EXHIBIT O - Deliverables IAW RLP 36C248-25-R-0052.xlsx
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- Attached to
- X1DB--FY26 New Lease: Multispecialty, Acupuncture and Chiropractic Clinic Brevard County
- Solicitation number
- 36C24825R0052
About this file
This document is an Exhibit of Deliverables for Request for Lease Proposal (RLP) No. 36C248-25-R-0052 issued by the Department of Veterans Affairs Network Contracting Office 08 for a medical facility lease in Brevard County, Florida. The solicitation seeks a multispecialty, acupuncture, and chiropractic clinic space between 6,240 and 7,560 ABOA square feet, with 42 total parking spaces (including 5 ADA reserved spaces) in Titusville/Rockledge. The lease term is 15 years total with a 5-year firm term, and the estimated occupancy date is November 1, 2026, with proposals due by May 26, 2025.
The document extensively details required offer submissions, including mandatory documentation such as GSA Forms 1217 and 1364, proof of property ownership/control, financial commitments, zoning compliance, and detailed factor submissions. Key submission requirements include location maps demonstrating site suitability, design intent drawings, security improvement plans, parking arrangements, amenities proximity, transit accessibility, and past performance references. Offerors must provide comprehensive documentation addressing technical requirements, architectural design, emergency response capabilities, property management qualifications, construction team experience, and complete pricing information using specified exhibits and templates.
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Deliverables
| REQUIRED CONTENTS OF OFFERS IN RESPONSE TO RLP NO. 36C248-25-R-0052 | ||||
| Offeror: | Date: | |||
| COVER LETTER | Found in Offer? | Notes/Location | ||
| Cover Page contain the following information: | ||||
| a. | Proposed property address with map showing property within the delineated area. | |||
| b. | Name, phone number and e-mail address of property owner. Note, if responding and you are not the property owner, i.e., broker, provide written signed statement from property owner (owner letterhead) authorizing you to represent the owner. | |||
| c. | Number of parking spaces. | |||
| d. | Date space is available | |||
| 3.03 OFFER SUBMITTAL | Found in Offer? | Notes/Location | ||
| A1. GSA Form 1217, Lessor’s Annual Cost Statement. Complete all sections of the 1217. | ||||
| B. GSA Form 1364, Proposal to Lease Space. Complete all sections of the 1364 | ||||
| B4. Security Unit Price List. The Offeror shall use the Security Unit Price list to provide a cost breakdown of the security countermeasures, which were outlined in the security requirements attachment. | ||||
| B4. TI Unit Price List The Offeror shall use the Tenant Improvements Cost Summary (TICS) Table to provide a cost breakdown of the TI | ||||
| 3.06 ADDITIONAL SUBMITTALS (OCT 2024) | Found in Offer? | Notes/Location | ||
| A. | If the offeror is not the owner of the Property, authorization from the ownership entity to submit an offer on the ownership entity’s behalf. Note, if responding and you are not the property owner, i.e., broker, provide written signed statement from property owner (owner letterhead) authorizing you to represent the owner, in that case the offeror will be the owner and all documentation provided must be signed by and completed accordingly. If not the owner but you responding with an offer on your behalf; the only acceptable document to demonstrate ownership/interest in the property is a notarized Purchase/Sale contract that has been signed by all parties, is not expired and in full force and effect and that is conditional only to the award (or not) of the lease resulting from this procurement. | |||
| B. | Satisfactory evidence of at least a conditional commitment of funds in an amount necessary to prepare the Space, including Shell, TI, and BSAC improvements. Such commitments shall be signed by an authorized bank officer, or other legally authorized financing official, and at a minimum shall state: amount of loan, term in years, annual percentage rate, and length of loan commitment. Alternatively, if the Offeror is self-financing, Offeror must demonstrate, to the satisfaction of the LCO, that it has adequate financial resources to self-finance the necessary improvements, e.g., income statements, cash flow statements, balance sheets, three (3) months of bank statements showing sufficient on hand stable cash reserves to fund the improvements, letter from the entity’s financial officer. | |||
