Draft- PWS - UST (V1.1).docx

Performance Work Statement

Underground Storage Tank (UST) Compliance Services Inspections, Testing, and Certifications

National Cemetery Administration

Miramar National Cemetery

Month, Day, 2026

1. General

1.1 Introduction

The mission of Miramar National Cemetery is to honor eligible Veterans, active-duty Service Members, and eligible family members with final resting places in national shrines and with lasting tributes that commemorate their service and sacrifice to our Nation. The mission of the UST Compliance Testing is to provide mandated periodic inspection and maintenance on the facilities underground fuel storage tanks in compliance with California State regulations and Department of Labor regulations. This acquisition is essential to maintain continuous cemetery operations and maintain regulation compliance.

1.2 Objective

To conduct State mandated underground fuel storage tank inspections and training, leak monitor certification, overfill prevention.

1.3 Scope of Work

This is a Non-Personal Inspection and Maintenance Service in which the Contractor shall furnish all supplies, materials, personnel, equipment, tools, and supervision necessary to provide complete services in accordance with the California Code of Regulations, Title 23. Waters. Division 3. State Water Resources Control Board and Regional Water Quality Control Boards, Chapter 16. Underground Tank Regulations and ANSI/ALI ALOIM-R2013 Automotive to satisfy the CA Department of Labor (OSH Division).

1.4 Background

The California State Water Resources Control Board and Regional Water Quality Control Boards, Chapter 16 Underground Tank Regulations requires periodic inspections, certifications and training to be performed at Miramar National Cemetery. The standards of maintenance and inspection is to meet compliance with the State and Department of Labor regulations. For this reason, the Contractor’s strict adherence to the standards is required and essential.

1.5 Recognized Holidays

The Cemetery will be open on one day of every HOLIDAY/three day weekend. These days are listed below. Additional work hours may be authorized for the convenience of the Contractor upon written approval of the COR(s). The contractor is not required to perform services on holidays.

January: New Year’s Day January: Martin Luther King Jr.’s Birthday February: Washington’s Birthday May: Memorial Day June: Juneteenth July: Independence Day September: Labor Day October: Columbus Day November: Veterans Day November: Thanksgiving Day December: Christmas

1.6 Hours of Operation

The contractor is responsible for conducting business between the hours of 08:30am and 4:30pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7 Type of Contract

The government will award a firm-fixed price contract.

1.8 Contracting Officer’s Representative (COR)

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

- assure that the Contractor performs the technical requirements of the contract

- perform inspections necessary in connection with contract performance

- maintain written and oral communications with the Contractor concerning technical aspects of the contract

- issue written interpretations of technical requirements, including Government drawings, designs, and specifications

- monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies

- coordinate availability of government furnished property, and provide site entry of Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or contract work statement modifications.

1.9 Period of Performance

The period of performance of this contract is for a base year and four option years.

1.10 Place of Performance

1.10.1 Station address: Miramar National Cemetery, 5795 Nobel Drive, San Diego, CA, 92122.

1.11 Applicable Documents

1.12.1 California Code of Regulations, Title 23. Waters. Division 3. State Water Resources Control Board and Regional Water Quality Control Boards, Chapter 16. Underground Tank Regulations and ANSI/ALI ALOIM-R2013

1.12.2 Cal. Code Regs. Tit. 23, § 2715 - Certification, Licensing, and Training Requirements for Underground Storage Tank Owners, Operators, Facility Employees, Installers, Service Technicians, and Inspectors

2. Specific Requirements/Tasks

2.1 GENERAL

The contractor shall provide all management, permits, tools, supplies, equipment and qualified personnel necessary to provide underground storage tank (UST) inspections, testing and certification services.

The contractor shall be a licensed California Tank Tester certified by the State Water Resources Control Board (23 CCR 17) and possess current certifications issued by the International Code Council (ICC). The contractor will perform all work in compliance with Title 23 California Code of Regulations Chapter 16 Underground Storage Tank Regulations (23 CCR 16) and Chapter 17 Underground Tank Tester Regulations, California Air Resources Board (CARB) Executive Order (E.O.) test procedures, San Diego County Air Pollution Control District (SDAPCD) regulations, 40 Code of Federal Regulations (40 CFR), part 112, Oil Pollution Prevention and Response; Non-Transportation-Related Onshore and Offshore Facilities, National Fire Protection Association Codes NFPA 30 and 30A, Steel Tank Institute Standard SP001 AST Inspection Standard, and Miramar National Cemetery operating permits.

