Attachment 1 - Grounds Maintenance PWS 6 August 2020 REVISED.pdf

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

6 August 2020

Prepared by Nellis AFB

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 maintain improved grounds

1.1.1 mow

1.1.2 Edge

1.1.3 Trim

1.1.4 Weed Control

1.1.5 Munition Storage Area

1.1.6 Irrigation

1.1.7 Remove debris/police grounds

1.1.8 Leaf removals

1.1.9 Improved grounds Lawn Conditioning

1.1.10 Pest control

1.1.11 Lawn Renovation

1.1.12 Prune Shrub, Hedges and other Plants

1.1.13 Cemeteries

1.2 Maintain semi-improved Grounds

1.2.1 Mow

1.2.2 Trim

1.2.3 Perimeter Fence Line

1.3 Maintain Bird Area Strike Hazard (BASH)

1.3.1 Mow

1.3.2 Trim semi-improved/Airfield Light Fixtures

1.3.3 Herbicides and Insecticides

1.3.4 Airfield Coordination

1.3.5 Flight-Line Drivers

1.3.6 Airfield Tower Communications

1.4 Maintain un-improved grounds

1.5 Maintain rock beds and related areas

1.6 Maintain surface drainage ditches

1.7 Perform snow/ice removal

1.7.1 Basic services

1.7.2 Ice Control

1.7.3 Sand barrels

1.8 Special requirements

1.8.1 Trees

1.8.2 Emergency and special events services

1.8.3 Xeriscaping and Urban Forest Services

1.8.4 Special Cuts

1.8.5 Planting trees, shrubs, and vegetative beds

2 SERVICE SUMMARY

2.1 QUALITY CONTROL

2.2 QUALITY ASSURANCE

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

3.2 UTILITIES

3.3 MATERIALS

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

3.5 TELEPHONE

3.6 SOLID WASTE COLLECTION AND DISPOSAL

4 GENERAL INFORMATION

4.1 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

4.2 ENVIRONMENTAL REQUIREMENTS

4.2.1 Hazardous Materials

4.2.2 Spill controls

4.2.3 Hazardous Materials Inventory

4.2.4 Hazardous Materials Management

4.2.5 Final Report

4.3 PERMITS, LICENSES AND CERTIFICATIONS

4.4 HOURS OF OPERATION

4.5 RECOGNIZED HOLIDAYS

4.5.1 Base Closures

4.6 SECURITY REQUIREMENTS

4.7 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

4.8 SPECIAL QUALIFICATIONS

4.9 INTERFACES

4.10 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE (QUALITY ASSURANCE

PERSONNEL)

4.11 WORK CLEARANCE REQUESTS

4.12 SAFETY REQUIREMENTS AND REPORTS

4.13 SCHEDULES

4.13.1 SCHEDULE CHANGES

5 APPENDIXES

1 DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Nellis AFB Air Force Base (AFB) in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The growing season at Nellis AFB is considered to be 1 January to 31 December. All damage caused by the Contractor or its employees to government property and personal property (to include facilities, fences, equipment, trees and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification or notification or as otherwise agreed to by the parties.

Fence lines identified shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrent with mowing. Application of nonselective herbicides to control grass, weeds and vegetation around obstacles to include fence lines, shall only be allowed with the COR approval.

1.1 MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in Appendix A and B.

1.1.1 MOW

The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance. Maintain grass height between 2 and 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area (i.e. tree limbs, pine cones, litter, etc.). The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area.

Removed debris shall be disposed of in accordance with the base’s solid waste management plan.

1.1.2 EDGE

The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses.

Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, driveways, curbs and other hard surfaces. Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.4 WEED CONTROL

Control weeds on identified improved grounds quarterly through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.). The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel.

Adjuvants and dyes shall be used to enhance and track chemical applications.

1.1.4.1 Contractor personnel handling and applying herbicides shall possess a current Nevada State Custom Applicators License, business license, and training in the appropriate herbicide/pesticide categories. A copy of all state certifications/licenses of personnel applying pesticides herbicides shall be provided to the COR seven days prior to the application of any pesticide. No unlicensed technician will be authorized to mix or apply herbicides.

