Combined Synopsis Solicitation for the Follow On for the Film Processor Approved Final Revised (5-18-2021).pdf

Combined Synopsis/Solicitation

(IAW FAR 12.603)

Title: Procurement Type Description: Request for Quote for the Preventative and Remedial Maintenance of the Fuji Colenta Film Processor

This is a Combined Synopsis/Solicitation for Commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only Solicitation; Quotes are being requested, and a written Solicitation will not be issued. The United States Air Force at the Oklahoma City Air Force Sustainment Center (PZIMC), at Tinker AFB, OK. will negotiate a Supply (FFP), Contract using FAR 12, and 13, procedures for the Preventative and Remedial Maintenance of the Fuji Colenta Film Processor

Period of Performance: (18 April 2021-17 April 2026) This Solicitation is issued as a Request for Quote, (RFQ) F3YCEB1029A104

The Contractor is required to sign/date and fill in the pricing information on pages 2-13 of this document and return 1 copy to the issuing office.

The Contractor is required to complete, sign/date and return the attachment related to 52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

The Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

New-The Contractor is required to Read the Appendix C-Safety Data and agrees to furnish and deliver all items set forth or otherwise identified.

***The Contractor is required to provide a training Certificate from Fuji Colenta for all employees who will be performing Services on this contract.

QUOTE SUBMISSION INFORMATION

Quote Submission Information:

Quote is due to the Primary POC by (24 May 2021) @10:00 AM Central Standard Time, (CST).

Contact the following individual for the information regarding this solicitation.

NOTE: E-mailed Quotes are preferred

Primary Point of Contact:

Carol D. Castle Contract Specialist carol.castle@us.af.mil Phone: 405-734-5066 Fax: 405-734-1142

Secondary Point of Contact:

David W. Herrig Contracting Officer david.herrig.1@us.af.mil Phone:

405-739-5819 mailto:carol.castle@us.af.mil mailto:david.herrig.1@us.af.mil

SHIPPING INFORMATION

Tinker AFB FOB Destination Only

CLASSIFICATION DATA

REQUISITION NUMBER: SOLICITATION NUMBER:

F3YCEB1029A104

INITIAL SOLICITATION ISSUE DATE: (19 February 2021) SOLICITATION DUE DATE:( 24 May 2021)

@10:00 AM (CST)

THIS ACQUISITION IS: SOLE

SOURCE

SET ASIDE:

100% Small Business X

FULL & OPEN

SIZE STD: 22,000,000.00 FSC: J099

NAICS: 811219 DELIVERY:

FOB X

DESTINATION FOB

ORGIN

DPAS RATING:

METHOD OF SOLICITATION:

Request For Quote:

SECTION 1 – SUPPLIES/SERVICES AND PRICE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot $ $______________

Preventive Maintenance for Fuji Colenta Film Processor The objective of the PM is to protect the equipment capability and investment by performing the following: remove causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs. The Contractor shall perform all PM’s IAW the OEM specifications.The Contractor shall provide all labor, tools, equipment, test equipment, materials, quality control, transportation, inspection, personal protective equipment and clothing, including reflective gear (belt, vest, etc.), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, and any incidentals that are needed for the Contractor to perform four (4) PM’s per year, on the Fuji Colenta Film Processor. located at the Oklahoma City Air Logistics Complex (OC-ALC) at Tinker AFB, OK in accordance with (IAW) the Performance Work Statement (PWS). The equipment is listed in the Appendix A.

Period of Performance: Basic Year: (7 June 2021-6 June 2022)

FOB: Destination

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT

0002 Lot

Remedial Maintenance, defined as any unscheduled work requirements which are not otherwise defined in the PWS. RM includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction. The Contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation, and personal protective equipment, (PPE) the PPE shall include the following items: clothing, including reflective clothing (e.g. belt, vest) hearing and eye protection, including safety glasses, safety harnesses, fall protection, lifting equipment and any other incidentals that are necessary to deliver, install and provide Remedial Maintenance support service on the Fuji Colenta Film Processor. The Contractor shall be responsible for insuring that all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer's equipment specifications and the attached Performance Work Statement

(PWS).

See the Appendix A for the Equipment List.

Hourly Labor Rate:$_________ Overtime Rate:$__________ Holiday Rate:$__________

In regards to RM to cover travel, the following language applies:

For the first four hours of RM the contractor will be paid a minimum of $1,140.00 on site, and then for any hours after that, the contractor shall charge the applicable Hourly Labor Rate: $150.00/Hr., Overtime Rate at $225.00/Hr., or Holiday Rate at $300.00/Hr.