2.2 INSPECTIONS / FACILITY EMPLOYEE TRAINING (TASK 1)

2.2.1 Task 1: Underground Storage Tank Inspections

The contractor shall provide all management, tools, supplies, equipment, and qualified personnel necessary to perform required inspections, including 28-day designated underground storage tank operator (DUSTO) inspections and triennial overfill prevention equipment (OPE) inspections as required for one (1) designated UST facility. The contractor shall provide complete OPE report within thirty (30) days of inspection and provide the DUSTO report within seven (7) days of completing the inspection to the designated government personnel.

Inspections shall include the following:

a. Review Alarm History for previous month and check that each alarm was responded to appropriately

b. Inspect Spill Containers and Under-Dispenser Containment (UDC) Sumps for water, debris, and hazardous substances

c. Check that monitoring equipment in under-dispenser containment is in the proper position for leak detection

d. Inspect Tank Sumps for Water, Debris, or Hazardous Substances, and for proper positioning of the Monitoring Equipment in the Sump (required only when there has been an alarm in that sump within the last month and there is no record of a service visit)

e. Check that all required UST Testing and Maintenance has been completed (Annual Monitoring System Certification, Integrity Testing, Secondary Containment Testing, etc.)

f. Notify the owner/operator of any/all conditions that require follow-up action

2.2.2 Task 2: Underground Storage Tank Training

The Contractor shall conduct yearly employee spill prevention and UST training for Government employees, as well as conduct training to newly hired facility staff employees, upon hire and before start of official duties. Annual training will be conducted during the first visual inspection visit after contract award, then every twelve (12) months thereafter. UST training shall include:

a. Emergency contact information

b. Daily inspection procedures

c. Spill/overfill response procedures

d. Monitoring equipment operation and alarm response

The initial training of a facility employee shall be conducted through a site-specific practical demonstration that provides both sharing information and evaluating knowledge for responding to emergencies, leak detection monitoring alarms, spills, and overfills associated with operating the UST system and must include, but is not limited to, the following:

a. The operation of the underground storage tank system in a manner consistent with the facility's best management practices

b. The facility employee's role regarding the monitoring equipment as specified in the facility's monitoring plan

c. The facility employee's role with regard to spills and overfills as specified in the facility's response plan

d. The name of the contact person(s) for emergencies and monitoring equipment alarms

When a new employee is hired, the government COR will reach out to the Contractor to schedule new hire training. The Contractor shall conduct the new hire training within 30 days of request. In accordance with UST regulations, a certified and licensed DUSTO individual shall be the one to provide this training to the Government staff. Completed certificates shall be provided to the COR.

Upon completion of the facility employee training, the contractor shall provide a signed certificate to the COR and/or Foreman. The certificates shall be maintained on-site and provided to the County of San Diego upon request.

2.3 TESTING & CERTIFICATION OF EQUIPMENT

2.3.1 Task 3: Underground Storage Tank Testing and Certification

The contractor shall provide all management, tools, supplies, equipment and qualified personnel necessary to schedule, coordinate, notify, and perform required spill prevention equipment and containment sump testing, as well as release detection equipment testing, annual monitoring system certification, spill bucket testing, and line leak detection.

The contractor shall comply with Title 23 of the California Code of Regulations, Chapter 16 Underground Storage Tank Regulations (23 CCR 16) and Miramar National Cemetery storage tank (UST) operating permits. The contractor shall provide testing event notifications, as well as testing results and certifications within thirty (30) days to the appropriate regulatory agency and the COR.

2.3.2 Task 4: Air Quality Testing and Certification

The contractor shall provide all management, tools, supplies, equipment and qualified personnel necessary to schedule, coordinate, notify, and perform required Phase I and Phase II Enhanced Vapor Recovery equipment testing.

