F3G3LC4071AW01_Combined Synopsis Solicitation.pdf

F3G3LC4071AW01 - 99 SFS Training Simulator Lease

This is a combined synopsis/solicitation for commercial services prepared in accordance with the procedures in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. An award, if any, will be made to the responsible offeror who submits a quote that (1) conforms to the requirements of the synopsis/solicitation; (2) that receives a rating of “Acceptable” on the Technical Capability evaluation factor; and (3) that submits the quote with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is determined to be fair and reasonable. The Government reserves the right to award without discussions or to make no award at all depending upon (1) the quality of quotes received and (2) whether proposed prices are determined to be fair and reasonable.

1. The solicitation number is F3G3LC4071AW01. This solicitation is issued as a Request for Quote (RFQ).

2. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05, effective 22 May 2024.

3. This combined synopsis/solicitation is being issues as a 100% Small-Business set-aside with an associated NAICS code of 541511: Custom Computer Programming Services, and a Small Business Size Standard of $34M.

4. Below are the contract line-item numbers (CLINS).

Item Supplies/Services Qty Unit Unit Price Amount

0001 Virtual Reality Training System Initial Installation and Training

1 Lot

0002 Virtual Reality Training System equipment, inspection, training, maintenance, support, and all other requirements IAW Performance Work Statement.

12 Months

1001 Virtual Reality Training System (Option Year 1)

12 Months

2001 Virtual Reality Training System (Option Year 2)

12 Months

3001 Virtual Reality Training System (Option Year 3)

12 Months

5. Description of requirement is outlined in “Attachment 1_VR Training System PWS_3 June 2024”.

6. Period of Performance:

a. Base Period: 15 July 2024 – 14 July 2025

b. Option Period 1: 15 July 2025 – 14 July 2026

c. Option Period 2: 15 July 2026 – 14 July 2027

d. Option Period 3: 15 July 2027 – 14 July 2028

7. Place of Performance: Nellis AFB, NV

8. Inspection and acceptance: FOB destination

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Mar 2023)

REQUIREMENTS. All quotes shall include the following minimum information: Product Specifications, CAGE Code, SAM Unique Entity ID, Taxpayer I.D. No., Payment Terms, Discount Terms, Offerors Reps and Certs, Point of Contact, Phone, Fax, Email and Proposed Delivery Schedule. IAW FAR 52.204-7 and DFARS 252.207-7004 Alt A, prospective vendors must be registered in the System for Award Management (SAM) database prior to contract award. Lack of SAM registration shall be a determining factor for contract award. Prospective vendors should visit the SAM website at http://www.sam.gov.com to register. To ensure your quote along with any and all attachments are received, attachment(s) must be less than 10 MB [in total]. It is the responsibility of the offeror to contact the government to confirm receipt of the quote prior to the offer due date and time.

QUESTIONS DUE DATE. Questions are due on Thursday, 13 June 2024 at 16:00PM PDT.

OFFER DUE DATE. Offers are due on Monday, 24 June 2024 at 16:00PM PDT.

Only electronic offers submitted via email will be considered for this requirement. Submit questions and offers to Jeremy Rivera at jeremy.rivera.3@us.af.mil and Rachel Tilley at rachel.tilley.1@us.af.mil. Please include the solicitation number, F3G3LC4071AW01, in the subject line of the email to ensure prompt receipt of your offer.

(End of Provision)

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer is the lowest-priced, technically acceptable. This is an “all or none” requirement and will be awarded on one contract. Multiple contracts will not be issued.

Vendors who do not quote the entire package requested will be considered non-responsive and their quote will not be evaluated.

Technical Acceptable/Unacceptable Ratings

Acceptable: Offeror has provided all items listed in 52.212-1. Offeror’s quote clearly meets the requirement as stated in the solicitation and all attachments.

Unacceptable: Offeror has not provided all items listed in 52.212-1. Offeror’s quote does not meet the requirement as stated in the solicitation and all attachments.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

52.217-8 Option to Extend Services.

As prescribed in 17.208(f), insert a clause substantially the same as the following:

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of contract end date.

(End of clause)

52.217-9 Option to Extend the Term of the Contract.

As prescribed in 17.208(g), insert a clause substantially the same as the following:

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days of contract end date; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 48 months.

(End of clause)

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/

(End of clause)

PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

FAR 52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

FAR 52.212-3 - Offeror Representations and Certifications—Commercial Products and Commercial Services (Dec 2022)

FAR 52.212-4 - Contract Terms and Conditions—Commercial Products and Commercial Services (Dec 2022)

FAR 52.212-5 - Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Mar 2023)

FAR 52.219-1 - Small Business Program Representations (Mar 2023)

DFARS 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)

DFARS 252.232-7006 - Wide Area Workflow Payment Instructions (Jan 2023)

AFFARS 5352.201-9101 - Ombudsman (Oct 2019)

AFFARS 5352.242-9000 - Contractor Access to Air Force Installations (Oct 2019)

List of Attachments

Attachment 1_VR Training System PWS_3 June 2024

Attachment 2_ Training Simulator Room Pictures