Contractor Questions - Set 1.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- EMXG Production Support IDIQ
- Solicitation number
- F3QCCL4183A008
About this file
This is a Question and Answer file containing 34 vendor questions and government responses related to solicitation F3QCCL4183A008/FA857125R0001 for EMXG Production Support IDIQ services. The Q&A clarifies details about the total compensation plan requirements, monthly status reporting, guaranteed contract value of 1,214,689 maximum hours, pricing worksheet formulas and calculations, security clearance requirements (Secret level), and labor category details.
Key clarifications include: the contract will utilize Firm Fixed Price for Labor Hours, contractors will only bill for hours worked (not holidays or time off), electronic proposal submission is preferred, the requirement is an 8(a) competitive procurement, and there is no Collective Bargaining Agreement. The government also confirmed that vendors must consider multiple references when setting salaries, including GS/WG references, DOL wage determination rates, and minimum wages under Executive Order 14026. Technical corrections were provided for the pricing worksheet formulas and labor category nomenclature consistency across ordering periods.
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Sheet1
| Question Number | Document Name | Page Number | Question | USG Comment | |
| 1 | Solicitation | 153 | This document states that the total compensation plan and supporting information will be evaluated. We assume Offerors should use their own template for this plan. Is this correct? | Yes | |
| 2 | Solicitation | 153 | This document states that the total compensation plan and supporting information will be evaluated. Please clarify what supporting information is required. | Reference FAR 22.1103 and FAR Provision 52.222-46. All professional employees shall be compensated fairly and properly. This provision requires that offerors submit for evaluation a total compensation plan setting forth proposed salaries and fringe benefits for professional employees working on the contract. Supporting information will include data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used in establishing the total compensation structure. Plans indicating unrealistically low professional employee compensation may be assessed adversely as one of the factors considered in making an award. Failure to comply with FAR Provision 52.222-46 may constitute sufficient cause to justify rejection of a proposal. | |
| 3 | Solicitation | 150/153 | Instructions, Conditions, & Notices to Offerors or Quoters-FAR 52.222-46 is cited here as a requirement. The balance of this section does not detail how this information is to be submitted. Evaluation Factors for Award-Section 1.A refers to a cost volume but does not elaborate on what should be contained in the price volume. Section 1.D references the Total Compensation Plan and support information are referenced here; salaries and fringe benefits. Please provide direction on what information is required in the cost volume; i.e. Price Matrix, Total Compensation Plan, etc. Please confirm that only the salaries and fringe benefits are to be submitted as part of the total compensation plan. | Reference FAR 22.1103 and FAR Provision 52.222-46. All professional employees shall be compensated fairly and properly. This provision requires that offerors submit for evaluation a total compensation plan setting forth proposed salaries and fringe benefits for professional employees working on the contract. Supporting information will include data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used in establishing the total compensation structure. Plans indicating unrealistically low professional employee compensation may be assessed adversely as one of the factors considered in making an award. Failure to comply with FAR Provision 52.222-46 may constitute sufficient cause to justify rejection of a proposal. The cost/price volumn is the vendor's proposal which includes vendor pricing and appropriate and sufficinet supporting documentation. Attachment 13, EMXG Manpower Contractor Pricing Worksheet Proposal should be included in the cost/price volumn. | |
| 4 | Solicitation/PWS | 6/7, 10/11, 113/14, 17/18, 21 of 153, 10 of 35 | A, B, C, D & E 001 – Monthly Status Report (DI-MGMT-80368A/T). A, B, C, D & E 008 – Monthly Status Report (DI-MGMT-80368A/T). The PWS only refers to the 1.4. Monthly Status Report as being A/B/C/D/E001 DI-MGMT. Please provide clarification on the difference between these two monthly reports. | A/B/C/D/E 001 (PWS para 1.4) – Monthly Status report – work completed for the previous month. A/B/C/D/E 008 (PWS para 4.32 – pg 27) – Monthly Status report – 50/50 report – Detailed invoice provided by contractor will be suffice for this requirement. The government will provide sample invoice after award. | |
| 5 | Solicitation | 3 of 153 | GUARANTEED VALUE. Please confirm that the hours shown in Section B and in the Price Matrix are estimated hours and as such the actual hours on this contract will not exceed the maximum value of 1,214,689. | In accordance with Paragraph 4 Guaranteed Value of the Solicitation Preamble, the contractor shall furnish to the Government, when ordered, the services specified in this schedule up to and including the "Maximum" amount of 1,214,689 hours for all orders issued hereunder. The Government reserves the right to realign hours within the "Maximum" contract hours of 1,214,689. The quantities of supplies or services specified in this Schedule are for estimation purposes only. The hours shown per CLIN are not to be considered "Maximum" hours only an "Estimate" of hours. | |
| 6 | Solicitation | 3 to 21 | Please confirm that Offerors are to populate the Unit Price and Amount sections of this table. | ||
| Please confirm that this Table should be part of the Price Narrative submittal. | The solicitation should be filled out by the contractor and populated with unit price and amounts. This is part of the vendor proposal. | ||||
| 7 | Solicitation | 120 of 153 |
113 of 153 These FAR Clauses are not marked as applicable to this solicitation.
