EXHIBIT I_Classrooms_Conf_Room_Upgrade_Specs.pdf

United States Holocaust Memorial Museum Washington, D.C.

Project Specifications for the

USHMM Classrooms Upgrade

100%/Permit Submission

SG Project No. 12241

Office of Facilities Management 100 Raoul Wallenberg Place SW

Washington DC 20024-2126

(202) 479-9736

SmithGroup 1700 New York Ave NW, Suite 100

Washington, D.C. 20006

(202) 842-2100

February 26, 2024

EXHIBIT I

sghorbanian Image sghorbanian Text Box USHMM Conference Room Upgrade

© United States Holocaust Memorial Museum 2024 This document is the property of the United States Holocaust Memorial Museum and cannot be used or reproduced in any manner without the prior written approval of the United States Holocaust Memorial Museum.

12241 - USHMM Classrooms Upgrade

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

000015 - List of Drawings 011000 - Summary of Work 011400 - Work Restrictions 012300- Alternates 012300- Alternates 012900 - Payment Procedures 013100 - Project Management and Coordination 013110 - Request for Information 013200 - Construction Progress Documentation 013300 - Submittal Procedures 013516 - Alteration Project Procedures 014000 - Quality Requirements 014200 � References 015000 - Temporary Facilities and Controls 015200 - Construction Facilities 016000 - Product Requirements 017300 � Execution 017310 - Cutting and Patching 017320 - Selective Demolition 017419 - Construction Waste Management and Disposal 017700 - Closeout Procedures 017810 - Project Record Documents 017820 - Operation and Maintenance Data

DIVISION 05 - METALS

055000 - Metal Fabrications

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

061053 - Miscellaneous Rough Carpentry 062000 - Finish Carpentry 066219 - Plastic Laminate Faced Architectural Cabinets

DIVISION 08 - OPENINGS

081213 - Hollow Metal Frames 081416 - Flush Wood Doors 083113 - Access Doors and Frames 087100 - Door Hardware

DIVISION 09 - FINISHES

092216 - Non-Structural Metal Framing 092900 - Gypsum Board 095113 - Acoustical Panel Ceilings 096800 � Carpeting 097200 � Wall Coverings 097723 �Fabric Wrapped Panels 099123 � Interior Painting

12241 - USHMM Classrooms Upgrade

DIVISION 10 - SPECIALTIES

101116 � Markerboards 101400 � Signage

DIVISION 11 - EQUIPMENT

115213 � Projection Screens

DIVISION 12 - FURNISHINGS

123600 � Manufactured Countertops

DIVISION 26 - ELECTRICAL

260519 � Low Voltage Electrical Power Conductors and Cables 260523 - Control-Voltage Electrical Power Cables 260526 � Grounding and Bonding for Electrical Systems 260529 � Hangers and Supports for Electrical Systems 260533 � Raceways and Boxes for Electrical Systems 260536 � Cable Trays for Electrical Systems 260544 � Sleeves and Sleeve Seals for Electrical Raceways and Cabling 260553 � Identification for Electrical Systems 260800 - Commissioning Of Electrical Systems 260923 � Lighting Control Devices 260936 � Standalone Multipreset Modular Dimming Controls 262726 � Wiring Devices 265119 � LED Interior Lighting 265219 � Emergency and Exit Lighting 267000 - Electrical Infrastructure For Audiovisual Systems

DIVISION 27 - COMMUNICATIONS

274116 - Integrated Audiovisual Systems And Equipment

12241 - USHMM Classrooms Upgrade

SECTION 00015

LIST OF DRAWINGS

Museum Classrooms

Sheet No. Title

12241 - USHMM Classrooms Upgrade

END OF SECTION

Portals

Sheet No. Title

12241 - USHMM Classrooms Upgrade

SECTION 01100

SUMMARY OF WORK

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Contract Documents are complementary. In the event of inconsistencies among the Contract Documents, contract clauses of the referenced Federal Acquisition Regulation (FAR) govern over the contract clauses of Division-1 Specification Sections of this Project.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: Project consists of renovation of spaces at the United States Holocaust Memorial Museum as indicated.

1. Project Location: The Main Museum Building, and Portals Conference room.

B. Architect Identification: The Contract Documents, dated 12.16.2022, were prepared for the Project by SmithGroup located at 1700 New York Ave NW, Washington, DC 2006.

