Exhibit_IV_-_Solicitation_Reverse_Auction_Procedures.pdf
PDF 98 KB Posted
- Attached to
- UNINTERRUPTIBLE POWER SUPPLIES
- Solicitation number
- 017-2605508-OCIT-AP
- Issued by
- Orange County, California
About this file
This document outlines the solicitation reverse auction procedures for Orange County Information Technology (OCIT) in California regarding the procurement of Uninterruptible Power Supplies (UPS) needed for equipment refresh at remote County sites. The reverse auction process will be conducted electronically, allowing qualified bidders to submit competing bids in real-time during a specified auction period. Bidders must meet all mandatory requirements and qualifications prior to participating in the auction, and all bids submitted during the reverse auction event will be ranked automatically by the system, with lower prices receiving preferential consideration. The auction procedures establish clear protocols for bid submission, bid increments, system functionality, and bidder notifications throughout the competitive process.
The reverse auction format allows for transparent price competition among eligible vendors, with the system displaying aggregate bid information to encourage competitive bidding while protecting individual bidder identities. All participants must comply with applicable terms and conditions, insurance requirements, and delivery specifications established in the main solicitation documents. The procedures include provisions for bid validation, protest resolution, and award determination based on the lowest responsive and responsible bid received during the auction event. Bidders are required to acknowledge their understanding of and agreement to the reverse auction procedures as a condition of participation in this procurement.
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Text version
EXHIBIT IV - SOLICITATION REVERSE AUCTION PROCEDURES
VENDORS ARE ADVISED TO READ THE INSTRUCTIONS BELOW.
THE COUNTY OF ORANGE WILL ACCEPT BIDS FOR TOWING SERVICES USING AN ONLINE
REVERSE AUCTION PROCESS MANAGED AND HOSTED BY EASIBUY, LLC (HEREINAFTER
REFERRED TO AS “EASI”).
REVERSE AUCTION INFORMATION:
THE COUNTY OF ORANGE WILL ACCEPT BIDS FOR UNINTERRUPTIBLE POWER SUPPLIES
USING AN ONLINE REVERSE AUCTION PROCESS MANAGED AND HOSTED BY EASIBUY, LLC
(HEREINAFTER REFERRED TO AS “EASI”). A SEALED RESPONSE DOCUMENTS WITHOUT
PRICING INFORMATION FOR IFB-017-2605508-OCIT-AP, WILL BE RECEIVED BY THE COUNTY
OF ORANGE THROUGH THE COUNTY’S ONLINE BIDDING SYSTEM ON MAY 14, 2024, AT
4:00PM. PRICING FOR IFB-017-2605508-OCIT-JC WILL BE RECEIVED VIA THE REVERSE
AUCTION PROCESS SCHEDULED TO TAKE PLACE ON MAY 21, 2024, AT 1:00 PM (PST).
THE REVERSE AUCTION WILL BE CONDUCTED IN ACCORDANCE WITH THE COUNTY OF
ORANGE PURCHASING PROVISIONS AND THE SPECIFICATIONS FOR THIS BID. THE
REVERSE AUCTION WILL BE THE PROCESS USED TO DETERMINE FINAL PRICING. BY
SUBMITTING A BID THROUGH THE REVERSE AUCTION PROCESS, THE BIDDER AGREES TO
ABIDE BY THE TERMS AND CONDITIONS OF THE COUNTY OF ORANGE POLICIES AND
PROCEDURES FOR THE PURCHASE OF GOODS AND SERVICES, THE TERMS AND
CONDITIONS OF THE REVERSE AUCTION AND THE TERMS AND SPECIFICATIONS FOR THIS
BID. A CONDITION OF PARTICIPATION IN THE REVERSE AUCTION IS THAT VENDORS
COMPLETE ALL BID PROPOSAL FORMS AND BE DEEMED RESPONSIVE TO ALL
REQUIREMENTS AND RESPONSIBLE TO PERFORM THE SERVICES OR TO PROVIDE THE
GOODS. SUCH DETERMINATION WILL BE A PRE-REQUISITE TO PARTICIPATION IN THE
REVERSE AUCTION EVENT.
PLEASE REFER TO EXHIBIT III - SOLICITATION REVERSE AUCTION PROCEDURES FOR
ADDITIONAL INFORMATION.
ALL QUESTIONS PERTAINING TO THIS INVITATION FOR BID (IFB) MUST BE SUBMITTED
THROUGH OPENGOV. ANY COUNTY RESPONSE RELEVANT TO THIS IFB OTHER THAN
THROUGH OR APPROVED BY COUNTY EXECUTIVE OFFICE/COUNTY PROCUREMENT IS
UNAUTHORIZED AND WILL BE CONSIDERED INVALID.
**BIDDERS MUST FILL OUT THE ALL-REQUIRED FORMS ATTACHED AND SUBMIT WITH BID
TO BE DEEMED RESPONSIVE.
**BIDDERS ARE ADVISED TO CAREFULLY READ THE COUNTY TERMS AND CONDITIONS,
INSURANCE REQUIREMENTS, AND THE MODEL CONTRACT INCLUDING ATTACHMENT A
(SCOPE OF WORK) AND ATTACHMENT B (VENDOR PRICING), PRIOR TO SUBMITTING A BID.
AWARDED CONTRACTOR MUST PROVIDE ALL INSURANCE REQUIREMENTS WITHIN SEVEN
(7) DAYS OF RECOMMENDATION OF AWARD, BUT PRIOR TO OFFICIAL CONTRACT AWARD.
**AWARDED BIDDER WILL BE REQUIRED TO SIGN A CONTRACT UPON AWARD. IF AWARDED
BIDDER IS A CORPORATION, SIGNATURES WILL BE PROVIDED IN ACCORDANCE WITH THE
CORPORATION CODES.
IMPORTANT DATES
MAY 7, 2024 - QUESTIONS DUE BY 4:00 P.M.
MAY 14, 2024 - BIDS DUE BY 4:00 P.M.
DATE TBD - REVERSE AUCTION TRAINING - TIME TBD
MAY 21, 2024 - REVERSE AUCTION EVENT/ONLINE BIDDING EVENT AT 1:00PM PST
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