Attachment 4 - Questions and Answers.xlsx
XLSX spreadsheet 14 KB Posted
- Attached to
- 99 CES Hoods and Ducts
- Solicitation number
- F3G3CE4255AQ02
About this file
The document provided is a set of Questions and Answers related to a federal contract opportunity for Hoods and Ducts Cleaning Services at Nellis Air Force Base. The key details are:
The contract involves providing exhaust systems cleaning services at various food service facilities on the base. The cleaning frequency and requirements are outlined in the Performance Work Statement (PWS). The contract is a small business set-aside, and the government is looking for contractors with the Certified Exhaust Cleaning Technician (CECT) certification or equivalent. Interested parties are not allowed to conduct a site visit, but pictures of the equipment are provided in the PWS. The current incumbent contractor is Sandford Federal under contract number FA486124P0002, valued at $66,552 for a one-year period. Contractors may use subcontractors and multiple crews, but must be locally based for emergency cleaning needs. Pricing should be provided for the option years, as the base year (2023-2024) has already passed.
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Other files
| File | Type | Posted |
|---|---|---|
| Updated 99 CES Hoods and Ducts Combo.pdf | ||
| 99 CES Hoods and Ducts Combo.pdf | ||
| Attachment 2 - Updated PWS.pdf | ||
| Attachment 1 - Updated Bid Schedule.xlsx | XLSX spreadsheet | |
| Attachment 3 - SFS Mass Pass-ID req..pdf | ||
| Attachment 3 - SFS Mass Pass-ID req..pdf | ||
| Hoods and Ducts Combo Synopsis .pdf | ||
| Attachment 1 - Bid Schedule.xlsx | XLSX spreadsheet | |
| Attachment 2 - PWS Hood and Duct.pdf |
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Text version
Sheet1
| 99 CES Hoods and Ducts Question and Answers | ||
| Questions | Answers | |
| Is the roof flat? If not, what is the pitch? | Yes the roofs are flat. | |
| How many floors in each bldg? And from the hood to the roof? | 1 floor in each facility. | |
| Are there any specific areas or equipment that need to be cleaned beyond the standard requirements? | No. | |
| Does the cleaning require certification by a specific organization (e.g., IKECA, NFPA)? | Per the base Fire Marshal: We will accept IKECA, or an equivalent certification approved by the Nevada State Fire Marshall. | |
| Are there any hazardous materials or grease build-ups that require special cleaning procedures? | No. | |
| Does we need to use environmentally friendly cleaning agents or follow certain sustainability | Yes, environmentally friendly cleaning agents shall be used & MSDS will need to be submitted to the COR. Section 1.7 of the PWS | |
| Are there specific guidelines for waste disposal, such as grease and cleaning materials? | See section 1.3 of the PWS. | |
| What type of documentation will be required after the work is completed (e.g., certificates of cleaning, inspection reports)? | See section 1.4 of the PWS. | |
| Are there any pre- or post-cleaning inspections that need to be documented for compliance? | See section 1.2 of the PWS | |
| What level of insurance (e.g., liability, workers' compensation) is required for the subcontractors? | ||
| Has the government previously used a contractor for this service, and are there existing reports or evaluations that can be shared? | N/A | |
| What is being cleaned in Bldg. 2966, Child Care Center, semi-annually? | Grill | |
| If the contractor has certifications higher than the CECT but not the CECT certification, is that ok or do they have to have CECT certification no matter what? | Cleaning technicians should have, at a minimum, the CECT certification or an equivalent certification approved by the Nevada State Fire Marshall. | |
| What is the name of the current incumbent, contract number, and the contract value? | FA486124P0002 at https://www.fpds.gov/fpdsng_cms/index.php/en/ for requested information. | |
| How many hoods will we have access to clean in one night? | This will be based on the availability of each facility. Typically, the current contractor can complete all monthly cleanings within 2-3 days. | |
| Can you provide a list of the number and style of kitchen exhaust fans per building? | The only kind of “list” we maintain is based off the bid schedule. | |
| Can you detail how the roof of each facility is accessed? | The ladders located within the mech rooms. | |
| If there will be no further site visits, how can prospective bidders ensure these systems are accessible for proper cleaning? | All facilities have access points for proper cleaning. | |