C. The Work consists of finish, electrical, and AV upgrades. The work includes, but is not limited to:

a. Selective demolition and construction of drywall and floor and ceiling assemblies.

b. Electrical systems to include the addition of new lighting, selective demolition and relocation of receptacles, specification and layout of lighting.

1.3 CONTRACT

A. Project will be constructed under a general construction contract.

1.4 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the 16-division format and CSI/CSC�s �MasterFormat�.

1. Section Identification: The Specifications use section numbers and titles to help cross-referencing in the Contract Documents. Sections in the Project Manual are in numeric sequence; however, the sequence is incomplete. Consult the table of contents at the beginning of the Project Manual to determine numbers and names of sections in the Contract Documents.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

12241 - USHMM Classrooms Upgrade

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words �shall,� �shall be,� or �shall comply with,� depending on the context, are implied where a colon (:) is used within a sentence or phrase.

1.5 PHASING

A. Refer to Section 01110 of the Specifications and to the Phasing Schedule on the Drawings for Project Phasing requirements.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

12241 - USHMM Classrooms Upgrade

SECTION 01140

WORK RESTRICTIONS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Contract Documents are complementary. In the event of inconsistencies among the Contract Documents, contract clauses of the referenced Federal Acquisition Regulation (FAR) govern over the contract clauses of Division-1 Specification Sections of this Project.

1.2 REGULATIONS

A. Contractor�s personnel working at the United States Holocaust Memorial Museum (USHMM) are required to comply with the Regulations Governing the USHMM Buildings and Grounds and the applicable OSHA Standards.

B. Failure to inspect the site or to obtain knowledge of USHMM�s security rules and regulations including, but not limited to, those contained or referenced in this Section, shall not relieve Contractor from performing the contracted Work or complying with the security rules and regulations.

1.3 USE OF PREMISES

A. General: Limit use of premises to work in areas indicated. Do not disturb portions of site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to areas within Contract Limits.

2. Contractor is required to submit a written request three (3) working days in advance to the COR for work required in areas beyond the Contract Limits. Obtain the COR�s approval prior to initiating requested Work. Each written request must include hours, dates, intended work, and personnel required to perform the Work.

B. Use of Existing Building: Maintain existing building in a weathertight condition throughout construction period. Repair damage caused by construction operations. Protect building and its occupants during construction period.

1. A penetration to any surface of the building�s exterior envelope is allowed only when clearly shown on the Contract Documents. Penetrations made to the exterior of USHMM buildings require a written request three (3) working days in advance to the COR.

Access and security procedures will be coordinated by the COR.

2. Penetrations through perimeter walls, roofs, windows, doors, etc. must be secured in a manner acceptable to the COR prior to Contractor�s close of business on the day of the penetration. A joint inspection of the site must be made with Contractor�s field supervisor, the COR before dismissing field personnel.

C. Construction personnel entering USHMM buildings with personal property, including tools and equipment, will be issued an USHMM Property Pass signed by an USHMM authorized representative. The Property Pass will be required in order to exit the building with personal property.

12241 - USHMM Classrooms Upgrade

1. Contractor has the option to provide a lockable gang box for storing tools and equipment used daily on site. Coordinate the delivery and placement of the gang box with the COR.

D. Parking: Not available on USHMM premises on a daily basis. When Contractor requires frequent access to a vehicle for equipment or materials, parking may be available on a case-by-case basis and will be limited to deliveries only. However, parking will not be permitted in staging or security areas. Contractor must submit a written request three (3) working days in advance to the COR for each vehicle requesting parking permits. Obtain the COR approval prior to parking vehicles on the premises. Each written request must include hours, dates, model and year of vehicle, name of company on vehicle, and personnel responsible for vehicle while parked on USHMM premises.

1. Contractor�s access to the vehicle will be monitored and, if the use is observed as infrequent or non-essential, Contractor will be instructed to remove the vehicle.

E. Use of Loading Dock: When Contractor requires the use of the Loading Dock, or other designated USHMM location as determined by the COR, to deliver materials and to remove construction debris, a three (3) working day advance written request to the COR is required.

Obtain the COR approval prior to using the loading dock facilities. Each written request must include hours, dates, model and year of vehicle, name of company on vehicle, and personnel responsible for vehicle while located at the USHMM. Loading Dock facilities will be limited to the Service Area accessed. The Receiving Dock will be available only in the event that a larger space is required for deliveries that cannot be accommodated by the Service Area, however approval must be obtained from the COR before using the receiving dock.