1.1.4.2 Weed Control Plan. The Contractor shall submit a Weed Control Plan to the COR for approval, prior to any herbicide application being allowed. The Weed Control plan shall detail:

-The types of herbicide to be applied; with the Name, EPA number, and application rate (amount per acre) -Timing of applications -The type of application equipment

1.1.4.3 The Contractor shall furnish the COR with labels and Material Safety Data Sheets (MSDS) for all herbicides to be approved by the Base HAZMAT Manager prior to use.

Herbicides will be applied in accordance with label directions, including required personal protective equipment, application rates and use restrictions. The Contractor shall submit a report (DD Form 1532-1) to the COR the following regular workday after application listing the target pest, temperature, wind speed, direction, the type and amount of chemical used per location and pesticide applicator(s). Wind speed information can be obtained from the Base Weather Office at 652-4744.

1.1.5 MUNITION STORAGE AREA

Reserved.

1.1.6 IRRIGATION

The contractor shall maintain, adjust, and repair identified lawn irrigation systems during the growing season within the areas of improved grounds.

1.1.6.1 OPERATION OF IRRIGATION SYSTEMS

The contractor shall irrigate improved grounds to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see Appendix A and B). Contractor shall position hoses, etc., for manual watering and then remove/store hoses, etc., between watering to ensure neat, clean appearance of areas. The Contractor is prohibited from connecting to any hydrant within the boundaries of the installation without prior approval from CO/COR. Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. Watering shall be performed in accordance with Southern Nevada Water Authority seasonal water schedule/timetable identified as Watering Group “E”. Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computer, clocks/timers, controllers, pumps, etc. Contractor shall be responsible for day-to-day operation of the base-wide automated irrigation system.

1.1.6.2 MAINTENANCE OF IRRIGATION SYSTEMS

The contractor shall maintain irrigation systems. Maintenance includes but is not limited to draining and charging systems, replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. Maintain equipment and systems to be efficient and in good operational working order. Replacement of pumps, controllers, clocks/timers, or backflow prevention devices is not included in routine maintenance of irrigation systems. The irrigation system to be maintained and related workload data is identified in Appendix A and B.

1.1.6.3 WINTERIZATION OF IRRIGATION SYSTEMS

N/A.

1.1.7 REMOVE DEBRIS/POLICE GROUNDS

The contractor shall perform general litter patrol in areas of improved grounds identified in Appendix A and B weekly. Remove and dispose of natural debris, (tree limbs, leaves, dry brush, etc.), and man-made debris. Police areas to maintain a neat and professional appearance.

1.1.7.1 ARTIFICIAL TURF

The contractor shall remove and dispose natural and man-made debris in areas of Artificial Turf as described in the Grounds Maintenance Map; Appendix B.

1.1.7.2 DEAD ANIMALS

Contractor is not required to remove and dispose Dead Animals. Contractor shall report any sightings of Dead Animals to the Contracting Officer Representative.

1.1.8 LEAF REMOVALS

The contractor shall remove leaves in areas of improved grounds and areas of artificial turf to maintain a neat and professional appearance. Leaf removal to be included natural debris (i.e.

Tree limbs, dry brush, rodent habitats), and man-made debris. Leaf removal must be completed within five (5) days upon issue of the work order by the CO or COR. Leafs must be disposed in accordance with the base solid waste management plan.

1.1.9 IMPROVED GROUNDS LAWN CONDITIONING

1.1.9.1 FERTILIZATION

The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated. This work will be issued as a work order by the CO or COR.

1.1.9.2 AERATION

Reserved.

1.1.10 PEST CONTROL

Reserved.

1.1.11 LAWN RENOVATION

The contractor shall renovate lawns in improved grounds as identified by the CO or COR. This work will be issued via a separate work order. Renovate deteriorated lawn area to match surrounding areas.

1.1.12 PRUNE SHRUB, HEDGES AND OTHER PLANTS

The contractor shall prune/trim shrubs and other plants on improved grounds to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. This work will be issued as a work order by the CO or COR.

1.1.13 CEMETERIES

Reserved.

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A and B.

1.2.1 MOW

The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights.

1.2.2 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi - improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing.

1.2.3 PERIMETER FENCE LINE

The contractor shall maintain a 6ft strip on each side of the perimeter fence (12 ft. total) as Semi- Improved Grounds. The Perimeter fence line is identify in Appendix B; Perimeter Fence Line Map.

1.3 MAINTAIN BIRD AREA STRIKE HAZARD (BASH)

BASH are identified in Appendix A and B.