Period of Performance: Basic Year: (7 June 2021-6 June 2022)

1001 1 Yr $ $

Option Year I. Preventive Maintenance for Fuji Colenta Film Processor.

The objective of the PM is to protect the equipment capability and investment by performing the following: remove causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs.

The Contractor shall perform all PM’s IAW the OEM specifications.

The Contractor shall provide all labor, tools, equipment, test equipment, materials, quality control, transportation, inspection, personal protective equipment and clothing, including reflective gear (belt, vest, etc.), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, and any incidentals that are needed for the Contractor to perform four (4) PM’s per year, on the Fuji Colenta Film Processor located at the Oklahoma City Air Logistics Complex (OC-ALC) at Tinker AFB, OK in accordance with (IAW) the Performance Work Statement (PWS).

The equipment is listed in the Appendix A.

Period of Performance: Option I: (7 June 2022-6 June 2023)

1002 Lot $ $

Option Year I. Remedial Maintenance, defined as any unscheduled work requirements which are not otherwise defined in the PWS. RM includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction. The Contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation, and personal protective equipment, (PPE) the PPE shall include the following items: clothing, including reflective clothing (e.g. belt, vest) hearing and eye protection, including safety glasses, safety harnesses, fall protection, lifting equipment and any other incidentals that are necessary to deliver, install and provide Remedial Maintenance support service on the Fuji Colenta Film Processor. The Contractor shall be responsible for insuring that all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer's equipment specifications and the attached Performance Work Statement (PWS).

See the Appendix A for the Equipment List.

Hourly Labor Rate:$_________ Overtime Rate:$__________ Holiday Rate:$__________

In regards to RM to cover travel, the following language applies:

For the first four hours of RM the contractor will be paid a minimum of $1,140.00 on site, and then for any hours after that, the contractor shall charge the applicable Hourly Labor Rate: $150.00/Hr., Period of Performance: Option I: (7 June 2022-6 June 2023)

NET AMT: $

2001 1 Lot $ $

Option Year II. Preventive Maintenance for Fuji Colenta Film Processor.

The objective of the PM is to protect the equipment capability and investment by performing the following: remove causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs.

The Contractor shall perform all PM’s IAW the OEM specifications.

The Contractor shall provide all labor, tools, equipment, test equipment, materials, quality control, transportation, inspection, personal protective equipment and clothing, including reflective gear (belt, vest, etc.), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, and any incidentals that are needed for the Contractor to perform four (4) PM’s per year, on the Fuji Colenta Film Processor. located at the Oklahoma City Air Logistics Complex (OC-ALC) at Tinker AFB, OK in accordance with (IAW) the Performance Work Statement (PWS). The equipment is listed in the Appendix A.

Period of Performance: Option II: (7 June 2023-6 June 2024)

2002 Lot $ $

Option Year II. Remedial Maintenance, defined as any unscheduled work requirements which are not otherwise defined in the PWS. RM includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction. The Contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation, and personal protective equipment, (PPE) the PPE shall include the following items: clothing, including reflective clothing (e.g. belt, vest) hearing and eye protection, including safety glasses, safety harnesses, fall protection, lifting equipment and any other incidentals that are necessary to deliver, install and provide Remedial Maintenance support service on the Fuji Colenta Film Processor. The Contractor shall be responsible for insuring that all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer's equipment specifications and the attached Performance Work Statement (PWS).

See the Appendix A for the Equipment List.

Hourly Labor Rate:$_________ Overtime Rate:$__________ Holiday Rate:$__________

In regards to RM to cover travel, the following language applies:

For the first four hours of RM the contractor will be paid a minimum of $1,140.00 on site, and then for any hours after that, the contractor shall charge the applicable Hourly Labor Rate: $150.00/Hr., Period of Performance: Option II: (7 June 2023-6 June 2024)

3001 1 Lot $ $

Option Year III. Preventive Maintenance for Colenta Film Processor- The objective of the PM is to protect the equipment capability and investment by performing the following: remove causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs.

The Contractor shall perform all PM’s IAW the OEM specifications.