1.4 SUBMITTALS:

A. Contractor shall provide its corporate safety program and include the following submittals:

1. Site-specific safety implementation plan.

2. List of toxic materials with a material�s safety data sheet (MSDS) for each.

1.5 FIELD PERSONNEL

A. Security Clearance: Within ten (10) working days of the Notice to Proceed and within three (3) working days of intent to work in any area of the building or grounds, submit to the COR a list of the Contractor�s principal staff assignments, including the Field Superintendent and other field personnel in attendance at the site; identify individuals, their duties and responsibilities; list their full names, addresses and social security numbers; and a minimum of two (2) twenty-four (24) hour emergency contact names and telephone numbers. Each employee must submit USHMM security forms and copy of driver�s license. All Contractor�s personnel and subs must have security clearance from USHMM before being admitted to work on the premises.

1. Revise the list when personnel not already on the list are to perform work at the site.

Submit the revised list to the COR three (3) working days prior to personnel reporting to the site.

B. The Contractor�s Supervisors or Project Managers may be badged and act as an escort. Average time to acquire a badge is 30 days and complete the requirements below:

12241 - USHMM Classrooms Upgrade

1. All employees assigned to this Contract shall be required to meet the following minimum suitability qualifications before contract performance.

a. Criminal History Check through the submission of fingerprints to the Federal Bureau of Investigation (FBI).

b. A completed Summary Report, Attachment A, confirming the Contractor has:

1) Verified that the Contract employee is a U.S. citizenship;

2) Verified all of the Contract employee�s past employment for a period of five years, including dates of employment; and,

3) Verified the Contract employee has R1 credit rating.

2. Fingerprints will be taken by the USHMM Division of Protection Services (DPS) and submitted by DPS to the FBI. The Contractor shall submit item 1.8.B.1.b. above to the DPS through the Contracting Officer�s Technical Representative (COTR) at least five business working days before an employee's placement at the USHMM. A Contract employee receiving a credit rating other than R1 must be approved by the DPS before acceptance to this Contract. The written request for approval, including a full explanation of the circumstances, shall be in writing and submitted to DPS through the COTR.

3. Contract employees will not be authorized to perform services on this Contract until the minimum suitability requirements are met. If the Contract employee receives an unfavorable report, the Contractor shall be advised in writing that such employee cannot work under this Contract.

4. Temporary suitability determination waivers may be granted by the DPS through the Contracting Officer or COTR for a period of six months from the date that such waiver is approved. If a final suitability determination has not been made upon the expiration of the six- month temporary waiver, the employee will be dismissed from further work until such time as a satisfactory suitability determination is completed.

5. For employees cleared through this process while employed by a Contractor who is subsequently replaced by another Contractor, the succeeding Contractor is not required to submit item 1.8.B.1.b above, unless specifically requested to do so by DPS, the Contracting Officer, or the COTR.

6. Criminal History Checks will be completed annually, upon request by the COTR for a new identification badge, or upon request of DPS, the Contracting Officer, or the COTR.

7. Updated information, as required in paragraph 1.8.B.1.b above, shall be completed every three years, or as requested by the DPS, the Contracting Officer, or the COTR.

8. In lieu of the above requirements, Contract employees with Top Secret security clearances, current within the last five years, may have their Facility Security Officer provide their clearance information in writing to DPS through the COTR.

9. The Contractor shall ensure that a Contract employee's USHMM badges are returned to the COTR when the employee is dismissed or terminated.

C. On-Site Work Hours: Limit work to between 7:00 p.m. to 6:00 a.m., Monday through Friday, unless otherwise indicated. No or low volume, non-distributive work may be scheduled while the museum is open upon request and approval from COR. Weekend work hours are also available

12241 - USHMM Classrooms Upgrade upon request and approval from COR. Work hours may be modified to meet Project requirements if approved by COR and authorities having jurisdiction.

1. Work in Existing Building: Work will be prohibited while the museum is open to visitors between the hours of 10:00 a.m. to 5:30 p.m.

a. Contractor will be responsible for cleaning construction activity prior to museum visitors and employees arriving daily.

b. Loud or dirty activities to be coordinated to limit impact on museum activities and the visitor experience.

c. Large public areas, including atrium spaces and Exhibits space are to remain open daily, requiring daily cleanup prior to the museum opening.

d. Scaffolding and lifts to be removed from public spaces on a daily basis. Specific Accommodations can be made with the museum on a case-by-case basis.