| C. Evidence that the Property is zoned in compliance with local zoning laws, including evidence of variances, if any, approved by the proper local authority. If the current zoning is not in compliance, the Offeror must submit a plan and time schedule outlining how they will obtain all necessary zoning approvals prior to construction and how long the necessary zoning approvals will take. | ||||
| D. Evidence of ownership or control of Building or site. If the Offeror owns the Property being offered or has a long-term leasehold interest, the deed or lease must be submitted to the LCO evidencing the Offeror's stated interest in the Property and any encumbrances on the Property. | ||||
| E. If the Offeror does not yet have a vested interest in the Property, but rather has a written agreement to acquire an interest, then the Offeror shall submit a fully executed copy of the written agreement with its offer, together with a statement from the current owner that the agreement is in full force and effect and that the Offeror has performed all conditions precedent to closing, or other form of documentation satisfactory to the LCO prior to award. These submittals must remain current. The Offeror is required to submit updated documents as required. A written agreement to acquire an interest in the Property may not be assignable to any other person or entity. If the offeror is not currently the fee owner, the Lease will contain a requirement that the lessor obtain fee title within 30 days of execution of the lease. Fee simple title must be free of any encumbrances that may limit the rights, responsibilities, or liabilities of the parties to this Lease. Lessor’s failure to provide evidence of fee simple ownership within the specified timeframe shall give VA an immediate right to terminate the Lease for default. If a termination for default occurs due to the lessor’s failure to provide fee simple ownership within the specific timeframe, the lessor will not be entitled to any payment whatsoever under the lease.” | ||||
| F. | Required Proof of Signing Authority: As a condition of lease award, the Government will require one of the following forms of proof of signing authority before the Government executes the Lease: |
1. Corporation. Copy of Articles of Incorporation and bylaws. In addition, a copy of the resolution, signed by the necessary directors of the corporation authorizing the corporate officer who will sign the lease to bind the corporation to the Lease.
2. Partnership. Copy of Partnership Agreement, Statement of Partnership, or Statement of Limited Partnership and evidence of authority of signatory to bind the partnership if not expressly authorized by the Partnership Agreement.
3. Limited Liability Company. Copy of the Articles of Organization and Operating Agreement. Also, evidence of the authority of the signing manager (if company is manager owned) or member (if the company is member managed) to sign, if not expressly authorized by the Articles of Organization and/or Operating Agreement.
| 4. | Joint Venture. Copy of Joint Venture Agreement and evidence of authority of signatory to bind the Joint Venture to the Lease. | ||||
| G. | If claiming an historic preference in accordance with the Historic Preference paragraph in RLP Section 2, Eligibility and Preferences for Award, Offeror must submit one of the following as documentation that the Property is historic or the site of the offered Property is within a Historic District: a letter from the National Park Service stating that the Property is listed in the National Register of Historic Places (NRHP) or eligible for listing, with a date of the listing/decision; a letter from the State Historic Preservation Office stating that the Property is listed in the NRHP, or on a statewide register, or eligible for inclusion, with a date of the listing/decision; or, the NRHP Identification Number and date of listing available from the NRHP Database found at www.nps.gov/nr. | ||||
| H. | If there is a potential for conflict of interest because of a single agent representing multiple owners, present evidence that the agent disclosed the multiple representation to each entity and has authorization from each ownership entity offering in response to this RLP package. Owners and agents in conflicting interest situations are advised to exercise due diligence with regard to ethics, independent pricing, and Government procurement integrity requirements. In such cases, the Government reserves the right to negotiate with the owner directly. | ||||
| I. | The Offeror must have an active registration in the System for Award Management (SAM), via the Internet at HTTPS://WWW.SAM.GOV/SAM/ prior to the Lease Award Date. Offerors must be registered for purposes of “All Awards,” including completion of all required representations and certifications within SAM. This registration service is free of charge. | ||||
