Attachment_4_-_Local_Clauses.pdf

Solicitation F2F3235077AU01 Attachment 4

Grease Traps, Sewage Lift Stations, and Holding Tanks Maintenance Services Hurlburt Field, Florida

LOCAL CLAUSES

HF024 HURRICANE SEASON OR NATURAL DISASTERS - SERVICES

Normally, the period from 1 June through 30 November is the premier season for Hurricanes, Tropical Storms and

Tropical Depressions for Hurlburt Field, FL and surrounding areas.

In the event of a natural disaster and at the direction of the Contracting Officer, the Contractor shall be responsible for:

a) Securing all equipment, materials and cleaning up the work area;

b) Continuing normal operations until directed otherwise by the Contracting Officer;

c) Evacuating the base as directed by the Contracting Officer;

d) Provide a POC to the Contracting Officer to recall the contractor after the danger is over;

e) Be prepared to resume normal operations when notified by the Contracting Officer.

The work site should be free of objects capable of becoming airborne and causing a hazard. Damages occurring as a result of contractor debris are the responsibility of the contractor and will be handled in accordance with FAR

52.237-2, this clause and other requirements of this contract.

(End of clause)

HF042 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUN 08)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) Contractors will be required to complete the following forms (to be provided at the pre-performance conference) in order for employees to gain access to the installation:

(1) Contractor Employee Listing

(2) Department of Homeland Security Form I-9 (DHS I-9)

(i) The Contractor Employee List. This form must list every employee requiring access. Every time employees change, it must be updated to reflect additions and/or deletions. Identify those individuals you wish to have escort authority by including the word “escort” or “E” next to their names. Limit the number of individuals designated as escorts to a reasonable number (i.e. one or two). For work locations please use building numbers or areas (i.e. Bldg 90618 or Red Horse, AMMO Area, etc.). Once completed, email the list to the Contracting Office representative in EXCEL format. The Contracting Officer will then prepare and attach a cover letter, and forward the Employee List to the Visitor Control Center.

(ii) Upon notification that your employee list has been forwarded to the Visitor Control Center, the employee must complete the DHS I-9 form and hand carried to the Visitor Control Center. The form must be signed by the employee and the employer or designated representative. If everything is in order, they will receive a contractor badge. If an employee will be driving on Hurlburt Field they are required to provide a valid driver’s license, vehicle registration, and proof of insurance. NOTE: The section of the Visitor Control Center administrating this function is closed after 1300 (1:00 p.m.), therefore, employees must arrive prior to this time in order for their documentation to be processed.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel

Security Program Management, citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

HF043 Use of Portable Electronic Devices (PED)

1. Contractors and or consultants shall comply with these policies and procedures concerning the use of PED in the work place, AFSSI 8502, Organizational Computer Security; AFSOC1 33-202, Portable Electronic Device and

USSOCOM Directive 380-19, Portable Electronic Device Policy.

2. No PED, whether government, personal, corporate, or contractor owned/leased is permitted in any AFSOC office or building where classified or CUI is processed, stored or discussed without prior written approval from the respective Wing Information Protection Office and unit/directorate security manager.

3. Only government-owned/leased PEDs with their transmitting capability properly disabled or controlled by software/hardware countermeasures may be used where classified or CUI is processed, stored or discussed.

Removing the batteries, powering down or putting a PED into an "airplane mode" (device works but cellular capability is turned off) does not eliminate the threat posed by these devices and does not meet the intent of this policy. Proper disabling of any PED will be done by a qualified client support administrator following procedures issued by the command Information Assurance Office (IAO).

4. PEDs include:

a. Personal digital assistants (PDAs) (e.g., Research in Motion's Blackberry, Palm Pilot. Cassiopeia devices, etc.)

b. Laptop/notebook/tablet personal computers (to include wireless components such as keyboards and mice).

c. Cellular and cordless telephones or any other device incorporating cellular phone technology.

d. Pagers that have a capability to store data, record audio or to transmit information (sometimes referred to as two-way pagers).

e. Any PED with wireless capability using any combination of the following: radio frequency (RF), infrared (IR), Bluetooth technologies.

f. Any PED with imaging capability (still or video) to include all types of cameras and portable document scanners.

http://www.e-publishing.af.mil/search.asp?keyword=AFI+31-101&Go.x=8&Go.y=10 http://www.e-publishing.af.mil/pubfiles/af/31/afi31-501/afi31-501.pdf

g. Any PED with the ability to record audio or any voice memo recording capability (to include iPods

MP2/3/4 players, cassette recorders, etc.)

h. Any PED with digital storage capability, (e.g., thumb/flash drives, photo flash drives, memory sticks, external hard drives, pen drives, portable gaming devices, digital photo frames, etc.)

i. Any other PED of similar capability or design.

5. The following PEDs are excluded from this policy:

a. Government-owned and issued land mobile or tactical radios.

b. Medical, firefighting or police equipment with transmitting or recording capabilities when the bearers of these items are responding to emergencies requiring this equipment.

c. Devices that only play prerecorded audio or video media (e.g., CD, DVD, tape cassette and video players without recording capability.

d. Receive-only pagers, Global Positioning System receivers, remote locking devices for automobiles, hearing aids, pacemakers, other implanted medical device, or personal life support systems.

(End of clause)

HF045 Protection of Personally Identifiable Information (PII) on Electronic Media

1. Protecting sensitive PII is everyone’s responsibility. Sensitive PII is defined as personal information, which if lost, compromised or disclosed without authorization, could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual.

a. Some information, standing alone, is sensitive PII, such as: social security number in any form (including the ‘last four’), alien registration number, biometric information, and financial account numbers.

b. Some information is sensitive PII when grouped with the person’s name or other unique identifiers (like an address or phone number), such as: driver’s license number, medical information, citizenship or immigration status, passport number, full date of birth, and authentication information, such as mother’s maiden name, place of birth, or phone passwords.

2. Contractors shall:

a. Encrypt all e-mails containing sensitive PII sent to or from an unclassified e-mail account;

b. When encrypted e-mail is not feasible, but electronic transmission of sensitive PII is operationally required, will use a DoD-approved file exchange, such as the Safe Access File Exchange, which can be found at https://safe.amrdec.army.mil/safe/;

c. Not send sensitive PII to any person who does not have an official need for such information; and

d. Not post or place sensitive PII on social media, share drives, SharePoint sites, or other similar collaborative environments, unless required for daily operation and the drive or site is password-protected or has other similar robust access controls which limit access only to persons who have an official need for such information.

3. These rules apply to any contractor doing business with Hurlburt Field.

4. Failure to comply with these rules may result in termination and/or debarment.

(End of Clause) https://safe.amrdec.army.mil/safe/