Obtain COR's written permission before proceeding. Any scaffolding left in place during museum hours shall provide all required clearances, over-head protections, temporary protections, barriers and lighting to protect the safety of museum patrons and employees.

e. All public areas are to remain open on a daily basis. Specific accommodations can be made with the museum on a case-by-case basis. Obtain written permission and coordinate with the museum's schedule.

2. When Work must be performed prior to or later than designated hours, Contractor must submit a written request three (3) working days in advance to the COR for required access. Obtain the Owner�s Representative�s approval prior to initiating requested Work.

Each written request must include hours, dates and personnel required to perform the Work.

3. The Contractor shall be prepared to stop work and leave the work area in the event of scheduled shutdowns (USHMM will post all scheduled events monthly) and unforeseen shutdowns (non-scheduled) at time of notification.

1.6 NOISE AND VIBRATION RESTRICTIONS

A. Excessive noise and vibration shall be restricted during USHMM public hours and during scheduled special events outside of normal public hours. Work creating vibrations in the building structure or noise in excess of 70dBA, measured at 10 feet from the source, may NOT be performed unless approved in advance by the COR. All work affecting perimeter walls of work area shall be specifically reviewed with COR prior to performance, and work shall not commence without COR written approval.

B. USHMM public hours are:

1. Monday through Sunday, 10 a.m. through 5:30 p.m

2. Delivery of construction materials and removal of construction debris through USHMM spaces shall be before 10:00 a.m. and/or after 5:00 p.m., Monday through Friday, and shall also be coordinated with scheduled special events outside of normal public hours.

Coordinate the delivery of construction materials and the removal of construction debris with the COR.

12241 - USHMM Classrooms Upgrade

2. Working Days: Monday through Friday with the exception of Federal holidays (see www.opm.gov/fedhol/2003.asp for annual holiday schedules).

1.7 UTILITY OUTAGES

A. If a shutdown of a utility is required, the Contractor must contact the Work Control Supervisor or Operations Manager via the COR to discuss the nature of the shutdown, and the implication to other building systems. The Contractor and the Operations Manager will subsequently confer and coordinate with shop managers as required. The extent of the outage or shutdown will be decided and what, if any, assistance is required from other divisions within the USHMM.

B. The Contractor requiring the shutdown of a utility servicing the USHMM facility must provide an Outage Request to the COR no later than seven (7) full working days prior to the proposed outage. A Utility Outage Request Form will be provided at the Preconstruction Meeting. The following information is required for scheduling:

1. Affected buildings/areas

2. Affected utility(ies)

3. Reason for shutdown

4. Desired time of shutdown (dates and times of commencement of the utility shutdown and of completion of the utility restoration)

5. Extent of impact shutdown will have on building (if known)

C. When possible, shutdowns should be scheduled during other than normal working hours.

1.8 CONTRACTOR�S SAFETY

A. Contractor shall comply with the OSHA Safety and Health Standards when performing construction or equipment servicing type activities.

B. Contractor shall remove existing materials where required and shall not damage government property. The Work shall be carried on in such a manner as to minimize the spread of dust, dirt, debris, and flying particles; provide complete protection for persons and property within and adjacent to the construction area.

C. Accumulations of waste, dust, and debris shall be collected and removed from the work area at the end of each work shift; more frequently in occupied areas, if necessary to keep the quantity of combustible material low.

D. Reporting Accidents: Report all accidents immediately to the Security Office. Prepare and submit written reports, documenting data and actions, of accidents to the Security Office.

E. Accumulations of waste, dust and debris, in addition to materials and equipment stored in the building shall not impose any loads greater than 100 pounds per square foot.

1.12 ELECTRONIC SECURITY AND DETECTION SYSTEMS

12241 - USHMM Classrooms Upgrade

A. Maintain existing security and detection systems indicated to remain in service and protect the systems against damage during demolition and construction activities. Do not interrupt, disconnect, remove, tamper with or cover any systems serving occupied or used facilities, except when authorized in writing by the COR.

1. Contractor is required to submit a written request three (3) working days in advance to the COR for work required that will affect USHMM�s systems. Obtain the COR approval prior to initiating requested Work. Each written request must include hours, dates, intended work, and personnel required to perform the Work.