[ ] (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).
[ ] (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022).
[ ] (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).
The FAR Clauses above are provided and incorporated by Reference.
| Please confirm that these clauses should be marked as applicable on page 120. | The clauses were not marked under FAR 52.212-5, but were incorporated by reference separately in the Clauses Section. The clauses are applicable and were appropriately included in the solicitation. | ||||
| 8 | Solicitation | 135/136 of 153 | Attachments 02-09 and 12 appear to be missing. Please provide. | All attachments are posted on SAM.GOV. | |
| 9 | PWS | 35 | Please confirm that the information on this page refers to the Contractor Supervisor. | Labor Category has been filled in on PWS page 35. PWS has been updated accordingly. | |
| 10 | EMXG Manpower Contractor Pricing Worksheet Proposal | N/A | Please provide a legend for the different colors (green, blue and pink) in the cells. | No legend is required. Vendors are to fill in the pricing blocks. | |
| 11 | EMXG Manpower Contractor Pricing Worksheet Proposal | N/A | Cells AN32, AX13 have incorrect formulas. Please confirm that Offerors are allowed to make changes to formulas to ensure accuracy. If this is not allowed, please provide a revised document with corrections. | Vendors are allowed to correct the formulas to ensure correct proposed pricing and totals. However, Cells AX, Line 13 formula has been corrected and AN Line 32 has been corrected. | |
| 12 | EMXG Manpower Contractor Pricing Worksheet Proposal | N/A | Row 32 appears to combine the OT hours of two positions; Security Services and Security Assistant but also refers to Security Assistant (SEASST OT). Is this row for OT for the Security Assistant SEASST? If not and it is OT for both positions, is it the Government’s intent that Offerors pay both positions the same direct labor rate? If not, please provide a revised document with corrections. | For both SEASST and SECA (same rate). | |
| 13 | Solicitation | 129 | Please clarify why 252.219-7009 Section 8(a) Direct Award is included in the solicitation if this is an 8(a) competitive procurement. | Clause 252.219-7010, Notification of Competition Limited to Eligible 8(a) Participants—Partnership Agreement is applicable in competitive solicitations and contracts. | |
| 14 | EMXG Manpower Contractor Pricing Worksheet Proposal | N/A | The Government has provided either GS/WG crosswalks for the mandated positions. With the requirement for a compensation plan to be submitted, it is our assumption that protecting current salaries and benefits is important. Please confirm that the GS/WG reference should be used in setting the salaries for the positions identified in this document. | Vendors must take into account multiple references used in setting the salaries for the positions identified in this document, including GS/WG references, DOL wage determination rates, and minimum wages for contractor workers under Executive Order 14026. | |
| 15 | EMXG Manpower Contractor Pricing Worksheet Proposal | N/A | Since it appears that FAR 52.222-62 is applicable to this effort, then there is a minimum of 56 hours of sick leave for any positions that are considered to be Service Contract Act. The calculation shown on this document only accounts for 40 hours of sick leave. Please provide clarification or a revised template. | It does not state minimum of 56 hours of sick leave. Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors, applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year. Employees must be permitted to use paid sick leave for their own illness, injury or other health-related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health-related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is the victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. | |
| 16 | N/A | N/A | Is there a CBA associated with this contract. | No | |