1.3.1 MOW

Grass, weeds and vegetation shall be maintained between 7 to 14 inches. The grass shall not be shorter than 7 inches in height to prevent dust and debris on the airfield and never be more than 14 inches in height to prevent bird habitation. The contractor shall begin mowing operations at the active Airfield surfaces and move to the outermost area. This causes insects and animals to move toward the inside of the field and away from the runway. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off all taxiways, and aircraft parking aprons before leaving the work area.

Management practices should be used to reduce the impact to Air Quality and Dust Control.

While there are no rules requiring dust control measures, such as watering, during landscaping activities; contractor shall avoid creating large amounts of dust which could generate complaints and draw the attention of the Clark County Dust Inspectors. Some suggestions for BMPs could include: hand trim (weed eater) areas with less than 25% vegetative cover; if possible turn off mower blades, raise the height and/or reduce speed of blades when crossing dirt areas; after activities occur stabilize high impact/high traffic areas.

1.3.2 TRIM SEMI-IMPROVED/AIRFIELD LIGHT FIXTURES

The contractor shall maintain a 10 foot wide path between 4” and 6” in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights and other fixed obstacles (i.e. signs, buildings, posts, poles, fences, fire hydrants, runway edge lights, etc.) and temporary obstacles/objects. This service also includes the requirement grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

1.3.3 HERBICIDES AND INSECTICIDES

Reserved.

1.3.4 AIRFIELD COORDINATION

The contractor shall coordinate all activities on the airfield by contacting Airfield Management.

Work will be accomplished only after Airfield Management has approved scheduled times.

1.3.5 FLIGHT-LINE DRIVERS

Training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flight-line driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.3.6 AIRFIELD TOWER COMMUNICATIONS

The contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways.

The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The contractor shall provide all communication equipment required for this contract. The government shall provide the transceiver frequency to the contractor. All equipment shall be VHF type with a minimum five-mile range and shall have private line capability. The contractor shall be responsible for any changes to radio types that the base makes in the course of this contract, i.e. frequency changes. The contractor shall respond immediately to the directions of the Air Traffic Control tower personnel.

1.3.7 Flightline Security Clearances. Two contractor employed US citizen workers will be required to have a background security checks done by the government in order to be listed on the flightline Entry Authorization Listing. These workers will be required to visually monitor their workers at all times while in the flightline area. These workers should be permanent employees. The contractor should, to the extent practicable, minimize the need for new or additional line badges due to the expense and length of time required to obtain line badges.

1.4 MAINTAIN UN-IMPROVED GROUNDS

Reserved.

1.5 MAINTAIN ROCK BEDS AND RELATED AREAS

The contractor shall maintain vegetative beds, inert beds, rock beds, and related areas as identified in Appendix B to present a neat and professional appearance. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area.

1.6 MAINTAIN SURFACE DRAINAGE DITCHES

The contractor shall maintain surface drainage ditches to be free of shrubs, trees, silt and trash to prevent erosion and ensure continuous flow of water. Drainage ditches to be maintained are identified in Appendix A and B.

1.7 PERFORM SNOW/ICE REMOVAL

Reserved

1.7.1 BASIC SERVICES

Reserved

1.7.2 ICE CONTROL

Reserved

1.7.3 SAND BARRELS

Reserved

1.8 SPECIAL REQUIREMENTS

All work under this section shall be executed via a work order by the CO or COR. The contractor shall be responsible for removing all debris generated from all trees related operations. All non-emergency work order shall be completed within five (5) workdays from the work order date unless noted otherwise within subsections.

1.8.1 TREES

The trees will be identified to the contractor in each tasks by the Contracting Officer’s Representative. The Contractor shall trim trees that pose public safety hazards or threats to structures/buildings. These hazards include minimum safety clearances, which are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings.

Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the contractor. Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be 4 feet.

1.8.1.1 TREE CARE

The contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.8.1.2 TREE STANDARDS

The contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

• ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

• ANSI A300 (Part 1) – Tree Pruning

• ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

• ANSI Z60.1 – American Standards for Nursery Stock

• ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.8.1.3 EMERGENCY SPOT PRUNING/TRIMMING

The contractor shall complete an emergency spot pruning/trimming within one (1) workday from the work order date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.8.1.4 TREE AND STUMP REMOVAL

The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within one (1) workday of the work order. Stump-grinding debris shall be removed the same day grinding is performed. The Contractor shall backfill with topsoil, and lay sod to match the existing ground grade and the type of grass. The Contractor shall maintain the patch area IWA manufacturer’s recommendation until the grass has become established.

Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows:

All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

• Large Trees: Diameter 36” and above, remove within 10 workdays from the work order date.

• Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the work order date.

• Small Trees: Diameter 3” to less than 24”, remove within 5 work days from the work order date.

• Saplings: Diameter 3” and smaller, remove within 2 workdays from the work order date.

1.8.1.5 EMERGENCY TREE AND STUMP REMOVAL.

The following timeframe shall be apply for emergency tree and stump removal by the contractor:

• Large Trees: Remove within 2 workdays from the work order date

• Medium Trees: Remove within 2 workdays from the work order date

• Small Trees: Remove within 1 working day from the work order date

1.8.2 EMERGENCY AND SPECIAL EVENTS SERVICES

Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and government evaluator and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders.

1.8.3 XERISCAPING AND URBAN FOREST SERVICES.

Reserved.

1.8.4 SPECIAL CUTS.

Reserved.

1.8.5 PLANTING TREES, SHRUBS, AND VEGETATIVE BEDS.

Reserved.

2 SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Performance Objective (PO)

PWS

Section Performance Threshold

Method of Surveillance

PO-1 - Maintain Improved Grounds 1.1

Excellent: 0 defects Customer Complaint;

100% Inspection;

Periodic Validation

Very Good: 1 defect Satisfactory : 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

PO-2 - Maintain Semi-Improved Grounds 1.2

Excellent: 0 defects Customer Complaint;

100% Inspection;

Periodic Validation

Very Good: 1 defect Satisfactory : 4 defects

PO-3 - Maintain BASH 1.3

Excellent: 0 defects Customer Complaint;

100% Inspection;

Periodic

Very Good: 1 defect Satisfactory : 4 defects

PO - 4 Maintain Unimproved Grounds 1.4 Satisfactory : 1 defect

100%

Inspection

PO-5 - Maintain Vegetative Beds, Inert Beds and related Areas 1.5

Excellent: 0 defects

100% Inspection

Very Good: 1 defect Satisfactory : 4 defects

2.1 QUALITY CONTROL

The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2 QUALITY ASSURANCE.

The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 1 calendar days of receipt.

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

The Government will provide office and storage space in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval, written permission from the functional commander, and approved Civil Engineer work order (AF Form 332) in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications.

3.2 UTILITIES

The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.3 MATERIALS

None

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.5 TELEPHONE

Commercial telephone lines are not available to the contractor. Separate communication arrangements must be made by the Contractor as necessary.

3.6 SOLID WASTE COLLECTION AND DISPOSAL

The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS (except for the work describes in section

1.8 Special Requirements). The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The CO or COR shall identify these specific dumpsters for yard/tree waste.

4 GENERAL INFORMATION

4.1 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

All damage caused by the Contractor or its employees to government property and personal property (to include facilities, fences, equipment, trees and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification or notification or as otherwise agreed to by the parties.

4.2 ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.2.1 HAZARDOUS MATERIALS

The CO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes;

however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.2.2 SPILL CONTROLS

Storage and mixing of Herbicides by the Contractor is not allowed on Base. Contractors must have a spill kit on each vehicle capable of containing 110% of the greatest container volume. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.2.2.1 MONTHLY REPORTS

The Contractor shall submit a report to the COR within 10 working days following each month listing all pesticide/herbicide applications made. Include pesticide/herbicide name, use concentration, amount applied, date, and detailed location of use. A DD Fm 1532 will be provided on request to facilitate record keeping.

The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

4.2.3 HAZARDOUS MATERIALS INVENTORY

The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and AF Form 3952s.

4.2.4 HAZARDOUS MATERIALS MANAGEMENT

The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

4.2.5 FINAL REPORT

The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.3 PERMITS, LICENSES AND CERTIFICATIONS

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications;

give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI 4150.07.

