Appendix C for X-Ray Film Processors(Serv P21-015)28 January 2021.pdf

28 January 2021

Contract Safety, Appendix C

“High Risk”

Safety Requirements

A. Preface

1. Commander’s Safety Intent: The safety of everyone on Tinker AFB is our top priority.

All individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our collective work environment. Everyone working on Tinker AFB is challenged to find, fix (if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each Contractor and Government employee.

2. Speak Out for Safety (SOS): Safety surety is an integral part of our overall goal of establishing a world class safety and health program. Our “Speak Out for Safety” initiative is a partnership with the Contractor’s and the Government’s employees. This initiative is to further enhance safety, in order to ensure that we are looking out for all of our partners and it empowers all employees to actively participate in each other’s safety. A safe workplace is everyone's business. As part of the contract team, military, civilian and Contractor personnel are empowered to Speak Out for Safety (S.O.S.) when they observe unsafe acts that present imminent danger to personnel or catastrophic damage to property. We encourage our employees to intervene to ensure continued safe operations.

B. General Safety Requirements:

1. If the Safety Plan is modified, the Contractor shall submit the proposed modification, in writing, to the Government Point Of Contact, (GPOC). After the GPOC receives a copy of the Safety Plan, they will forward it to the applicable Safety Office, located on Tinker

AFB, OK.

2. The Contractor shall be solely responsible for ensuring compliance with all Federal, State and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91- 596), the resulting standards, and the protection of their employees and the public. Additionally, the Contractor is responsible for the safety and health of all of the Sub-Contractor’s employees, if applicable.

3. The Contractor shall ensure that the assigned personnel are adequately trained and qualified for the task being performed, and shall brief all personnel on the hazards involved with the operations and applicable precautions that need to be taken.

Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

4. The Contractor shall establish a system to identify, correct and document unsafe conditions and acts related to their contract work.

5. The Contractor shall establish a system to report unsafe conditions caused by elements out of their control (for example, public or DoD personnel adjacent process or work activity and so forth) to the Contracting Officer, (CO) or GPOC.

6. Compliance with OSHA and other applicable laws and regulations for the protection of the Contractor’s employees, shall exclusively be the obligation of the Contractor.

The Government will not assume any liability or responsibility for the Contractor's compliance or non- compliance with such requirements. The Contractor shall brief his/her employees on the safety requirements of this contract and on the hazards associated with the prescribed tasks.

In addition, the Contractor shall be required to communicate these safety requirements and specifications with all of the Sub-Contractors, if applicable. This contract shall not require persons to work in surroundings or in working conditions which are unsafe or dangerous to their health.

The Contractor shall coordinate and perform work, so that the safety of the Government employees is not impacted and shall not cause any damage to Government property or to the public. The Contractor’s employees shall utilize protective equipment and associated safety equipment when necessary.

C. Specific Requirements:

The Contractor’s safety program shall clearly define the following: procedures, personnel qualifications, facilities, and the required equipment that is necessary to fulfill the below elements that are related to the type of work being performed within the scope of the contract.

Element/Requirement Reference

OSHA Standards for General Industry 29 CFR 1910

OSHA Standards for Construction 29 CFR 1926

Air Force Occupational Safety, Fire, AFMAN 91-203 and Health Standards

The US Air Force Traffic Safety Program AFI 91-207

TAFBSUP; Air Force Motor Vehicle Traffic AFMAN 31-116 Supervision

Fire Prevention-Fire Protection Program TAFBI 32-2001 USAF Explosive

Safety Manual AFMAN 91-201

D. Safety Plan:

1. Not more than 10 days after the contract award, the Contractor shall submit a Safety and Health Plan for the work to be performed. The Government will review the Contractor’s proposed Safety and Health Plan, and the Contractor shall promptly resolve any comments arising from the Government review. When requested by the CO, DoD qualified safety and health personnel may participate in the Government review of the Contractor’s proposed Safety and Health Plan.

After the GPOC determines that the Government’s comments, (if any), have been satisfactorily resolved, the Government will approve the Safety and Health Plan in writing, and the approved

Safety and Health Plan will be considered part of this contract. The Contractor shall not commence physical on-site work at the Government installation/facility, until the GPOC has approved, the Safety and Health Plan in writing. At a minimum, the Safety and Health Plan must include the following information:

a. Safety and Health Points of Contact. Provide names and contact information for key

Contractor personnel, and alternates, who may be contacted 24 hours a day concerning safety and health matters or emergencies.

b. Application of Safety and Health Capabilities and Processes. Describe in detail how the Contractor and all major subContractors will manage and perform the safety and health aspects that relate to the work accomplished under this contract; including how the Contractor and subContractor(s) will apply the processes, equipment, training, specialized resources, etc., that were described in the Contractor’s “safety and health capabilities and processes” narrative submitted in response to the solicitation for this contract.

c. Workplace Safety and Health Inspections. Describe how the Contractor will accomplish frequent safety and health inspections of the Contractor and subContractor’s work sites, materials, and equipment to ensure conformance to the Contractor’s Safety and Health Plan and the requirements of this contract. Inspection frequency shall be at least monthly, or as described in the Contractor’s “safety and health capabilities and processes” narrative submitted in response to the solicitation for this contract, whichever is more frequent. Identify the personnel who will perform these inspections, and describe their qualifications. Inspections shall be documented in writing and made available to the CO upon request. Inspection documentation shall include the name of the inspector, date of inspection, and all identified safety and health problems and deficiencies. Follow- up inspections to ensure correction of any identified deficiencies must also be conducted and documented in inspection reports.

d. Safety and Health Deficiency Tracking System. Describe the Contractor’s Safety and Health