| 17 | PWS | 35 | Last row in the Contract Labor Categories table looks to be missing it’s labor category title. Will the Government please add the LCAT to the table that matches the description? | Labor Category has been filled in on PWS page 35. PWS has been updated accordingly. | |
| 18 | PWS | 29 | Contract Labor Categories Table. Will the Government please add the description, education requirements and the experience requirements to the table for the Contractor Supervisor? | Labor Category has been filled in on PWS page 35. PWS has been updated accordingly. | |
| 19 | EMXG Manpower Contractor Pricing Worksheet Proposal | N/A | CLIN Nomenclature varies from Ordering Period I through out years. Will the Government please confirm/correct the CLIN Nomenclature for the out years to match Ordering Period I, i.g., Line 31 has "Contractor Supervisor" in OP I vs. "Contractor Work Lead Coordinator" in OP II-V. | Line 31 has been updated to reflect Contractor Supervisor for all ordering periods. | |
| 20 | EMXG Manpower Contractor Pricing Worksheet Proposal | N/A | Man-Year. Will the Government confirm the Offeror is to use an 1,872 man-year for both Exempt and SCA positions. Per the WD, the productive hours for SCA positions would be 1,856. | Keep 1,872 hours across all years and labor categories (full time). | |
| 21 | EMXG Manpower Contractor Pricing Worksheet Proposal | N/A | Security Services/ Security Assistant (SEASST OT). Will the Government confirm the OT hours shown in line 32 are for the Security Assistant (SEASST) and not for both the Security Services (SECA) & the Security Assistant (SEASST)? | For both SEASST and SECA (same rate) | |
| 22 | EMXG Manpower Contractor Pricing Worksheet Proposal | N/A | Security Services/ Security Assistant (SEASST OT). Will the Government please add a line to separate the OT Hours for the Security Services (SECA) & the Security Assistant (SEASST)? | The government does not want to separate. | |
| 23 | Solicitation | 3 of 153 | 4. GUARANTEED VALUE: … "Maximum" amount of 1,214,689 hours for all orders issued hereunder...Except as this contract may other wise provide, if the Government's requirements do not result in orders in the quantities described as "Estimated" or "Maximum" in the schedule, that fact shall not constitute the basis for an equitable price adjustment or claim." Is the award for this effort contemplated to be a Firm Fixed Price Level of Effort (FPLOE) (please see FAR 16.207)? Why is the Gov't utilizing hours under a Firm Fixed Price ID/IQ which seems to contradict FAR 16.202-1 "A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract..." On Task / Delivery Orders, what happens when a Contractor reaches the "hourly" ceiling - does the Contractor stop working or? | This is a contract utilizing a Firm Fixed Price for Labor Hours. | |
| 24 | Solicitation | 3 of 153 | "The contractor shall bill ONLY for the hours worked, and shall not bill for time off, holidays or time not worked." This statement on p.3 seems to run afoul of FAR 16.202-1 whereby "A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract..." In addition, FAR 16.201(a) when acquiring commercial services and or commercial products, the Gov't is required to utilize Firm Fixed Price or Fixed Price with Economic Price Adjustment, except as provided in FAR 12.207(b). The solicitation includes FAR 52.212-1, 52.212-4, among other, which appears to be a commercial acquisition for services and or products. Are the Task / Delivery Orders contemplated to be iussed under this ID/IQ expected to be performed on a Time and Material or Labor Hour basis notwithstanding the ID/IQ appears to be Firm Fixed Price? Will the Gov't please cite the exact form of award and contemplated type of performance expected hereunder by citing to the appropriate FAR and or DFARS provisions and clauses in its support? | This is a contract utilizing a Firm Fixed Price for Labor Hours. | |