The contractor shall comply with and conduct tests in accordance with CARB testing procedures, executive orders, the approved Installation, Maintenance, and Operating manual, and SDAPCD regulations. Tests shall be conducted using calibrated equipment meeting the calibration range and calibration intervals specified by the manufacturer.

The contractor shall conduct a pre-test and final test within a twelve (12) month period. The contractor shall ensure the final test is witnessed by air District personnel. The contractor shall schedule and provide notification to the SDAPCD and Government COR at least 10 days prior to testing.

The contractor shall submit a copy of the test report in SDAPCD format, to SDAPCD within fifteen (15) days after each test is conducted. The test report shall include all the required records of test, test data, a statement whether the system or component tested meets or fails to meet the required standards, and the name and signature of the person responsible for conducting tests.

2.4 ROUTINE AND EMERGENCY SERVICE REPAIRS

2.4.1 Routine Service Repairs

The contractor shall perform minor corrective maintenance of USTs identified during routine inspections or testing. Minor repairs are pre-priced FFP visits not to exceed (NTE) $1,200. All repairs identified during inspection and testing, even if under the NTE $1,200, must be coordinated and pre-authorized by the COR prior to execution. The contractor shall submit the pre-authorization form signed off by the COR and Contractor to the COR and CO prior to work. If the system cannot be returned to operational status under the minor repair threshold included in the FFP Service Repairs, the Contractor must provide the COR and COR with a quote detailing the repair plan and cost. The Contractor shall obtain a notice to proceed before executing the additional work within scope.

2.4.2 Emergency Repairs

Emergency repairs are defined as unplanned events that cannot be differed without risk of environmental contamination, regulatory violation, operation shutdown, or damage to Government property.

For emergency conditions that pose immediate risk to personnel, the environment or mission operations, the contractor shall respond within three (3) days for pre-priced FFP repairs NTE $1,200. All emergency repairs identified during inspection or by Government personnel, even if under the NTE $1,200 repair limit, must be coordinated with the COR prior to execution.

Emergency repairs that exceed the NTE $1,200 require the contractor to submit a detailed quote outlining the repair plan to the COR and CO and must obtain a notice to proceed prior to performing any work. Repairs executed under this authorization will be considered additional work within scope.

Upon completion of both minor repairs and additional repairs within scope, the Contractor shall provide a completion report via email to the CO and COR. The report shall document all corrective and preventative maintenance activities including the nature of the deficiency, actions taken, parts replaced and the final operational status of the UST system. These records shall be included with the corrective maintenance invoice.

Repairs performed under Sections 2.4.1 Routine Service Repairs and 2.4.2 Emergency Repairs, shall be covered by two warranties; the standard manufacturer’s warranty (details to be provided by the contractor) and a one (1) year warranty. The one (1) year warranty commences from the date of the completion report submitted to the COR and COR, as outlined in Section 2.4. This warranty covers defects in workmanship and materials utilized during the execution of said repairs. In the event of a defect arising within the warranty period directly attributable to the contractor’s workmanship or materials used in the original repair, the contracto shall perform all necessary corrective actions to restore the system to its operational status, at the contractor's expense. This warranty shall not include failures caused by misuse, neglect, or factors external to the original repair, such as unrelated system components failing. The completion report provided in accordance with Section 2.4 will serve as the baseline for determining warranty eligibility and the scope of corrective action required. The government shall periodically inspect repair work separate from the contractor’s inspection schedule to verify compliance.

The contractor is responsible for obtaining any permits required to perform repairs or corrective actions from applicable regulation authority. Contractor is responsible for payment of all permitting fees associated with performed repairs or corrective actions. Copies of all required permits shall be provided to the COR prior to the start of any corrective maintenance or repair work.

3. GENERAL INFORMATION

3.1 QUALITY ASSURANCE. The designated COR will periodically evaluate the contractor’s performance. The COR shall receive from the contractor all deliverable documentation for technical review and evaluation, such as Contractor’s certifications, completed inspection reports, testing and certification results regulatory agency notifications, and facility staff training records.

3.2 GOVERNMENT REMEDIES. The Contracting Officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for the contractor’s failure to correct non-conforming services.

3.3 SPECIAL QUALIFICATIONS. Contractor and/or subcontractors must be licensed in accordance with Title 23 of the California Code of Regulations, Chapter 17 and perform all work as required in Title 23 of the California Code of Regulations Chapter 16 Underground Storage Tank Regulations (23 CCR 16). Certifications must be submitted to the Government prior to the notice-to-proceed (NTP) for verification.

3.4 SERVICE SUMMARY. The Service Summary (SS) outlines the minimum standards with delivery method and promotes continuous improvements in contractor performance. The contract service requirements are summarized in performance objectives that relate directly to environmental regulatory requirements. The performance threshold briefly describes the minimally acceptable levels of service required for each performance objective. The SS provides information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to success. Procedures set forth in FAR 52.212-4(a), Contract Terms and Conditions-Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

PO#1: Licenses & Certifications

2. Shall be performed within the required 28-day regulatory timeframe, 100% of the time.

3. Shall be submitted to the COR and state/county authority within the required regulatory timeframe, 100% of the time.

100% Inspection

2. Shall be performed within the required 28-day regulatory timeframe, 100% of the time.

3. Shall be submitted to the COR and state/county authority within the required regulatory timeframe, 100% of the time.

100% Inspection

3.5 DELIVERABLES. The Contractor shall provide the following deliverables. Acceptance of final documents is subject to Governmental approval. All deliverables shall be submitted via email to the Government Contracting Officer’s Representative (COR) and the Contracting Officer (CO).

Task 2.1 & 3.3

Task 2.2.2

a. Shall be coordinated with the COR fifteen (15) days prior to the tentative date.

b. Training records/certificates shall be submitted no more than five (5) days after training.

Task 2.2.1 & 2.3

a. Shall be coordinated with the COR fifteen (15) days prior to the tentative date.

b. Reports/certificates shall be submitted no more than five (5) days after training.

Task 2.4

4. ENVIRONMENTAL REQUIREMENTS

4.1 Contractor shall be responsible for clean-up/removal/disposal of all hazardous materials/wastes.

4.2 Contractor shall be responsible for obtaining applicable permits and payment of associated permit fees as required for repairs and services from the applicable regulatory agency. The contractor shall provide a copy of the permit to the COR prior to service or repair work being performed.

5. Meetings

5.1 For all meetings, the contractor shall be responsible for providing meeting materials, and administrative and facilitation support. Meetings will be conducted at either the COR’s office or administration conference room at 5795 Nobel Drive, San Diego, CA, or through an alternative method of communication (such as a teleconferencing), as approved by the Contracting Officer.

5.2 Compliance Status and Program Management Reviews: As needed, status meetings to be conducted to ensure compliance measures are being met and timely.

Appendix A

REFERENCED PUBLICATIONS AND FORMS

40 CFR, part 112 Oil Pollution Prevention and Response, Non-Transportation-Related Onshore and Offshore Facilities https://www.ecfr.gov/current/title-40/chapter-I/subchapter-D/part-112?toc=1

23 CCR 17, California Code of Regulations, Chapter 17, Underground Tank Tester Regulations https://www.waterboards.ca.gov/ust/regulatory/docs/chapter17.pdf

23 CCR 16, California Code of Regulations Chapter 16 Underground Storage Tank Regulations https://www.waterboards.ca.gov/ust/regulatory/docs/ccr_title23_5_14_01.pdf

California Air Resources Board (CARB), Vapor Recovery Certification and Test Procedures https://ww2.arb.ca.gov/our-work/programs/vapor-recovery/vapor-recovery-certification-and-test-procedures

California Air Resources Board (CARB), Vapor Recovery Executive Orders https://ww2.arb.ca.gov/our-work/programs/vapor-recovery/vapor-recovery-executive-orders

NFPA 30, National Fire Protection Association, Flammable and Combustible Liquid Codes https://www.nfpa.org/for-professionals/codes-and-standards/list-of-codes-and-standards/free-access

NFPA 30A Motor Fuel Dispensing Facilities and Repair Garages https://www.nfpa.org/for-professionals/codes-and-standards/list-of-codes-and-standards/free-access

Steel Tank Institute Standard SP001 AST Inspection Standard https://www.epa.gov/oil-spills-prevention-and-preparedness-regulations/tank-inspections

PWS for UST Compliance Testing and Lift Inspection Services

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