Hoods and Ducts Combo Synopsis .pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, following FAR 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. An award, if any, will be made to the responsible offeror who submits a quote that

(1) conforms to the requirements of the synopsis/solicitation;

(2) that receives a rating of “Acceptable” on the Technical Capability evaluation factor; and

(3) that submits the quote with the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is determined to be fair and reasonable.

The Government reserves the right to award without discussions or to make no award at all depending upon (1) the quality of quotes received and (2) whether proposed prices are determined to be fair and reasonable.

1. The solicitation number is F3G3CE4255AQ02. This solicitation is issued as a Request for Proposal (RFP). A Firm Fixed Price type contract will be awarded.

2. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-06, effective 29 August 2024.

3. This combined synopsis/solicitation is being issued as Small Business set-aside, and the associated NAICS code is 561720 – Janitorial Services Small Business Size Standard $22.0M.

4. Offeror’s shall provide a completed Bid Schedule (see “Attachment 1 – Bid Schedule”).

Below is the contract line-item number (CLIN) breakdown:

ITEM DESCIRPTION QTY UNIT OF ISSUE

0001 Monthly Exhaust Systems Cleaning 12 Months 0002 Quarterly Exhaust Systems Cleaning 4 Each 0003 Semi – Annual Exhaust Systems Cleaning 2 Each 1001 Monthly Exhaust Systems Cleaning 12 Months 1002 Quarterly Exhaust Systems Cleaning 4 Each 1003 Semi – Annual Exhaust System Cleaning 2 Each 2001 Monthly Exhaust Systems Cleaning 12 Month 2002 Quarterly Exhaust Systems Cleaning 4 Each 2003 Semi – Annual Exhaust Systems Cleaning 2 Each 3001 Monthly Exhaust Systems Cleaning 12 Month 3002 Quarterly Exhaust Systems Cleaning 4 Each 3003 Semi – Annual Exhaust Systems Cleaning 2 Each 4001 Monthly Exhaust Systems Cleaning 12 Months 4002 Quarterly Exhaust Systems Cleaning 4 Each 4003 Semi – Annual Systems Cleaning 2 Each

5. DESCRIPTION OF SERVICES: The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform exhaust systems cleaning services at Nellis AFB food services facilities as defined in the Performance work Statement (PWS). The estimated quantities frequency of work is listed in the attached bid schedule.

PLEASE SEE “ATTACHMENT 2 – PWS – EXHAUST SYSTEM CLEANING” FOR

MORE INFORMATION.

6. Period of Performance: 16 Oct 2024 to 15 Oct 2025, with 4 additional option years (2025 - 2029)

7. Place of Performance: Nellis AFB, NV

8. Inspection and Acceptance: FOB Destination

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep

2023)

REQUIREMENTS. All quotes shall include the following minimum information: Product Specifications, CAGE Code, SAM Unique Entity ID, Taxpayer I.D. No., Payment Terms, Discount Terms, Offerors Reps and Certs, Point of Contact, Phone, Fax, Email and Proposed Delivery Schedule. IAW FAR 52.204-7 and DFARS 252.207-7004 Alt A, prospective vendors must be registered in the System for Award Management (SAM) database prior to contract award. Lack of SAM registration shall be a determining factor for contract award. Prospective vendors should visit the SAM website at http://www.sam.gov.com to register. To ensure your quote along with any and all attachments are received, attachment(s) must be less than 10 MB [in total]. It is the responsibility of the offeror to contact the government to confirm receipt of the quote prior to the offer due date and time.

(1) FAR 52.212-1, paragraph (b)(8), is changed to read:

(8) Offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer.

(2) FAR 52.212-1, paragraph (c), is changed to read:

(c) Period for acceptance of offers. The offeror agrees to hold prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

(3) To be considered for this requirement, the offer must complete the Price Sheet. Fully complete the pricing on each CLIN as required. The contractor shall fill out a unit price, the extended price and a total price for all CLINs. Please ensure that all prices, extended prices and total prices are checked and verified for accuracy. DO NOT go two (2) digits beyond the decimal point.

(4) In accordance with FAR Part 9, Contractor Qualifications, the Government has a right to retrieve past performance information through the Government’s past performance databases, Federal Awardee Performance Integrity Information System (FAPIIS) and Past Performance Information Retrieval System (PPIRS). Any active exclusions will deem the contractor non-responsible, therefore, the offeror will not be eligible for contract award.

An offeror determined to have an unsatisfactory performance record will be determined non-responsible, therefore, the offeror will not be eligible for contract award. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance.

QUESTIONS DUE DATE. Questions are due on Monday, 23 September 2024 at 12:00PM

PDT.

OFFER DUE DATE. Offers are due on Monday, 30 September 2024 at 12:00PM PDT.