The Contractor shall provide all labor, tools, equipment, test equipment, materials, quality control, transportation, inspection, personal protective equipment and clothing, including reflective gear (belt, vest, etc.), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, and any incidentals that are needed for the Contractor to perform four (4) PM’s per year, on the Fuji Colenta Film Processor located at the Oklahoma City Air Logistics Complex (OC-ALC) at Tinker AFB, OK in accordance with (IAW) the Performance Work Statement (PWS). The equipment is listed in the Appendix A.

Period of Performance: Option III: (7 June 2024-6 June 2025)

3002 1 Lot

Option Year III. Remedial Maintenance, defined as any unscheduled work requirements which are not otherwise defined in the PWS. RM includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction. The Contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation, and personal protective equipment, (PPE) the PPE shall include the following items: clothing, including reflective clothing (e.g. belt, vest) hearing and eye protection, including safety glasses, safety harnesses, fall protection, lifting equipment and any other incidentals that are necessary to deliver, install and provide Remedial Maintenance support service on the Fuji Colenta Film Processor. The Contractor shall be responsible for insuring that all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer's equipment specifications and the attached Performance Work Statement

(PWS).

See the Appendix A for the Equipment List.

Hourly Labor Rate:$_________ Overtime Rate:$__________ Holiday Rate:$__________

In regards to RM to cover travel, the following language applies:

For the first four hours of RM the contractor will be paid a minimum of $1,140.00 on site, and then for any hours after that, the contractor shall charge the applicable Hourly Labor Rate: $150.00/Hr., Period of Performance: Option III: (7 June 2024-6 June 2025)

4001 1 Lot $______________ $___________

Option Year IV. Preventive Maintenance for Colenta Film Processor- The objective of the PM is to protect the equipment capability and investment by performing the following: remove causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs.

The Contractor shall perform all PM’s IAW the OEM specifications.

The Contractor shall provide all labor, tools, equipment, test equipment, materials, quality control, transportation, inspection, personal protective equipment and clothing, including reflective gear (belt, vest, etc.), hearing and eye protection including prescription safety glasses, safety harnesses, fall protection equipment, and any incidentals that are needed for the Contractor to perform four (4) PM’s per year, on the Fuji Colenta Film Processor located at the Oklahoma City Air Logistics Complex (OC-ALC) at Tinker AFB, OK in accordance with (IAW) the Performance Work Statement (PWS). The equipment is listed in the Appendix A.

Period of Performance: Option IV: (7 June 2025-6 June 2026)

4002 1 Lot

Option Year IV. Remedial Maintenance, defined as any unscheduled work requirements which are not otherwise defined in the PWS. RM includes the evaluation, troubleshooting and diagnosis of equipment to isolate the source of a malfunction.

The Contractor shall provide all labor, tools, equipment, test equipment, materials, parts, quality control, transportation, and personal protective equipment, (PPE) the PPE shall include the following items: clothing, including reflective clothing (e.g. belt, vest) hearing and eye protection, including safety glasses, safety harnesses, fall protection, lifting equipment and any other incidentals that are necessary to deliver, install and provide Remedial Maintenance support service on the Fuji Colenta Film Processor. The Contractor shall be responsible for insuring that all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer's equipment specifications and the attached Performance Work Statement

(PWS).

See the Appendix A for the Equipment List.

Hourly Labor Rate:$_________ Overtime Rate:$__________ Holiday Rate:$__________

In regards to RM to cover travel, the following language applies:

For the first four hours of RM the contractor will be paid a minimum of $1,140.00 on site, and then for any hours after that, the contractor shall charge the applicable Hourly Labor Rate: $150.00/Hr., Period of Performance: Option IV: (7 June 2025-6 June 2026)

Total for Entire Quote: $__________________

Please work the cost of shipping into your items. A separate charge for shipping is not allowed Quotes are valid for no less than 30 days.

Offerors are required to return the portion of this CSS below with the completed information and authorized signature.

Offeror may provide their company’s Quote sheet in addition to this response page.

SECTION 2 – OFFEROR INFORMATION

Company Name:

Address:

CAGE Code & DUNS Number:

The Government cannot enter into contracts or agreements with contractors not registered in SAM. For registration information, visit the SAM website (https://www.beta.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Web Page URL:

Point of Contact:

POC Phone # and e-mail address http://www.beta.sam.gov/) http://www.beta.sam.gov/)

SECTION 3 – CERTIFICATION OF RESPONSE

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE

The Contractor is required to sign this document and return 1 copy to issuing office.

The Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

The Contractor is required to provide commercial product literature for all items quoted above as required/requested.