4.4 HOURS OF OPERATION

Perform grounds maintenance services during normal duty hours which are 0600-1600 hrs, Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

4.5 RECOGNIZED HOLIDAYS.

The contractor is not required to provide service on federal holidays, except in emergency situations; the holidays are:

• New Year’s Day - 1 January

• Martin Luther King Day - 3rd Monday in January

• Washington’s Birthday - 3rd Monday in February

• Memorial Day - last Monday in May

• Independence Day - 4 July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - 11 November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.5.1 BASE CLOSURES

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.6 SECURITY REQUIREMENTS

The contractor shall comply with Security and Base Access Requirements contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” These regulations are available for review in the Contracting Office. Contractor employees will be required to obtain and display identification badges. All documentation shall be submitted NLT 14 day before base access is required. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.6.1 Traffic Laws. The Contractor and its employees shall comply with Base Traffic Regulations

4.6.2 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on Nellis AFB, Nevada.

4.6.3 Physical Security. The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.6.4 Key Control. The Contractor shall establish and implement methods of making sure all keys/combinations issued to the Contractor by the government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The Contractor shall immediately report to the COR or Contracting Officer any occurences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, the government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the Contractor.

4.7 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

In the event of crisis or heightened security caused by a national emergency, natural disaster, or other causes, continue performance as necessary in support of the Air Force mission. The contract price and delivery schedule may be adjusted to reflect any change of work that may be directed.

4.8 SPECIAL QUALIFICATIONS

The contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate responsible for all requirements in the PWS. Provide telephone numbers of contractor manager and alternate(s) for after duty hours. The contract manager and alternate(s) must be able to read, write, speak and understand English, or an interpreter must be provided to work alongside the contract manager or alternate(s) at no additional cost to the Government.

4.9 INTERFACES

Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the CO immediately by the most expedient means. Notify the CO verbally of disputes with customers or other base contractors and follow-up in writing.

4.10 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

(QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

4.11 WORK CLEARANCE REQUESTS

The contractor shall obtain an approved Work Clearance Request for all work which involves excavation including minor digging. Digging permits are available by contacting 99 CES Customer Service at 652-2301.

4.12 SAFETY REQUIREMENTS AND REPORTS

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.13 SCHEDULES

The contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for review at the post-award conference and at each option year. The schedule shall identify plots, acreages, or base areas and days of the week service will occur. The schedule may be submitted electronically using a file format compatible with Government software programs such as "Microsoft Office" software.

4.13.1 SCHEDULE CHANGES

Occurrence based (non-permanent and no more than once a month) schedule changes due to customer requests or base exercises shall be support by the contractor. The COR will request the changes to the contractor 10 days before the schedule change take place for improved grounds mowing only at no additional cost to the government.

5 APPENDIXES

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

APPENDIX B –AREA MAPS OR SITE PLANS

APPENDIX C – DATA REQUIREMENTS

APPENDIX D – DEFINITIONS

APPENDIX E - XERISCAPING AND URBAN FOREST MASTER PLAN

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

Estimated Workload Data (Annually)

ESTIMATED

QUANTITIES

ITEM DESCRIPTION QTY UNIT FREQUENCY

Improved Grounds Lawn 28 Acres + 8 Acres Landscaped Areas at Warfare Center, Entrances = 36

36 Acres

MO 12

Improved Grounds Weed Control (Hard surfaces - Sidewalks, Parking lot, Driveway, etc.) = 50 Acres to include the landscaped areas around Cantonment Areas, Hi- Vis, Training Facilities

50 Acres

12 MO

3 Improved Grounds Edging 40,640 LF 12 MO

Irrigation Maintenance/Operation 28 round up to 30 acres Lawn + 50 Acres Rock bed Areas same qty as weed control = 80/2 = 40 Acres

40 Acres Drip Area

Heads or

LF

12 MO

Debris Removal and Grounds Policing = Lawn 28 Acres + 8 Acres Entrances/Warfare center + Turf 2 Acres = 38 Acres

38 Acres

12 MO

7 Leaf Removal

NTE 30

Acres per Work Order

Acres NTE 6 Times per year via W.O.