Deficiency Tracking System that lists and monitors the status of safety and health deficiencies, regardless of how identified, including hazards/deficiencies identified via the Workplace Safety and Health Inspection Program (see above) and by Contractor’s and the subContractor’s employees. At a minimum, the System shall provide the following information: date deficiency is identified, person who identified the deficiency, description of deficiency, description of planned/actual corrective action, person responsible for correcting deficiency, projected resolution date, actual resolution date, date that the person who identified the deficiency was notified of deficiency resolution. Records of deficiencies and actions taken shall be provided to the GPOC.

e. Safety and Health Training Program. Describe how the Contractor will implement and operate a Safety and Health Training Program, including all of the Contractor’s and sub- Contractor’s employees who will work on-site at the Government installation/facility. All affected employees shall be trained in accordance with, (IAW), the Safety and Health Training Program prior to performing work on-site at the Government installation/facility, except when an alternative training schedule is approved in writing by the GPOC. The training program shall include the following, at a minimum:

i. Written procedures and schedules for training affected employees in the following below information:

1. Employee rights under the Occupational Safety and Health Act.

2. Hazardous conditions that may be encountered while performing work at the Government installation/facility, how to recognize hazardous conditions, and the signs and symptoms of workplace related illnesses and injuries.

3. The hazardous control methods, safe work methods, and personal protective equipment that will be applied to prevent work related illnesses and injuries, including the proper use and limitations of personal protective equipment.

4. Procedures to be followed in the event of a fire/emergency or fire/emergency drill, while employees are working on-site at the Government installation/facility, including procedures for obtaining medical treatment/assistance when needed.

5. Responsibilities and procedures for reporting of hazardous conditions and work related accidents, illnesses, and injuries.

6. Applicable safety and health rules of the Government installation/facility that must be followed by Contractor’s employees. (NOTE: Obtain information on applicable Safety and Health rules of the Government installation/facility from the

GPOC)

7. For contracts involving work at a Government installation/facility that is participating in the OSHA Voluntary Protection Programs (VPP), training will also include notification to affected employees of the site’s participation in VPP, and VPP fundamentals.

8. Other safety and health training as deemed necessary/appropriate by the Contractor.

ii. The methods and resources the Contractor will apply to complete the above training in a timely and satisfactory manner, including information such as descriptions of training locations/facilities, training materials to be used, sources of training and training materials, instructor qualifications, refresher training, etc., as applicable.

iii. Documentation of the training provided, including date(s) of training, name(s) of employees trained, training topic, instructor (if applicable), and means used to verify that the training was understood. This documentation shall be retained for the duration of the contract, and shall be made available to the GPOC upon request.

f. Reporting and Investigation of Mishaps, Injuries, and Illnesses. The Contractor shall immediately notify the GPOC about any work related mishaps that involves, or appears that it may involve, a fatality, total or partial permanent disability of any employees, inpatient hospitalization of any employees, or property damage over $1,000, regardless of whether such matters involve Government or private personnel/property. The Contractor shall also notify the GPOC of any illness or injury that is, or appears that it may be, an OSHA recordable illness/injury as defined by 29 CFR 1904 as soon as reasonably possible, but not later than on the first business day following the day on which the illness/injury occurred, regardless of whether such matters involve Government or non-Government personnel. The Contractor shall investigate all mishaps, illnesses, and injuries, report the results of such investigations, and cooperate with any Government investigation related to such matters, as requested by the GPOC.

g. Inspections by Regulatory Agencies. The Contractor shall immediately notify the

GPOC abut any OSHA or other regulatory agency inspection of the Contractor’s or subContractor’s workplaces or operations at the Government installation/facility, and provide the GPOC an opportunity to accompany the Contractor during the inspection.

Regulatory agency inspections shall not be delayed due to non-availability of the CO. The Contractor shall provide the GPOC with a copy of any citations/reports issued by the inspector, and any corrective action responses to the citation(s)/report(s).

h. Other Records and Reports. In addition to any other records and reports required by this contract, the Contractor shall maintain records of all illnesses and injuries experienced by the Contractor’s and the subContractor’s employees while performing work at the Government installation/facility under this contract.

At a minimum this shall include maintaining an up-to-date OSHA Form 300 or equivalent log IAW 29 CFR 1904. The Contractor shall also maintain records of all on-duty paid hours that are worked at the Government installation/facility by employees of the Contractor and each subContractor. The Contractor shall provide a monthly report to the GPOC, including a copy of the updated OSHA Form 300 or equivalent log and the total hours worked at the Government installation/facility by Contractor’s and subContractor’s employees. This monthly report shall only include injuries, illnesses, and work hours for work that is performed on this contract at the Government installation/facility specified by this contract. Illnesses, injuries and work hours occurring at other locations shall not be included. When the contract requires work at more than one Government installation/facility, the monthly report shall be broken down by location as requested by the GPOC. This monthly report shall be submitted to the GPOC not later than the 15th of each month, and each report shall be updated to reflect total illnesses, injuries, and work hours for the current calendar year to date, through the end of the preceding month. The report due by the 15th of January shall provide data totals for the entire preceding calendar year.

i. Investigation and Resolution of Safety and Health Matters. In addition to any other requirements of this contract, when requested by the GPOC the Contractor shall investigate any safety and health matter that is related to the performance of work under this contract. Matters for which investigations may be requested include, but are not limited to, significant failures to control hazardous conditions, significant compliance failures, significant unfavorable mishap or compliance trends, etc. When investigation is requested, the Contractor shall complete the investigation and provide a report of investigation findings, actions planned/taken resolve the problem and/or improve future performance, and target/actual dates for action completion. This report shall be provided to the GPOC within 15 days of the request to investigate, except when an extension is granted in writing by the CO.