Payment terms will be Net 30. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in the Government’s Invoicing, Receipt, Acceptance, & Property Transfer) Online Application, which can be found in the Wide Area Workflow e-Business Suite (WAWF; (https://wawf.eb.mil).

Payment will be made after the invoice is signed in iRAPT and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered.

Standard commercial warranties apply.

https://wawf.eb.mil/

SECTION 4 – CLAUSES AND PROVISIONS

Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with offers.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. Additional FAR clauses cited in the clause that are applicable to the acquisition are: 52.203-6, 52.204-10, 52.204-24, 52.204-25, 52.209-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-13, 52.232-33.

The following Clauses are also incorporated by Reference as directed by Agency Rules: Applicable

Clauses:

52.202-1 Definitions

52.203-3 GRATUITIES

52.203-11 Certification And Disclosure Regarding Payments to Influence Certain Federal Transactions

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM

EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

52.204-7 SYSTEM FOR AWARD MANAGEMENT

52.204-9 Personal Identity Verification of Contractor Personnel 52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

52.215-5 Facsimile Proposals 52.216-1 Type of Contract 52.217-5 Evaluation of Options 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.222-17 Non-Displacement of Qualified Workers

52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment

(Multiple Year and Option Contracts) 52.222-55 Minimum Wage Under Executive Order 13658 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-5 Pollution Prevention and Right-to-Know Information

52.225-4 BUY AMERICAN--FREE TRADE AGREEMENTS--ISRAELI TRADE ACT CERTIFICATE

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran- Representations and Certifications.

52.228-5 Insurance-Work on A Government Installation 52.232-39 Unenforceability of Unauthorized Obligations

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS

52.233-2 Service of Protest

52.233-3 PROTEST AFTER AWARD

52.233-4 Applicable Law for Breach of Contract Claim 52.337-2 Protection of Government Buildings, Equipment, and Vegetation 52.242-13 Bankruptcy

52.242-15 STOP-WORK ORDER

52.247-34 F.O.B. Destination 52.252-1 Solicitation Provisions Incorporated By Reference 52.253-1 Computer Generated Forms 252.201-7000 Contracting Officer’s Representative

252.203-7000 REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS

252.203-7005 REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS

252.204-7004 Alt A System for Award Management Alternate A 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

252.204-7015 NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION FOR

LITIGATION SUPPORT

252.217-7028 Over And Above Work 252.223-7008 Prohibition of Hexavalent Chromium

252.232-7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS

252.232-7010 LEVIES ON CONTRACT PAYMENTS

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM

252.244-7000 SUBCONTRACTS FOR COMMERCIAL ITEMS

252.243-7002 REQUESTS FOR EQUITABLE ADJUSTMENT

52.252-1 PROVISIONS / CLAUSES INCORPORATED BY REFERENCE

52.252-2 CLAUSES INCORPORATED BY REFERENCE

252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS

5352.201-9101 Ombudsman 5352.223-9000 ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODSs) 5352.223-9001 Health & Safety on Government Installations

The following clause is incorporated in Full Text:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): https://www.acquisition.gov/

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/browse/index/dfars Air Force Federal Acquisition Regulation Supplement (AFFARS) – https://www.acquisition.gov/browse/index/affars

(End of clause)

Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS (JUN 2020)

(b)(12) Offeror shall insert hourly rates in blanks shown in CLINs 0002, 1002, 2002 and 3002 and 4002. These rates shall be used when remedial maintenance is required. RM prices will be determined and negotiated using the format shown in DFARS 252.217-7028. An estimated amount will be added to these CLINs at award to fund RM work.

(13) Offeror must furnish proof of certification by Fuji, authorizing factory repair services, with their quote. Details are provided in the SOW.

Addendum to 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

Price: Award will be made to the offeror whose Total Evaluated Price (Basic Year, Plus Four Option Years) represents the lowest overall price.

Technical Ability: verified by proof of OEM certification

Past Performance: The Contracting Officer will review the System for Award Management (SAM), the Federal Awardee Performance and Integrity Information System (FAPIIS), and Past Performance Information Retrieval Information System (PPIRS). This is a Pass/Fail review. No award will be made to an offeror with terminations for default or cause occurring in the last five years.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision) https://www.acquisition.gov/ https://www.acquisition.gov/browse/index/far http://www.acquisition.gov/browse/index/dfars http://www.acquisition.gov/browse/index/affars http://www.acquisition.gov/browse/index/affars