Draft Performance Work Statement - UST.docx

DRAFT

Performance Work Statement Underground Storage Tank (UST) Compliance Testing at Miramar National Cemetery

Table of Contents

Performance Work Statement (PWS) for the UST Compliance Testing at Miramar National Cemetery

1. General

1.1 Introduction

The mission of Miramar National Cemetery is to honor eligible Veterans, active-duty Service Members, and eligible family members with final resting places in national shrines and with lasting tributes that commemorate their service and sacrifice to our Nation. The mission of the UST Compliance Testing is to provide mandated periodic inspection and maintenance on the facilities underground fuel storage tanks in compliance with California State regulations and Department of Labor regulations. This acquisition is essential to maintain continuous cemetery operations and maintain regulation compliance.

1.2 Objective

To conduct State mandated underground fuel storage tank inspections and training, leak monitor certification, overfill prevention.

1.3 Scope of Work

This is a Non-Personal Inspection and Maintenance Service in which the Contractor shall furnish all supplies, materials, personnel, equipment, tools, and supervision necessary to provide complete services in accordance with the California Code of Regulations, Title 23. Waters. Division 3. State Water Resources Control Board and Regional Water Quality Control Boards, Chapter 16. Underground Tank Regulations and ANSI/ALI ALOIM-R2013 Automotive to satisfy the CA Department of Labor (OSH Division).

1.4 Background

The California State Water Resources Control Board and Regional Water Quality Control Boards, Chapter 16 Underground Tank Regulations requires periodic inspections, certifications and training to be performed at Miramar National Cemetery. The standards of maintenance and inspection is to meet compliance with the State and Department of Labor regulations. For this reason, the Contractor’s strict adherence to the standards is required and essential.

1.5 Recognized Holidays

The Cemetery will be open on one day of every HOLIDAY/three day weekend. These days are listed below. Additional work hours may be authorized for the convenience of the Contractor upon written approval of the COR(s). The contractor is not required to perform services on holidays.

January: New Year’s Day January: Martin Luther King Jr.’s Birthday February: Washington’s Birthday May: Memorial Day June: Juneteenth July: Independence Day September: Labor Day October: Columbus Day November: Veterans Day November: Thanksgiving Day December: Christmas

1.6 Hours of Operation

The contractor is responsible for conducting business between the hours of 08:30am and 4:30pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7 Type of Contract

The government will award a firm-fixed price contract.

1.8 Special Qualification

County of San Diego appropriate work certifications for underground storage tank and vehicle lift stations.

1.9 Contracting Officer Representative (COR)

The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

- assure that the Contractor performs the technical requirements of the contract

- perform inspections necessary in connection with contract performance

- maintain written and oral communications with the Contractor concerning technical aspects of the contract

- issue written interpretations of technical requirements, including Government drawings, designs, and specifications

- monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies

- coordinate availability of government furnished property, and provide site entry of Contractor personnel.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or contract work statement modifications.

1.10 Period of Performance

The period of performance of this contract is for a base year and four option years.

1.11 Place of Performance

1.7.1 Station address: Miramar National Cemetery, 5795 Nobel Drive, San Diego, CA, 92122.

1.12 Applicable Documents

1.12.1 California Code of Regulations, Title 23. Waters. Division 3. State Water Resources Control Board and Regional Water Quality Control Boards, Chapter 16. Underground Tank Regulations and ANSI/ALI ALOIM-R2013

1.12.2 Cal. Code Regs. Tit. 23, § 2715 - Certification, Licensing, and Training Requirements for Underground Storage Tank Owners, Operators, Facility Employees, Installers, Service Technicians, and Inspectors

2. Specific Requirements/Tasks

2.1 Tasks

2.1.1. DESIGNATED UNDERGROUND STORAGE TANK OPERATOR SERVICES:

2.1.1.1 Provide annual site-specific on-the-job UST Training for facility employees. Annual training shall be conducted during the first visual inspection visit after contract award, then every twelve (12) months thereafter. UST Training to include the following:

a) Emergency Contact Information

b) Spill/Overfill Response Procedures

c) Monitoring Equipment Operation and Alarm Response

d) Operation of the UST in a manner consistent with “Best Management Practices (BMP’s)”

2.1.1.2 Perform Visual Inspections of the UST Facility and record results on an Inspection Report and provide to owner/operator every twenty eight (28) days. Inspections to include the following:

a) Review Alarm History for previous month and check that each alarm was responded to appropriately.

b) Inspect Spill Containers and Under-Dispenser Containment (UDC) Sumps for water, debris, and hazardous substances.

c) Check that monitoring equipment in under-dispenser containment is in the proper position for leak detection.

d) Inspect Tank Sumps for Water, Debris, or Hazardous Substances, and for proper positioning of the Monitoring Equipment in the Sump (required only when there has been an alarm in that sump within the last month and there is no record of a service visit).

e) Check that all required UST Testing and Maintenance has been completed (Annual Monitoring System Certification, Integrity Testing, Secondary Containment Testing, etc.)

f) Notify the owner/operator of any/all conditions that require follow-up action.