| How was the frequency of each cleaning determined? | Per the Base Fire Marshal: Frequency is IAW NFPA 96, 2021—Section 12.4Systems serving solid fuel cooking operations: Monthly Systems serving high-volume cooking operations: Quarterly Systems serving moderate-volume cooking operations: Semiannually Systems serving low-volume cooking operations: Annually *High-volume cooking operations include 24-hour cooking, charbroiling, & wok cooking *Low-volume cooking operations include churches, day camps, seasonal businesses, & senior centers. | |
| In building 294, both item 000101 / AA and 000102 / AA are connected to a single upblast fan. NFPA 96 12.6.1 states that, “If, upon inspection, the exhaust system is found to be contaminated with deposits from grease-laden vapors, the contaminated portions shall be cleaned…” If 000102 / AA is found contaminated each month, will it be required to be cleaned | ||
| or only when the quarterly service becomes due? | Per the base Fire Marshal, it will only be required to be cleaned during the quarterly service unless abnormal buildup is observed and then it will require cleaning out of the normal cycle. | |
| If other exhaust hoods listed on this bid schedule are found to be interconnected on the same exhaust system, what is the procedure to modify the cleaning schedule? | That decision will be made by the base Fire Marshal. | |
| During the site inspection, it was apparent that parts of the exhaust system at the Officer Club has not been cleaned to the standards in Attachment 2. Section 1.2 of Attachment 2 references a Fire Inspector will perform an inspection post service. What does that inspection entail? | Per the base Fire Marshall: IAW NFPA 96, 2021-Section 12.6.1.1 -12.6.2. 12.6.1.1. - A measurement system deposition shall be established to trigger a need to clean when the exhaust system is inspected at the freqiencies in table 12.4. 12.6.2. - Hoods, grease removal devices, fans, ducts, and other appurtenances shall be cleaned to remove combustible contaminants prior to surfacess becoming heavily contaminated with grease or oily sludge. | |
| The International Kitchen Exhaust Cleaning Association issues certifications independently of the Nevada State Fire Marshal. Which certifications are required? | Per the base Fire Marshal: We will accept IKECA, or an equivalent certification approved by the Nevada State Fire Marshall. | |
| Should the prime contractor or subcontractor provide the active Certified Exhaust Cleaning Technician (CECT) certification? | Cleaning technicians should have, at a minimum, the CECT certification or an equivalent certification approved by the Nevada State Fire Marshall. certification approved by the Nevada State Fire Marshall. | |
| Is there an incumbent for this contract? If so, what is the length and total contract value? | Contract number FA486124P0002 and the contractor is Sandford Federal at https://www.fpds.gov/fpdsng_cms/index.php/en/ for requested information. One Year, the contract value was $66,552.00. | |
| Are we allowed to partner with a subcontractor to perform the work of this solicitation? | The contractor is required to be in the local area for short notice cleanings. | |
| Is there a pre-scheduled site visit? If not, are the pictures available of the current condition of the listed equipment? | There will be no site visit. Attachment 2 - Updated PWS, has all of the pictures for each hood and duct. | |
| In the event of an emergency service request or schedule change due to operational needs, what is the process for rescheduling and prioritizing work to meet the government's requirements? | You will need to email the COR so that he/she can work with the facility manager to ensure that the new date/time will not interfere with any of their operations. | |
| Can verify exactly how many hoods are connected to each fan for each piece of equipment? | No. | |
| I couldn’t understand the Excel sheet where we are asked to provide pricing for the base year 2023-2024. Should we leave the base year empty since that year has already passed? Should we provide pricing for the option years 1, 2, 3, and 4 instead? | Attachment 1 Updated Bid Schedule has been updated. | |
| If possible, will we be allowed to have multiple crews at different locations? | Yes. However, it will depend on the availability of each facility as well. | |
| Currently, under the previous contract, was the contractor able or allowed to clean more than 1 site per day or did they only clean 1 site per day? | Yes, more than 1 site a day can be cleaned. However, it will depend on the availabilty of each facility as well. |
File details come from the government source that posted it. Updated .