| J. | The Offeror must submit the Fire Protection and Life Safety (FPLS) Information in subparagraph 1, unless the Building meets an exemption | ||||
| K. The legal description of the Property and tax ID number associated with the Property, copies of prior year tax notices and prior year tax bills, as well as any other information | |||||
| L. | A plan and short narrative as necessary to explain how the Offeror will meet the parking requirements. | ||||
| M. The architectural plans for modernization if the offered Building is not a modern office Building. | |||||
| N. A current asbestos management plan or operations and management plan, along with a current reinspection report (performed within the past 5 years) | |||||
| O. Computer generated plans set to 1/8" = 1'‑0" | |||||
| P. A statement as to whether there are existing vending facilities in the offered Building which have exclusive rights in the Building. | |||||
| Q. | Provide evidence demonstrating amenities do or will exist by the Government’s required occupancy date. Such evidence shall include copies of signed leases, construction contracts, or other documentation as deemed acceptable by the LCO. | ||||
| 3.07 TENANT IMPROVEMENTS INCLUDED IN OFFER (OCT 2020) | Found in Offer? | Notes/Location | |||
| The Tenant Improvements shall include all the Offeror’s administrative costs, general contractor fees, subcontractor’s profit and overhead costs, Offeror's Project Management fee, design costs, and other associated project fees necessary to prepare construction documents and to complete the TIs | |||||
| 3.08 TURNKEY PRICING WITH DESIGN INTENT DRAWINGS PRIOR TO AWARD (OCT 2017) | Found in Offer? | Notes/Location | |||
| A. Offerors must provide DIDs along with initial offer showing their proposed solution to the requirements contained in this RLP. It is the responsibility of the offeror and their respective design and construction team to develop, review, and complete DIDs and establish final pricing prior to submitting their offer. The Offeror shall base the TI portion of its overall pricing on the proposed DIDs IAW the specifications in this RLP and attachments. This TI price is a fixed price which the Offeror shall include in the lease proposal and will be paid with Lump Sum. There will be no financing or amortization of any kind. The Government reserves the right to make no-cost tradeoffs in the TIs after award. No costs associated with the Building shell shall be included in the TI pricing. | |||||
| B. DIDs, for the purposes of the Lease, are defined as layout line drawings of the leased Space, reflecting all Lease requirements, showing partitions and doors; schematic demolition; voice, data, and electrical outlet locations; finishes; generic furniture layout, and any additional details necessary to communicate the design intent to the lessor’s architect for the purpose of preparing the construction documents (CDs). A full DID set must include the following elements: | |||||
| 1. Cover Sheet; | |||||
| 2. Demolition Plan (if applicable); | |||||
| 3. Construction (Partition) Plan; | |||||
| 4. Power/Communication (Electrical) Plan; | |||||
| 5. Furniture Plan; and | |||||
| 6. Finish Plan. | |||||
| 3.09 SECURITY IMPROVEMENTS INCLUDED IN OFFER (OCT 2022) | Found in Offer? | Notes/Location | |||
| All security countermeasures required by the Government for occupancy shall be performed by the successful Offeror as part of the rental consideration, and all improvements shall meet the quality standards and requirements of this RLP package and its attachments. There will be no amortization, the government will pay security improvements along with the TI with a lump sum upon completion and acceptance of the space | |||||
| 3.11 | OPERATING COSTS REQUIREMENTS INCLUDED IN OFFER (JUN 2012) | Found in Offer? | Notes/Location | ||
| The Government requires a fully serviced Lease as part of the rental consideration. The base for the operating costs adjustment will be established during negotiations based upon rentable SF. The proposed methodology for operating costs adjustment shall include all items specified in the attached Lease document. The minimum requirements for normal hours, utilities, and janitorial services are specified in the attached Lease document. The offer shall clearly state whether the rental is firm throughout the term of the Lease or if it is subject to annual adjustment of operating costs as indicated above. If operating costs will be subject to adjustment, those costs shall be specified in the proposal. | |||||