Only electronic offers submitted via email will be considered for this requirement. Acceptable proposal formats include Adobe PDF, Excel and Microsoft Word, all other formats cannot be opened and will be considered nonresponsive. Submit questions and offers to Tiffany Jones at tiffany.jones.33@us.af.mil and Rachel Tilley at rachel.tilley.1@us.af.mil. Please include the solicitation number, F3G3CE4255AQ02, in the subject line of the email to ensure prompt receipt of your offer.

(End of Provision)

DELIVERABLES: At a minimum, Offerors shall provide the following with their proposal:

a. Technical Proposal outlining how the work will be accomplished in accordance with the

PWS.

b. Bid Schedule with breakdown of costs

52.212-2, Evaluation – Commercial Items (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 – Technical Factor 2 – Past Performance

Factor 3 – Price

All proposals will be graded Acceptable or Unacceptable by (1) Technical based on an Acceptable or Unacceptable rating; (2) Past Performance based on an Acceptable or Unacceptable rating; and (3) Price, in order of their price rankings, lowest to highest. Evaluations will cease once an (1) Acceptable technical evaluation and (2) Acceptable past performance evaluation is identified, along with (3) lowest priced selected.

Factor 1 – Technical. To be determined technically acceptable the contractor shall provide an offer that clearly meets the requirements of the Solicitation and the Performance Work Statement.

Technical Acceptable/Unacceptable Ratings:

Rating Description

Acceptable

The proposal clearly demonstrates a thorough understanding of the requirements and describes an approach to demonstrating how the tasks will be accomplished in accordance with the outlined services summary table in the Performance Work Statement.

Unacceptable The proposal does not demonstrate an understanding of the requirement. A demonstration of how the tasks will be accomplished is not clearly defined.

Factor 2 – Past Performance. The Government will evaluate the completion of the offeror’s past performance by reviewing the Past Performance Evaluation Survey and Federal Awardee Performance and Integrity Information System (FAPIIS). If the Offeror has one (1) or more active FAPIIS exclusions, the overall rating is Unacceptable, and the proposal will not be evaluated further.

Past Performance Acceptable/Unacceptable Ratings:

Rating Description

Acceptable Based on the offeror’s recent and relevant performance survey and no active FAPIIS exclusions the Government has an expectation that the offeror will successfully complete the required service.

Unacceptable Based on the offeror’s recent and relevant performance survey and/or at least one active FAPIIS exclusions, the Government does NOT have an expectation that the offeror will successfully complete the required service.

Factor 3 – Price. The Government shall conduct a price evaluation of offers receiving (1) an Acceptable Technical Rating and (2) an Acceptable Past Performance Rating. The Government will utilize an Abstract of Offers by arranging offers from lowest price to highest price. The Government will begin the evaluations with the lowest priced offer. Once a lowest priced, technically acceptable, and responsible offer is identified, evaluations will cease. The Government will evaluate an offer by total price. Initially, the proposals will be ranked according to their total proposed price, inclusive of options. The Government will evaluate all offers for award purposes by adding the total price for all options, including both the 52.217-8 Option to Extend Services and the 52.217-9 Option to Extend the Term of the Contract, to the total price for the basic requirement. The evaluated price is determined by adding the price of the six-month extension period, in accordance with FAR 52.217-8 Option to Extend Services, to the Proposed Price. The six-month extension price is determined by taking 50% of the final option year’s total price, which represents the maximum 6-month period the 52.217-8 could be utilized, for each position and then summing those values. The extension period price is then added to the Proposed Price to derive the Evaluated Price. Evaluation of options shall not obligate the Government to exercise the option(s).

If only one offer is received, the Government may use various price analysis techniques and procedures to ensure a fair, reasonable, and realistic price. It is expected that the competitive nature of this acquisition will drive price reasonableness and fairness.

Contract may be awarded to the offeror who is deemed responsible and technically acceptable in accordance with FAR Part 9.1, whose offer conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by this RFP) and is judged, based on the evaluation.

The Government intends to evaluate proposals and award one (1) contract without discussions with offerors. Therefore, the offeror’s initial proposal shall contain the offeror’s best terms. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

A written notice of award or acceptance of an offer shall result in a binding contract utilizing the offeror’s Acceptable proposal.

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/

(End of clause)

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/

(End of clause)

PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE

FAR 52.204-24 - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

FAR 52.212-3 - Offeror Representations and Certifications—Commercial Products and Commercial Services (Mar 2024)

FAR 52.212-4 - Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

FAR 52.212-5 - Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Mar 2024)

FAR 52.219-1 - Small Business Program Representations (Feb

DFARS 252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)

DFARS 252.232-7006 - Wide Area Workflow Payment Instructions (Jan 2023)

AFFARS 5352.201-9101 - Ombudsman (Jul 2023)

AFFARS 5352.242-9000 - Contractor Access to Air Force Installations (Jun 2024)

List of Attachments:

Attachment 1: Bid Schedule

Attachment 2: Performance Work Statement -10 June 2024

Attachment 3: SFS Mass Pass – ID Req.