business days after the contract award date. The Certification shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure that all new employees view the FOD/DOP training and provide written Certification of training to the COR, prior to the employees starting work in the OC-ALC shops.

Every 36 Months, the Contractor and the Contractor’s personnel shall be required to review the FOD/DOP training and to provide written Certification to the COR.

1.27 Privately Owned Motor Vehicles (POV): The Contractor’s personnel shall comply with the directives pertaining to the operation of POVs on Tinker AFB, per AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24-302, in its entirety for the operation of POVs within Tinker AFB.

1.28 Visitors Pass: The Contractor shall contact the COR seven (7) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The COR will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, Building 6611 at the Tinker Gate which is South of I-40 off of Air Depot. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, which is a Visitor’s Pass that will be valid for up to thirty (30) calendar days.

1.29 Foreign Nationals: The Contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for Foreign Nationals who are visiting a US Government facility.

1.30 Safety and Health on Government Installations: While performing work under this contract, the Contractor shall comply with all applicable Federal, State, local and the specific Air Force regulations (as applicable) regarding Occupational Safety and Health that is addressed in the PWS.

During the execution of the contract the Contractor shall notify the CO, COR, and Government Contract Administrator (CA) within one (1) business day about any damages to Government property when the dollar value exceeds $500,000.00 and within two (2) work days, for any damages to Government property that is less than $500,000.00. The Contractor shall notify the (CO) within one

(1) business day about any injury to the Contractor’s personnel, which occurs while on a Government installation.

1.30.1 Mishap notifications shall contain, at a minimum, the following information:

• Contract, Contract Number, Name and Title of Person(s) Reporting

• Date, Time and exact location of accident/incident

• Brief Narrative of accident/incident (Events leading to accident/incident)

• Cause of accident/incident, if known

• Estimated cost of accident/incident (material and labor to repair/replace)

• Nomenclature of equipment and personnel involved in accident/incident

• Corrective actions (taken or proposed)

• Other pertinent information

1.30.2 If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

• Applicable Regulations and Air Force Instructions:

• 29 CFR 1910 OSHA Standards for General Industry

• AFI 91-203 Air Force Consolidated Occupational Safety Instruction

• AFI 91-207 THE US AIR FORCE TRAFFIC SAFETY PROGRAM 12 Sep 2013

• AFI 31-218 AIR FORCE MOTOR VEHICLE TRAFFIC SUPERVISION

1.30.3 While on a Government installation the Contractor shall be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor, as it pertains to execution of the contract while in the work center; these may include but are not limited to general personal protective equipment such as safety glasses, hearing protection, and hard hats. The Contractor shall comply with the Base/shop emergency procedures for fire, tornado etc.

1.31 Emergency Procedures: The Contractor’s personnel shall follow the direction of the Government’s personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees on how to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor’s personnel shall participate with the Government’s personnel in all fire and tornado drills at no additional cost to the Government.

1.32 Training – General (including but not limited to): The Government COR will provide training via slides, video, or classroom before the Contractor performs any work at the OC-ALC. The Government will be responsible for all approved costs associated with the training identified below.

The COR will document training on and maintain copies of the completed AF IMT 1151, Training Attendance and Rating, as part of the contract surveillance file. For purposes of identification and compliance with Personally Identifiable Information (PII) requirements, only the last four (4) of the Contractor’s employee’s Social Security Number (SSN) will be input on the form.

1.32.1 The Contractor shall contact the COR before performing any work, in order to accomplish the required training or to verify that the required training as listed below has been completed:

Contractor Required Courses Course Number OC-ALC Environmental Accountability/Solid Waste Training, CBT MTEMAS9713800BR Environmental Management Systems (EMS) - General Awareness Training MTEENV9733070BR

Hazardous Waste Management Practices Hazardous Waste Management Practices - Annual Refresher MTEENV0000100SU

Hazardous Chemicals, Handling and Storage MTEENV0000200SU

Section Two Reserved:

Section Three:

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

3.1. Government Property Repair/Maintenance (or Similar Requirement) On-Base. Note:

Same as Government Property Incidental to Government Installation or Site. Government Property Repair/Maintenance On-Base is not considered Government Furnished Property (GFP) in accordance with (IAW) Federal Acquisition Regulation (FAR) Parts 45 and

52.245 plus supplements. The responsible Government Organizations for 76 PMXG Government Property Repair/Maintenance On-Base will be responsible for the Government Property inventory, record keeping, reporting requirements (including Report of Survey), and disposal during the performance of this contract.

3.2. Government Furnished Services (GFS) – are applicable during the performance of this contract. The Government will furnish the following services at Tinker AFB (TAFB), OK:

3.3 Security Forces. The Government will provide general on-base Security Forces’ service. The Security Forces’ telephone numbers are 911 for emergencies, 405-734-2000 for crimes in progress and 405-734-3737 for non-emergency calls. The off-base 911 center receives 911 cell phone calls. Cell phone callers need to advise the 911 off-Base center that they are on TAFB in order to be connected with the on-Base 911 center.

3.4 Utilities. The Government will provide utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the Contractor requires additional utility services, it shall be the Contractor’s responsibility to provide. The Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.5 Workspace. The Government will provide access to the equipment and adequate workspace around the equipment.