| 4.07 FACTOR SUBMITTAL REQUIREMENTS (OCT 2023) | Found in Offer? | Notes/Location | |||
| Factor 1 – Site-Specific Technical Requirements | |||||
| Sub- Factor 1. | Appropriate land use: Location map showing proposed site is appropriately zoned for a VA Community Based Outpatient Clinic and the development is surrounded by compatible land use zones and in accordance with municipality published future plans. | ||||
| Sub- Factor 2. | Neighborhood: Location map showing proposed site is or will be developed adjacent to compatible businesses or tenants; neighborhood is stable and thriving similarly to area of demarcation (i.e. not in higher crime, property abandonment or blighted than exists elsewhere in designated boundary). | ||||
| Sub- Factor 3. | Amenities: Location map showing proposed site’s primary functional entrance of the Building within safely accessible, walkable 2,640 foot distance of at least seven (7) instances of amenities, two of which are inexpensive or moderately priced fast-food or eat-in restaurants. The remaining five (5) instances fall within at least 2 of the Diverse Use Categories per section 1.05 | ||||
| Sub- Factor 4. | Transit Accessibility: Location map showing proposed site has stops for two or more public bus or streetcar lines usable by tenant occupants and their customers are located within the immediate vicinity of the Building and do not exceed a safely accessible, walkable 1,320 feet from the principal functional entrance of the Building | ||||
| Sub- Factor 5. | Access: Location map showing proposed site is less than 5 miles to a major highway. | ||||
| Sub- Factor 6. | Parking: Location map showing proposed site has a minimum of 80 parking spaces must be available for VA exclusive use and located no more than 250 feet away from the clinic’s main entry. | ||||
| Sub- Factor 7. | Visibility and Direct Access: Location map and pictures showing proposed site is somehow visible from access road or partially obstructed by other development on site and between 3-5 turns to major highway. | ||||
| Sub- Factor 8. | Proximity to Existing Hospitals with Emergency Rooms: Location map showing proposed site is within 1 mile of a Hospital with ER. | ||||
| Sub- Factor 9. | Flooding and Environmental Issues: Written statement and map showing location of the site outside of the 100-Year Flood Plain and free of major environmental constraints, bodies of water, known prior contamination or any other obstacle that could delay construction process or impede veteran access once opened. | ||||
| Factor 2 – Architect Engineering Design |
Design Intended Drawings and written plans demonstrating that the A/E embraces the VA standard for VA PM&r design guide and provides a design based upon the requirements set forth in the VA Technical Information Library.
Factor 3 – Emergency Response Time Written plan for response time to address problem issues with EMS/custodial issues and/or emergencies.
| Factor 4 – Property Management & Operations/ Maintenance Team | |
| Sub- Factor 1. | Management and Operations Qualifications: Offeror must provide a Plan demonstrating qualified property management and operations demonstrating at a minimum current or some prior medical facility experience. |
| Sub- Factor 2. | Management and Operations Proximity: Offeror must provide a Plan demonstrating the location of the management and operations team is less than 50 miles from the proposed location. |
| Factor 5 – Construction Contractor Team |
Offerors must provide a Plan demonstrating qualified Construction contractor experience building medical facilities related or substantially similar to VA PACT design models.
Factor 6 - Occupancy Date Readiness Offerors shall furnish a detailed construction schedule (such as Critical Path Method) showing proposed occupancy no later than 11/1/2026 Factor 7 - Available Space Architectural plans of the existing facility showing shape and available space prior to any remodeling and/or buildout of TI’s.
Factor 8 – Past Performance Offeror must provide three references for past lease experience, to include names and telephone numbers and any other relevant information. Offerors shall use Exhibit J to request the Past Performance Questionnaire to be filled out by their cited references.
Factor 9 – Price Offeror must fill out completely Exhibit K (Master Format TICS Table for TI Costs) and Exhibit L - Security Unit Price List FSL and provide with the offer. Offerors must fill out completely Exhibit D and E (1364 and 1217 respectively) and provide with the offer.
Acknowledged Amendments Found in Offer? Notes/Location
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