8 Prune Shrubs and other Plants

NTE 800

Shrub/other plants

EA

N/A ; Per WO

10 Perimeter Fence Line 11 Acres 12 MO 11 BASH 2067 Acres 12 MO

13 Surface Drainage Ditch Maintenance 20 Acres Acres

12 MO

14 Tree Pruning NTE 1300 EA N/A ; Per WO

15 Emergency Tree Pruning NTE 10 EA N/A ; Per WO

16 Tree and Stump Removal NTE 30 EA N/A ; Per WO

17 Emergency Tree and Stump Removal NTE 30 EA

N/A ; Per WO

APPENDIX B –AREA MAPS OR SITE PLANS

Improved, Semi-improved and Un-Improved Grounds (with BASH areas) (_A___sheets)

Edging & Trimming (__A & C__ Sheets)

Areas Requiring Irrigation and Areas with Irrigation Systems (_C___ Sheets)

Areas Requiring Debris Removal and Policing (__A, B, & C_ Sheets) = Improved Grounds and Fence Perimeter

Areas Requiring Leaf Removal (__A & C__ Sheets) =Improved Grounds and Turf Area

Areas Requiring Fertilizer and Liming (_A___ Sheets) = Improved Grounds

Rock Bed (___C__Sheets)

Surface Drainage Ditches (__A__ Sheets)

APPENDIX C – DATA REQUIREMENTS

Provide the data as indicated below to the CO. All reports, submittals, logs, and information provided to the Government shall be electronic and compatible with Microsoft Office, such as Excel, Word, and others. “Compatible” means the document can be opened using the appropriate Microsoft Office component without any discernible effect on the text (e.g., loss of data) or the formatting of the document:

- Contractor’s Quality Control Plan

- Annual Work Schedule

- Primary and Alternate POCs

- Weed Control Plan

- Permits, Licenses and Certification (i.e. Pest/Weed Control state certifications)

- AF Form 332 – Civil Engineer Work Order = As Required

- AF Form 483 – Competency Card = As Required

- DD Form 1532-1

- Herbicide MSDS

APPENDIX D – DEFINITIONS

1. Scalping – areas where the grass is mowed too close to the ground because of uneven ground underneath. When grass is mowed too close to the ground it frequently appears as an unsightly yellow scar. Typically scalping occurs when mowing on hill sides and around obstacles on uneven terrain.

2. Xeriscaping - a landscaping method that employs drought-resistant plants in an effort to conserve resources, especially water, and reduce yard trimmings. Xeriscaping uses decorative brick, lava rock, mulch and low water vegetation such as bougainvillea, hibiscus, cactus, and evergreen ground covering plants to eliminate the high costs of maintaining 2”-4” grass fields and reduce the cost of watering.

3. Pocket Urban Forests – a landscaping technique of planting indigenous local trees and shrubs in clusters to cut down on large open areas of grass that are regularly maintained. This method would be practical on-bases that receive a large amount of rainfall, and as a result do not irrigate.

4. Seed Head Inhibitor – an agent or combination of agents applied to grass areas prone to the production of seed heads to suppress the seed heads and reduce the frequency of mowing required.

5. Rutting – visible marks left on the grounds from the wheels of mowing and edging equipment.

6. Topping – The reduction of a tree’s size using heading cuts that shorten limbs or branches back to a predetermined crown limit. Topping is not an acceptable pruning practice.

7. Lion’s Tailing – The removal of an excessive number of inner, lateral branches from parent branches. Lion’s tailing is not an acceptable pruning practice.

8. Types of Pruning:

a. Cleaning – Selective pruning to remove to remove one or more of the following parts: dead, diseased, and/or broken branches.

b. Thinning – Selective pruning to reduce density of live branches.

c. Raising – Selective pruning to provide vertical clearance.

d. Reduction – Selective pruning to decrease the height and/or spread.

9. Branch Bark Ridge – The raised area of bark in the branch crotch that marks where the branch and parent meet.

10. Caliper – The diameter of a tree measured at a point 6 inches above the ground line if the resulting measurement is no more than 4 inches. If the resulting measurement is more than 4 inches, the measurement is made at a point 12 inches above the ground line.

11. Diameter Breast Height (dbh) – The diameter of a tree measured at a point 4.5 feet above the ground line.

12. Trimming – Cutting of grass and other vegetation around grounds obstacles that prevent mowing.

13. Distinguished Visitor (DV) / Special Cut - Grass cutting in high profile areas of the base such as ceremonial areas, ornamental areas, distinguished visitor routes, quarters, and entrances.

A DV cut is generally performed more frequently than other cuttings and the height range specified is usually smaller. Grass clippings are removed from the area and the end result is uniform in appearance, well-manicured, and complete.

APPENDIX E - XERISCAPING AND URBAN FOREST MASTER PLAN =N/A

5 APPENDIXES