B. Provide bypass connections as necessary and as directed by the COR, to maintain continuity of fire alarm, smoke detection and security systems to occupied areas of building. Obtain the COR approval if a shutdown of a system is necessary during changeover. Arrange for shutdown of system to occur before or after USHMM staff working hours with the COR.

C. Any system wiring or device accidentally or deliberately damaged or disturbed during construction activities must be reported to the COR immediately.

1. The Contractor, the COR will meet to determine the scope of damage and costs, if any, attributable to Contractor for the work required to restore the system to proper function.

1.13 OCCUPANCY REQUIREMENTS

A. Full USHMM Occupancy: USHMM will occupy portions of existing building during entire construction period. Cooperate with USHMM during construction operations to minimize conflicts and facilitate USHMM usage. Perform the Work so as not to interfere with USHMM�s operations.

1.15 FORMS:

A. Forms are subject to updates.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

12241 - USHMM Classrooms Upgrade

SECTION 01230

ALTERNATES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Contract Documents are complementary. In the event of inconsistencies among the Contract Documents, contract clauses of the referenced Federal Acquisition Regulation (FAR) govern over the contract clauses of Division-1 Specification Sections of this Project.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for alternates.

1.3 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the Bidding Requirements that may be added to or deducted from the Base Bid amount if the United States Holocaust Memorial Museum decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate the alternate into the Work. No other adjustments are made to the Contract Sum.

1.4 PROCEDURES

A. Coordination: Modify or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated modifications to alternates.

C. Execute accepted alternates under the same conditions as other work of the Contract.

D. Schedule: A Schedule of Alternates is included at the end of this Section. Specification Sections referenced in the schedule contain requirements for materials necessary to achieve the work described under each alternate.

PART 2 - PRODUCTS (Not Used)

PART 3 � EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Alternate No. 1: [Daily Work Hours] [Other].

12241 - USHMM Classrooms Upgrade

1. [Schedule daily work hours for construction activities between 8:30am and 4:00pm, Monday through Friday] [Other].

END OF SECTION

12241 - USHMM Classrooms Upgrade

SECTION 01250

CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Contract Documents are complementary. In the event of inconsistencies among the Contract Documents, contract clauses of the referenced Federal Acquisition Regulation (FAR) govern over the contract clauses of Division-1 Specification Sections of this Project.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and processing Contract modifications.

B. Related Sections include the following:

1. Division-1 Section �Product Requirements� for administrative procedures for handling requests for substitutions made after Contract award.

1.3 PROPOSAL REQUESTS EQUIPMENT

A. United States Holocaust Memorial Museum (USHMM)-Initiated Proposal Requests: USHMM will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by USHMM are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation for a cost adjustment to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable delivery charges, equipment rental, and amounts of trade discounts.

c. Indicate labor hours required for performance of each item of work, and applicable hourly rates.

d. Indicate subcontractor change amounts, and provide detailed pricing from all subcontractors.

e. Show subtotals of materials, labor, equipment, and subcontract costs, and include mark-ups for overhead and profit in conformance with Section G �Pricing of Adjustments.�

12241 - USHMM Classrooms Upgrade

f. If the proposed change affects the critical path of the schedule, include an updated Contractor�s Construction Schedule showing the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationships.

B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time, as described in NGA- Initiated Proposal Request above.

2. Comply with requirements in Division-1 Section �Product Requirements� if the proposed change requires substitution of one product or system for product or system specified.

1.4 MODIFICATIONS IN THE WORK EQUIPMENT

A. Contractor shall not proceed with any work outside of the scope of this Contract without a signed contract modification from the United States Holocaust Memorial Museum.

B. USHMM will issue supplemental instructions authorizing modifications in the Work on FAR Standard Form 30 �Amendment of Solicitation/Modification of Contract.�

1. Modification of Contract contains a complete description of change in the Work. It also designates method to be followed to determine adjustment, if applicable, in the Contract Sum or the Contract Time.

C. Documentation of �time and material� changes: Modifications issued to be performed on a time and material basis shall include detailed records of time and material used in performance of the Modification. These records must be approved, signed, and dated each day by the COTR.