| 25 | Solicitation | 3 of 153 | "The contractor shall bill ONLY for the hours worked, and shall not bill for time off, holidays or time not worked." This statement on p.3 seems to run afoul of FAR 16.202-1 whereby "A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract..." If the Contractor does not utilize all "hours" alotted in the Task / Delivery Order, does the Contractor still receive the entirety of its Firm Fixed Price dollars allotted for that specific CLIN / SLIN? | This is a contract utilizing a Firm Fixed Price for Labor Hours. | |
| 26 | Solicitation | 3-21 | "The contractor shall bill ONLY for the hours worked, and shall not bill for time off, holidays or time not worked." This statement on p.3 seems to run afoul of FAR 16.202-1 whereby "A firm-fixed-price contract provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract..." If the ID/IQ is a Firm Fixed Price award / contract, will the Government please revise the "Estimated Quantity" to reflect "1" and the "Unit" of measure to reflect "Lot" and remove "hours" from all CLINS as a Firm Fixed Price is not dependent upon hours, only dollars? | No. This requirement is based upon labor hours. This is a contract utilizing a Firm Fixed Price for Labor Hours. | |
| 27 | Solicitation | 150 of 153 | 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. Will the Gov't please confirm (or deny) the Gov't will review Offeror's NIST score by accessing PIEE / SPRS after proposal submissions and that Offeror's are not to provide evidence of such score(s) as part of its proposal submission for this solicitation? | In accordance with 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements, the Offeror shall verify that summary level scores of a current NIST SP 800-171 DoD Assessment are posted in the Supplier Performance Risk System (SPRS) for all covered contractor information systems relevant to the offer. The Government will review NIST SP 800-171 DoD Assessment Requirements in accordance with 252.204-7020 upon receipt of vendor proposal submissions. | |
| 28 | PWS | 11 | Reference error in the Task table [Update Production Acceptance Certification (PAC) folders]. Will the Government please correct the reference error in the table? | ||
| Updated PWS to 1.9.3.1.6 | |||||
| 29 | Solicitation | N/A | Please confirm submission is via e-mail and not hard copy format? | Electronic Responses are the preferred method of submittal and is hereby confirmed. | |
| 30 | SAM.GOV | N/A | SAM.Gov titles the solicitation number as F3QCCL4183A008; while the solicitation file title and SF1449 separately identify the solicitation number as FA857121R0001. Please clarify the exact solicitation number for this effort. | The solicitation number for this requirement is FA857125R0001. | |
| 31 | Solicitation | N/A | Please confirm the e-mail addresses, names, and titles of point(s) of contact to which offerors shall address and submit proposals. | The Contracting Personnel Contact Information is included in the SAM.GOV posting and remains current and accurate. |
32 DD Form 254 / PWS DD254 Box 1b, PWS 4.13 The DD254 shows in Box 1.b that safeguarding at the Secret level is required, but the PWS makes no mention of this requirement. Please clarify. Reference PWS Paragraph 4.13.2. Contractor Security Clearance. This requirement does require a Secret security clearance. The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information. DD Form 254, block 1 is correct.
| 33 | EMXG Manpower Contractor Pricing Worksheet Proposal | N/A | Cell AX13 multiplies AV13 and AW13 instead of summing the total of cells AX3 through AX12, as done for previous totals in each ordering period. Please confirm the intended calculation method for this cell. | Cell AX Line 13 should represent Total Ordering Period V (Direct) price. The formula has been corrected. |
| 34 | Solicitation | DFAR Clauses Incorporated by Full Text / Contract Clauses | DFARS Clause 252.219-7009 Section 8(a) Direct Award. (Oct 2018) on page 129 conflicts with FAR 252.219-7010 Notification of Competition Limited to Eligible 8(a) Participants -- Partnership Agreement on page 110. Please clarify. | Clause 252.219-7010, Notification of Competition Limited to Eligible 8(a) Participants—Partnership Agreement is applicable in competitive solicitations and contracts. |
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