2.1.1.3 Document all Inspections on Monthly Visual Inspection Checklist Forms as required for Recordkeeping.

2.1.1.4 Provide annual on-the-job Training for facility employees to conduct Daily Inspections on all Gasoline Dispensing Equipment to ensure good working conditions. Contractor shall provide the name of contact persons for emergencies and monitoring equipment alarms. The contractor shall submit to the COR and Foreman annually for review. Facility employees are anyone who has any interaction with the fuel station; supervisors, mechanics, maintenance personnel and internment crew members.) The initial training of a facility employee shall be conducted through a site-specific practical demonstration that provides both sharing information and evaluating knowledge for responding to emergencies, leak detection monitoring alarms, spills, and overfills associated with operating the UST system and must include, but is not limited to, the following:

(a) The operation of the underground storage tank system in a manner consistent with the facility's best management practices.

(b) The facility employee's role regarding the monitoring equipment as specified in the facility's monitoring plan.

(c) The facility employee's role with regard to spills and overfills as specified in the facility's response plan.

(d) The name of the contact person(s) for emergencies and monitoring equipment alarms.

2.1.1.5 Upon completion of the facility employee training, the designated UST operator(s) shall provide a signed "Facility Employee Training Certificate," to the COR and/or Foreman of facility employees that have received training. The certificates shall be maintained on-site or off-site at a readily accessible location, if approved by the County of San Diego, and provided to the local agency upon request.

2.1.1.6 Provide annual on-the-job Training for facility employees to Obtain Monthly Gasoline Throughput information and record per industry standard Recordkeeping Requirements.

2.1.2 LEAK MONITOR CERTIFICATION (ANNUAL):

2.1.2.1 Notify and Coordinate the Annual Leak Monitor Certification with the County Department of Environmental Health (DEH).

2.1.2.2 Test and Certify the Tank Monitoring System and all associated Leak Sensors in the presence of a DEH Inspector.

2.1.2.3 Perform Hydrostatic Testing on Spill Buckets.

2.1.2.4 Test audio visual Overfill Alarm on Underground Storage Tanks.

2.1.2.5 Install new Certification Labels/Tags on all (102) tested Sensors.

2.1.2.6 Document/record all Testing on DEH Form HM-9301.

2.1.2.7 Send one (1) hard copy of the new Leak Monitoring System Certification to the Owner/Operator as required for Recordkeeping.

2.1.2.8 Send one (1) hard copy of the new Leak Monitoring System Certification to DEH within 30-days of Test Date.

2.1.2.9 Leak Monitor Certification shall be conducted during the first visual inspection visit after contract award, then every twelve (12) months thereafter.

2.1.3 OVERFILL PREVENTION EQUIPMENT INSPECTION: Due annually before October 13th.

2.1.3.1 Notify and coordinate the (OPE) Overfill Prevention Equipment Inspection with the San Diego County Department of Environmental Health (DEH).

2.1.3.2 Locate UST Calibration Charts for Reference During Inspection.

2.1.3.3 Test and certify the ATG’s to Verify INCON TS-550 Audible/Visual is Operating Correctly for Both UST’s.

2.1.3.4 Document/record all testing on (SWCRB) State Water Control Resource Board OPE Inspection Form.

2.1.3.5 Send one (1) hard copy of the (OPE) Overfill Prevention Equipment Inspection to the Owner/Operator as required for Recordkeeping.

2.1.3.6 Send one (1) hard copy of the (OPE) Overfill Prevention Equipment Inspection DEH within 30-days of Test Date.

2.1.3.7 Overfill Prevention Equipment Inspection shall be conducted during the first visual inspection visit after contract award, then every twelve (12) months thereafter.

3. Contractor Quality Assurance.

3.1 Contractor shall utilize the Performance Work Statement to self-report to the station COR according to each document. After each job has been completed, a copy of the inspection and maintenance results will be provided to the station COR.

4. Delivery or Deliverables

4.1 Maintenance area USTs shall receive California State mandated periodic inspections and maintenance in accordance with Regulations noted in “Applicable Documents”.

5. Meetings

5.1 For all meetings, the contractor shall be responsible for providing meeting materials, and administrative and facilitation support. Meetings will be conducted at either the COR’s office or administration conference room at 5795 Nobel Drive, San Diego, CA, or through an alternative method of communication (such as a teleconferencing), as approved by the Contracting Officer.

5.2 Compliance Status and Program Management Reviews: As needed, status meetings to be conducted to ensure compliance measures are being met and timely.

-End-

PWS for UST Compliance Testing and Lift Inspection Services

Table 1: Model for List of Deliverables For fixed-price line items:

OR

Period of performance Destination

OR

Place of performance

UNDERGROUND STORAGE

TANK OPERATOR

INSPECTIONS.

2.1.1.3

2.1.1.6

CERTIFICATION. TEST AND

CERTIFY TANK MONITORING

SYSTEM ASSOCAITED WITH

LEAK SENSORS.

COORDINATE WITH DEH.

DUE NOVEMBER

INSPECTION- TESTING RED

DYE DIESEL ATG & TESTING

UNLEADED ATG.

DUE NOVEMBER

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