1. After completion of the changed work, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

12241 - USHMM Classrooms Upgrade

SECTION 01290

PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Contract Documents are complementary. In the event of inconsistencies among the Contract Documents, contract clauses of the referenced Federal Acquisition Regulation (FAR) govern over the contract clauses of Division-1 Specification Sections of this Project.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Sections include the following:

1. Division-1 Section �Contract Modification Procedures� for administrative procedures for handling changes to the Contract.

2. Division-1 Section �Construction Progress Documentation� for administrative requirements governing preparation and submittal of Contractor�s Construction Schedule and Submittals Schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor�s Applications for Payment.

1.4 PRELIMINARY REQUIREMENTS EQUIPMENT

A. Submit the following within ten (10) days of the effective date of the contract:

1. Schedule of Values.

2. Certificates of insurance and insurance policies.

3. Performance and payment bonds.

B. Administrative actions and submittals that must precede submittal of the first Application for Payment include the following:

1. Submission of List of Subcontracts.

2. Submission of Submittals Schedule.

3. List of Key Personnel and Responsibilities.

1.5 SCHEDULE OF VALUES/INVOICE FORMAT AND CONTENT EQUIPMENT

12241 - USHMM Classrooms Upgrade

A. Use the Specifications table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Division, for each subcontractor, and for each major manufacturer and fabricator.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name, project number and location.

b. Name of Architect

c. Contractor�s name and address.

d. Contract number.

e. Date of submittal.

2. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section.

b. Description of the Work.

c. Name of subcontractor, if applicable.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Dollar value. Percentage of the Contract Sum to the nearest one-hundredth percent, adjusted to total one-hundred (100) percent.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Specifications table of contents. Provide several line items for principal subcontract amounts, where appropriate.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. Include evidence of insurance or bonded warehousing if required. Payment for stored materials is at the discretion of the United States Holocaust Memorial Museum (USHMM), and may require inspection by the Owner�s Representative prior to payment.

6. Each item in the Schedule of Values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor�s option.

12241 - USHMM Classrooms Upgrade

b. Costs for engineering and preparation of shop drawings and other submittals shall be included in the delivery or installation line item for the work. These costs cannot be paid until the item is accepted as stored or installed.

7. Schedule Updating: The Schedule of Values shall be updated to reflect modifications to the Contract only after those modifications have been approved by the CO. Each modification is to be listed as a separate line item on the Schedule of Values, unless directed otherwise by the COR.

1.6 APPLICATIONS FOR PAYMENT EQUIPMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by the COR and paid for by USHMM.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: Payment applications shall be submitted monthly on the date agreed to during the Preconstruction Meeting.

C. Payment Application Forms: Submit payment applications using the AIA Document G702 and AIA Document G703. This form will be provided at the Preconstruction Meeting.

1. Other Application for Payment forms proposed by the Contractor may be acceptable to Architect and Owner. Submit forms for approval with initial submittal of schedule of values.

D. Application Preparation: Contractor shall submit a draft Application for Payment to be reviewed by the COR no less than five (5) working days prior to submission of the application. Contractor shall complete every entry on form and submit the application promptly. The COR will return incomplete or inaccurate applications without action.

E. Transmittal: See Section G of the contract.

F. Application for Payment at Substantial Completion: Submit an Application for Payment showing at least ninety-five (95) percent completion for portion of the Work claimed as substantially complete. Submit all other required documentation in accordance with Division 1 Section - Closeout Procedures.

G. Final Payment Application: Clearly note �FINAL� at the top of the Final Application for Payment, include accounting of all approved modifications to the contract, and show all items at 100 percent complete. Submit all other documentation in accordance with Division 1 Section - Closeout Procedures.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

12241 - USHMM Classrooms Upgrade

SECTION 01310

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Contract Documents are complementary. In the event of inconsistencies among the Contract Documents, contract clauses of the referenced Federal Acquisition Regulation (FAR) govern over the contract clauses of Division-1 Specification Sections of this Project.

1.2 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General project coordination procedures.

2. Conservation.

3. Coordination Drawings.

4. Administrative and supervisory personnel.

5. Project meetings.

6. Computer use.

B. Related Sections include the following:

1. Division-1 Section �Construction Progress Documentation� for preparing and submitting the Contractor�s Construction Schedule.

2. Division-1 Section �Execution Requirements� for procedures for coordinating general installation and field-engineering services.

3. Division-1 Section �Closeout Procedures� for coordinating Contract closeout.

4. Division-2 through -16 Sections for coordinating drawing requirements.

12241 - USHMM Classrooms Upgrade

1.3 COORDINATION

A. Coordination: The Contractor shall be responsible for the coordination of construction operations included in various Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. The Contractor shall coordinate construction operations, included in different Sections, which depend on each other for proper installation, connection, and operation.

1. The Contractor shall schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. The Contractor shall make provisions to accommodate items scheduled for later installation.

B. If necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for the COR.

C. Administrative Procedures: The Contractor shall coordinate construction activities with other contractors through the COR to avoid conflicts and to ensure orderly progress of the Work.

Such administrative activities include, but are not limited to, the following:

1. Prepare Contractor�s Construction Schedule.

2. Coordinate the preparation of the Schedule of Values.

3. Coordinate the installation and removal of temporary facilities and controls.

D. Construction Documents: Drawings shall be provided electronically to the contractor.

E. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work.

F. Computer Use

1. The United States Holocaust Memorial Museum (USHMM) plans to use a web-based system to manage communication on this project. In order to participate in this process and properly manage the project, the Contractor must have e-mail service and access to the world-wide web available during regular business hours, and full-time use of a personal computer with the following minimum specifications:

a. Pentium or Celeron CPU

b. 500 MHz clock speed

c. 64 MB RAM

d. 10 GB hard drive

12241 - USHMM Classrooms Upgrade

2. The Contractor must also have and be able to use word processing (Microsoft Word) and spreadsheet (Microsoft Excel) software.

3. During the project, the following items shall be submitted via email through the web-based management system:

a. Requests for Information

b. Meeting Minutes

c. Daily Reports

d. Submittal Status Updates

4. The USHMM reserves the right to request other submissions through this system.

1.4 SUBMITTALS

A. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Indicate relationship of components shown on separate Shop Drawings.

2. Indicate required installation sequences.

3. Refer to Divisions-2 through -16 Sections for specific drawing coordination requirements.

B. Daily Report: Contractor shall prepare a complete of all activities on site each day, using the USHMM Contractor�s Daily Report form, to be provided at the Preconstruction Meeting. Each day�s report shall be submitted no later than 9:00 a.m. on the following workday.

C. Meeting Minutes: Contractor to provide format or sample.

1.5 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify the COR of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including the COR, within three (3) working days of the meeting.

B. Preconstruction Conference: The COR will schedule a preconstruction conference before starting construction, no later than ten (10) working days after execution of the Agreement. The meeting will include review of responsibilities, personnel assignments, and coordination issues.

1. Attendees: USHMM personnel including the CO and the COR; the Architect/Engineer;

Contractor�s Project Manager and Superintendent; major subcontractors; manufacturers;

suppliers; and other concerned parties shall attend the conference. All participants at the

12241 - USHMM Classrooms Upgrade conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. The meeting agenda will include items of significance that could affect progress, including the following:

a. Tentative construction schedule submitted for USHMM�s approval indicating utility shutdowns and phasing of Work.

b. Critical work sequencing.

c. Designation of responsible personnel.

d. Procedures for processing field decisions and Modifications to Contract.

e. Procedures for processing Applications for Payment.

f. Distribution of the Contract Documents.

g. Submittal procedures.

h. Preparation of Record Documents.

i. Use of the premises.

j. Responsibility for temporary facilities and controls.

k. Parking availability.

l. Office, work, and storage areas.

m. Equipment deliveries and priorities.

n. Safety procedures, including first aid.

o. Security.

p. Progress cleaning.

q. Working hours.

r. Preliminary list of subcontractors.

C. Progress and Coordination Meetings: Conduct progress meetings at the Project site each week, or as requested by the COR.

1. Attendees: In addition to the COR, each subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

12241 - USHMM Classrooms Upgrade

a. Contractor�s Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor�s Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Status of Requests for Information or Clarification.

5) Safety.

6) Deliveries.

7) Off-site fabrication.

8) Access.

9) Site utilization.

10) Temporary facilities and controls.

11) Work hours.

12) Housekeeping.

13) Quality and work standards.

14) Modifications to Contract.

15) Documentation of information for payment requests.

3. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present. Include a brief summary, in narrative form, of progress since the previous meeting and report. Note actions to be taken and individual responsible for each action, as well as required action date.

a. Schedule Updating: Revise Contractor�s Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized.

Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

12241 - USHMM Classrooms Upgrade

FORMS INSTRUCTIONS: open not read only |add header | close header | go to �developer� tab | restrict editing | allow only filling in forms | start enforcing | protect with password | save | close

REQUEST FOR INTERPRETATION 013110 - 1

SECTION 013110 - REQUEST FOR INFORMATION

(This form is to be transmitted from GC or CM to SmithGroupJJR) RFI NO.:

DATE TRANSMITTED: ; Bid Pack: ; Trade Contract:

Response requested from: Civil; Struct; Arch; Mech; Elec; Other Brief description of RFI: (give details below):

PROVIDE

SPECIFIC

REFERENCES:

Section No.

Reference No.

e x a m p le

: Section No.

019999 Reference No.

2.2.A.1

PROVIDE DRAWING REFERENCES:

Contractor requests information for the following from SmithGroupJJR:

(Note: Request information for only 1 item per RFI. This permits individual handling and expedites response.)

This box, if checked, indicates a potential change to the Contract Sum associated with this RFI.

The change is in the range of $ to $ .

This box, if checked, indicates a potential change to the Contract Time associated with this RFI.

The change is in the range of days to .days Requested By: (name):

(After saving file, email or fax to SGJJR project secretary: @smithgroupjjr.com 313.442. )

SmithGroup response: Date Received:

SGJJR DOES NOT expect a change to the Contract Sum Contract Time related to this RFI.

SGJJR expect a change to the Contract Sum Contract Time related to this RFI.

Response By: Date:

Date Transmitted: (Indicate the recipients and the means of transmittal below) Distributed to: Name, Email Address or Fax Number Email Fax Hand Mail

SmithGroup: MOF NOTE: This form is formatted for completion on screen using MS Word. Only form revisions by SmithGroupJJR are valid.

END OF DOCUMENT

12241 - USHMM Classrooms Upgrade

SECTION 013200

CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Contract Documents are complementary. In the event of inconsistencies among the Contract Documents, contract clauses of the referenced Federal Acquisition Regulation (FAR) govern over the contract clauses of Division-1 Specification Sections of this Project.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Preliminary Construction Schedule.

2. Contractor�s Construction Schedule.

3. Submittals Schedule.

B. Related Sections include the following:

1. Division-1 Section �Payment Procedures� for submitting the Schedule of Values.

2. Division-1 Section �Project Management and Coordination� for submitting and distributing meeting and conference minutes.

3. Division-1 Section �Submittal Procedures� for submitting schedules.

4. Division-1 Section �Quality Requirements� for submitting a schedule of tests and inspections.

1.3 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned start and finish times or final completion of the project will be delayed.

2. Predecessor activity is an activity that must be completed before a given activity can be started.

B. Critical Path: The longest continuous chain of activities through the network schedule that establishes the minimum overall Project duration and contains no float.

C. Event: The starting or ending point of an activity.

D. Float: The measure of leeway in starting and completing an activity.

12241 - USHMM Classrooms Upgrade

1. Float time is not for the exclusive use or benefit of either the United States Holocaust Memorial Museum (USHMM) or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the following activity.

3. Total float is the amount of time completion of an activity can be delayed without adversely affecting the planned Project completion date.

E. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

F. Major Area: A significant construction element.

G. Milestone: A key or critical point in time for reference or measurement.

H. Network Diagram: A graphic diagram of a networked schedule, showing activities and activity relationships.

1.4 SUBMITTALS

A. Preliminary Construction Schedule: Submit three (3) copies of schedule, one a single sheet of reproducible media, and two as prints.

B. Contractor�s Construction Schedule: Submit three (3) printed copies of initial schedule, one a single reproducible print and two prints, large enough to show entire schedule for entire construction period.

1.5 COORDINATION

A. All schedules shall be prepared with input from all subcontractors and suppliers. All Contractor personnel, subcontractors, contractor consultants, and suppliers shall be bound to all schedules.

1. Secure time commitments for performing critical elements of the Work from parties involved.

2. Coordinate each construction activity with other activities and schedule them in proper sequence.

B. Review schedule each week at Progress/Coordination Meeting, and prepare a detailed two-week look-ahead schedule of upcoming activities. Solicit and incorporate scheduling and coordination information from all subcontractors and suppliers to assure controlled workflow.

PART 2 - PRODUCTS

2.1 CONTRACTOR�S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of Final Completion.

12241 - USHMM Classrooms Upgrade

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically…