Exhibit G - SOC LTD Certificate.pdf
PDF 156 KB Posted
- Attached to
- Short-Term and Long-Term Disability Benefits
- Solicitation number
- RFP AABA 2027000042 2
- Issued by
- Denver County, Denver City, Colorado
About this file
This document is a Certificate of Coverage for the State of Colorado's Long Term Disability Plan, underwritten by Unum Life Insurance Company of America (Policy No. 419127 012), effective July 1, 2015. The plan covers all full-time, part-time, and seasonal permanent members employed by the State of Colorado in active employment within the United States. Eligible employees must work a minimum of 12 hours per week and satisfy a waiting period on the first of the month following their date of active employment. The plan features a 180-calendar-day elimination period before benefits begin, with monthly disability payments equal to 60% of monthly earnings up to a maximum benefit of $10,000 per month. The maximum period of payment varies by age at disability, ranging from 1 year for members age 69 or older to age 65 or 3 years 6 months (whichever is longer) for members age 61 or younger. Additional benefits include a Rehabilitation and Return to Work Assistance benefit of 10% of gross disability payment (maximum $1,000 per month), dependent care expense benefits up to $350 per month per dependent (maximum $1,000 monthly), and a survivor benefit equal to 3 months of gross disability payment.
The plan is employee-funded, with participants paying 100% of the coverage cost. Monthly disability payments are reduced by deductible sources of income including workers' compensation, state disability benefits, Social Security disability payments, retirement payments, and third-party settlements, though a minimum benefit of $100 per month applies. Employees disabled while working may continue receiving benefits if disability earnings remain below 20% of indexed monthly earnings during the first 12 months, with adjustments thereafter based on percentage of income loss. The plan does not cover disabilities caused by intentionally self-inflicted injuries, loss of professional licenses, criminal convictions, or pre-existing conditions (defined as medical treatment within 3 months prior to coverage effective date resulting in disability within the first 12 months). Mental illness claims are limited to an 18-month maximum pay period unless the member is confined to a hospital or institution. Claims must be filed within 90 days of the elimination period completion, with Unum providing claim decisions within 45 days; appeals must be filed within 180 days of an adverse determination.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Exhibit H - SOC STD Certificate.pdf | ||
| Inquiries and Answers for RFP AABA 2027-0042.pdf | ||
| Exhibit F - Payment Details Monthly Disability Claims 7.1.2023-6.30.2026.xlsx | XLSX spreadsheet | |
| Exhibit A - Specifications and Requirements for RFP AABA 2027-0042.pdf | ||
| STD-LTD PGs.pdf | ||
| Exhibit B - Offeror Questionnaire.xlsx | XLSX spreadsheet | |
| Exhibit D - Information Technology Contract.docx | DOCX document | |
| Exhibit C - Cost Exhibit.xlsm | XLSM spreadsheet | |
| Exhibit E - W-9 - Fillable.pdf | ||
| Administrative Information for RFP AABA 2027-0042.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
State of Colorado
Your Group Long Term Disability Plan
Policy No. 419127 012
Underwritten by Unum Life Insurance Company of America
12/28/2023
CC.FP-1 CC.FP-1 (12/1/2023) 1
CERTIFICATE OF COVERAGE
Unum Life Insurance Company of America (referred to as Unum) welcomes you as a client.
This is your certificate of coverage as long as you are eligible for coverage and you become insured. You will want to read it carefully and keep it in a safe place.
Unum has written your certificate of coverage in plain English. However, a few terms and provisions are written as required by insurance law. If you have any questions about any of the terms and provisions, please consult Unum's claims paying office. Unum will assist you in any way to help you understand your benefits.
If the terms and provisions of the certificate of coverage (issued to you) are different from the policy (issued to the policyholder), the policy will govern. Your coverage may be cancelled or changed in whole or in part under the terms and provisions of the policy.
The policy is delivered in and is governed by the laws of the governing jurisdiction and to the extent applicable by the Employee Retirement Income Security Act of 1974 (ERISA) and any amendments.
For purposes of effective dates and ending dates under the group policy, all days begin at 12:01 a.m. and end at 12:00 midnight at the Policyholder's address.
Unum Life Insurance Company of America 2211 Congress Street Portland, Maine 04122
TOC-1 (12/1/2023) 2
TABLE OF CONTENTS
BENEFITS AT A GLANCE .............................................................................................B@G-LTD-1
LONG TERM DISABILITY PLAN ...................................................................................B@G-LTD-1
CLAIM INFORMATION ..................................................................................................LTD-CLM-1
LONG TERM DISABILITY..............................................................................................LTD-CLM-1
GENERAL PROVISIONS...............................................................................................MEMBER-1
LONG TERM DISABILITY..............................................................................................LTD-BEN-1
BENEFIT INFORMATION ..............................................................................................LTD-BEN-1
OTHER BENEFIT FEATURES.......................................................................................LTD-OTR-1
OTHER SERVICES........................................................................................................SERVICES-1
GLOSSARY....................................................................................................................GLOSSARY-1
B@G-LTD-1 (12/1/2023) 3
BENEFITS AT A GLANCE
LONG TERM DISABILITY PLAN
This long term disability plan provides financial protection for you by paying a portion of your income while you are disabled. The amount you receive is based on the amount you earned before your disability began. In some cases, you can receive disability payments even if you work while you are disabled.
EMPLOYER'S ORIGINAL PLAN
EFFECTIVE DATE: July 1, 2015
PLAN YEAR:
July 1, 2015 through June 30, 2016 and each following July 1 through June 30
POLICY NUMBER: 419127 012
ELIGIBLE GROUP(S):
All full-time, part-time and seasonal permanent members (Pera Vested and Pera Non Vested) in active employment in the United States with the Employer
Seasonal Temporary/Non-Permanent means a Non-Permanent Position. A position established for a nine-month period or less. It may be a full-time or part-time work schedule. Synonymous with temporary.
Seasonal Permanent Position means a position that is carried on the staffing pattern in excess of nine (9) months or on an annual, seasonal basis. It may be a full- or part-time work schedule.
MINIMUM HOURS REQUIREMENT:
Full-time and Part-time Members Members must be working at least 12 hours per week.
Seasonal Permanent Members Members must be working at least 12 hours per week averaged over a 52 week period.
WAITING PERIOD:
For members in an eligible group on or before July 1, 2015: First of the month following the date of active employment
For members entering an eligible group after July 1, 2015: First of the month following the date of active employment
You must be in continuous active employment in an eligible group during the specified waiting period.
REHIRE:
If your employment ends and you are rehired within 90 days, your previous work while in an eligible group will apply toward the waiting period. All other policy provisions apply.
WHO PAYS FOR THE COVERAGE:
You pay the cost of your coverage.
ELIMINATION PERIOD:
180 calendar days
Benefits begin the day after the elimination period is completed.
B@G-LTD-2 (12/1/2023) 4
MONTHLY BENEFIT:
60% of monthly earnings to a maximum benefit of $10,000 per month.
Your payment may be reduced by deductible sources of income and disability earnings.
Some disabilities may not be covered or may have limited coverage under this plan.
MAXIMUM PERIOD OF PAYMENT:
Age at Disability Maximum Period of Payment 61 or younger To age 65, or 3 years 6 months if longer Age 62 3 years, 6 months Age 63 3 years Age 64 2 years, 6 months Age 65 2 years Age 66 1 year, 9 months Age 67 1 year, 6 months Age 68 1 year, 3 months Age 69 or older 1 year
No premium payments are required for your coverage while you are receiving payments under this plan.
REHABILITATION AND RETURN TO WORK ASSISTANCE BENEFIT:
10% of your gross disability payment to a maximum benefit of $1,000 per month.
In addition, we will make monthly payments to you for 3 months following the date your disability ends if we determine you are no longer disabled while:
- you are participating in the Rehabilitation and Return to Work Assistance program; and
- you are not able to find employment.
DEPENDENT CARE EXPENSE BENEFIT:
While you are participating in Unum's Rehabilitation and Return to Work Assistance program, you may receive payments to cover certain dependent care expenses limited to the following amounts:
Dependent Care Expense Benefit Amount: $350 per month, per dependent
Dependent Care Expense Maximum Benefit Amount: $1,000 per month for all eligible dependent care expenses combined
TOTAL BENEFIT CAP:
The total benefit payable to you on a monthly basis (including all benefits provided under this plan) will not exceed 100% of your monthly earnings. However, if you are participating in Unum's Rehabilitation and Return to Work Assistance program, the total benefit payable to you on a monthly basis (including all benefits provided under this plan) will not exceed 110% of your monthly earnings.
OTHER FEATURES:
Continuity of Coverage
Conversion
Minimum Benefit
Pre-Existing: 3/12
Survivor Benefit
B@G-LTD-3 (12/1/2023) 5
The above items are only highlights of this plan. For a full description of your coverage, continue reading your certificate of coverage section.
The plan includes enrollment, risk management and other support services related to your Employer's Benefit Program.
LTD-CLM-1 (12/1/2023) 6
CLAIM INFORMATION
LONG TERM DISABILITY
WHEN DO YOU NOTIFY UNUM OF A CLAIM?
We encourage you to notify us of your claim as soon as possible, so that a claim decision can be made in a timely manner. Written notice of a claim should be sent within 30 days after the date your disability begins. However, you must send Unum written proof of your claim no later than 90 days after your elimination period. If it is not possible to give proof within 90 days, it must be given no later than 1 year after the time proof is otherwise required except in the absence of legal capacity.
The claim form is available from your Employer, or you can request a claim form from us. If you do not receive the form from Unum within 15 days of your request, send Unum written proof of claim without waiting for the form.
You must notify us immediately when you return to work in any capacity.
HOW DO YOU FILE A CLAIM?
You and your Employer must fill out your own sections of the claim form and then give it to your attending physician. Your physician should fill out his or her section of the form and send it directly to Unum.
WHAT INFORMATION IS NEEDED AS PROOF OF YOUR CLAIM?
Your proof of claim, provided at your expense, must show:
- that you are under the regular care of a physician;
- the appropriate documentation of your monthly earnings;
- the date your disability began;
- the cause of your disability;
- the extent of your disability, including restrictions and limitations preventing you from performing your regular occupation; and
- the name and address of any hospital or institution where you received treatment, including all attending physicians.
We may request that you send proof of continuing disability indicating that you are under the regular care of a physician. This proof, provided at your expense, must be received within 45 days of a request by us.
In some cases, you will be required to give Unum authorization to obtain additional medical information and to provide non-medical information as part of your proof of claim, or proof of continuing disability. Unum will deny your claim, or stop sending you payments, if the appropriate information is not submitted.
TO WHOM WILL UNUM MAKE PAYMENTS?
Unum will make payments to you.
LTD-CLM-2 (12/1/2023) 7
WHAT HAPPENS IF UNUM OVERPAYS YOUR CLAIM?
Unum has the right to recover any overpayments due to:
- fraud;
- any error Unum makes in processing a claim; and
- your receipt of deductible sources of income.
You must reimburse us in full. We will determine the method by which the repayment is to be made.
Unum will not recover more money than the amount we paid you.
MEMBER-1 (12/1/2023) 8
GENERAL PROVISIONS
WHAT IS THE CERTIFICATE OF COVERAGE?
This certificate of coverage is a written statement prepared by Unum and may include attachments. It tells you:
- the coverage for which you may be entitled;
- to whom Unum will make a payment; and
- the limitations, exclusions and requirements that apply within a plan.
WHEN ARE YOU ELIGIBLE FOR COVERAGE?
If you are working for your Employer in an eligible group, the date you are eligible for coverage is the later of:
- the plan effective date; or
- the day after you complete your waiting period.
WHEN DOES YOUR COVERAGE BEGIN?
You pay 100% of the cost of your coverage. You will be covered at 12:01 a.m. on the first of the month following the date you are eligible for coverage if you apply for insurance on or before the date you are eligible for coverage or within 31 days of the date you are eligible for coverage.
WHEN CAN YOU APPLY FOR COVERAGE IF YOU APPLY MORE THAN 31 DAYS
AFTER YOUR ELIGIBILITY DATE OR IF YOU VOLUNTARILY CANCELLED YOUR
COVERAGE AND ARE REAPPLYING?
You can apply for coverage during an annual enrollment period or at anytime during the plan year. Evidence of insurability is required.
Unum and your Employer determine when the annual enrollment period begins and ends. Coverage applied for during an annual enrollment period will begin at 12:01 a.m. on the later of:
- the first day of the next plan year; or
- the first of the month following the date Unum approves your application.
Coverage applied for at anytime during the plan year will begin at 12:01 a.m. on the first of the month following the date Unum approves your application.
An evidence of insurability form can be obtained from your Employer.
WHAT IF YOU ARE ABSENT FROM WORK ON THE DATE YOUR COVERAGE
WOULD NORMALLY BEGIN?
If you are absent from work due to injury, sickness or temporary leave of absence, your coverage will begin on the date you return to active employment.
MEMBER-2 (12/1/2023) 9
ONCE YOUR COVERAGE BEGINS, WHAT HAPPENS IF YOU ARE TEMPORARILY
NOT WORKING?
If you are on a leave of absence, and if premium is paid, you will be covered in accordance to your Employer's policy on leave of absence, not to exceed 180 days from the date the leave of absence begins.
WHEN WILL CHANGES TO YOUR COVERAGE TAKE EFFECT?
Once your coverage begins, any increased or additional coverage will take effect immediately if you are in active employment or if you are on a covered leave of absence. If you are not in active employment due to injury or sickness, any increased or additional coverage will begin on the date you return to active employment.
Any decrease in coverage will take effect immediately but will not affect a payable claim that occurs prior to the decrease.
WHEN DOES YOUR COVERAGE END?
Your coverage under the policy or a plan ends on the earliest of:
- the date the policy or a plan is cancelled;
- the date your eligible group is no longer covered; or
- the latest of:
- the end of the month following the date you no longer are in an eligible group;
- the last day of the period for which you made any required contributions; or
- the end of the month following the date you no longer are in active employment except as provided under the covered leave of absence provision.
Unum will provide coverage for a payable claim which occurs while you are covered under the policy or plan.
WHAT ARE THE TIME LIMITS FOR LEGAL PROCEEDINGS?
You can start legal action regarding your claim 60 days after proof of claim has been given and up to 3 years from the time proof of claim is required, unless otherwise provided under federal law.
Except as preempted by federal law, if your claim is denied in whole or in part and you have exhausted your administrative remedies under the policy/plan, you have the right to have your claim newly reviewed in any court with jurisdiction and to a trial by jury, if such rights are mandated by state law.
HOW CAN STATEMENTS MADE IN YOUR APPLICATION FOR THIS COVERAGE
BE USED?
Unum considers any statements you or your Employer make in a signed application for coverage a representation and not a warranty. If any of the statements you or your Employer make are not complete and/or not true at the time they are made, we can:
- reduce or deny any claim; or
- cancel your coverage from the original effective date.
MEMBER-3 (12/1/2023) 10
We will use only statements made in a signed application as a basis for doing this.
If the Employer gives us information about you that is incorrect, we will:
- use the facts to decide whether you have coverage under the plan and in what amounts; and
- make a fair adjustment of the premium.
HOW WILL UNUM HANDLE INSURANCE FRAUD?
Unum wants to ensure you and your Employer do not incur additional insurance costs as a result of the undermining effects of insurance fraud. Unum promises to focus on all means necessary to support fraud detection, investigation, and prosecution.
It is a crime if you knowingly, and with intent to injure, defraud or deceive Unum, or provide any information, including filing a claim, that contains any false, incomplete or misleading information. These actions, as well as submission of materially false information, will result in denial of your claim, and are subject to prosecution and punishment to the full extent under state and/or federal law. Unum will pursue all appropriate legal remedies in the event of insurance fraud.
DOES THE POLICY REPLACE OR AFFECT ANY WORKERS' COMPENSATION OR
STATE DISABILITY INSURANCE?
The policy does not replace or affect the requirements for coverage by any workers' compensation or state disability insurance.
DOES YOUR EMPLOYER ACT AS UNUM'S AGENT?
For purposes of the policy, your Employer acts on its own behalf. Under no circumstances will your Employer be deemed the agent of Unum.
LTD-BEN-1 (12/1/2023) 11
LONG TERM DISABILITY
BENEFIT INFORMATION
HOW DOES UNUM DEFINE DISABILITY?
You are disabled when Unum determines that:
- you are limited from performing the material and substantial duties of your regular occupation due to your sickness or injury; and
- you have a 20% or more loss in your indexed monthly earnings due to the same sickness or injury.
After 18 months of payments, you are disabled when Unum determines that due to the same sickness or injury, you are unable to perform the duties of any gainful occupation for which you are reasonably fitted by education, training or experience.
You must be under the regular care of a physician in order to be considered disabled.
The loss of a professional or occupational license or certification does not, in itself, constitute disability.
We may require you to be examined by a physician, other medical practitioner and/or vocational expert of our choice. Unum will pay for this examination. We can require an examination as often as it is reasonable to do so. We may also require you to be interviewed by an authorized Unum Representative.
HOW LONG MUST YOU BE DISABLED BEFORE YOU ARE ELIGIBLE TO RECEIVE
BENEFITS?
You must be continuously disabled through your elimination period. Unum will treat your disability as continuous if your disability stops for 30 calendar days or less during the elimination period. The days that you are not disabled will not count toward your elimination period.
Your elimination period is 180 calendar days.
You are not required to have a 20% or more loss in your indexed monthly earnings due to the same injury or sickness to be considered disabled during the elimination period.
WHEN WILL YOU BEGIN TO RECEIVE PAYMENTS?
You will begin to receive payments when we approve your claim, providing the elimination period has been met and you are disabled. We will send you a payment monthly for any period for which Unum is liable.
HOW MUCH WILL UNUM PAY YOU IF YOU ARE DISABLED?
We will follow this process to figure your payment:
1. Multiply your monthly earnings by 60%.
2. The maximum monthly benefit is $10,000.
LTD-BEN-2 (12/1/2023) 12
3. Compare the answer from Item 1 with the maximum monthly benefit. The lesser of these two amounts is your gross disability payment.
4. Subtract from your gross disability payment any deductible sources of income.
The amount figured in Item 4 is your monthly payment.
WILL UNUM EVER PAY MORE THAN 100% OF MONTHLY EARNINGS?
The total benefit payable to you on a monthly basis (including all benefits provided under this plan) will not exceed 100% of your monthly earnings. However, if you are participating in Unum's Rehabilitation and Return to Work Assistance program, the total benefit payable to you on a monthly basis (including all benefits provided under this plan) will not exceed 110% of your monthly earnings.
WHAT ARE YOUR MONTHLY EARNINGS?
All Members, excluding Annual Contract Members and Hourly Members:
"Monthly Earnings" means your gross monthly income from your Employer in effect just prior to your date of disability. It includes your total income before taxes. It is prior to any deductions made for pre-tax contributions to a qualified deferred compensation plan, an executive nonqualified deferred compensation arrangement, Section 125 plan, or flexible spending account.
It includes income actually received from incentive pay matching pay differentials and temporary pay differentials paid under Discretionary Pay Differentials, and shift differential pay but does not include commissions, bonuses, overtime pay or any other extra compensation, Employer contributions to any deferred compensation arrangement or pension plan (including PERA), or income received from sources other than your Employer.
Incentive pay, matching pay differentials and temporary pay differentials paid under Discretionary Pay Differentials will be averaged for the lesser of:
a. the 12 calendar month period of your employment with your Employer just prior to the date disability begins; or
b. the period of actual employment with your Employer.
Shift differential pay will be averaged for the lesser of:
a. the prior calendar year's 12 month period of your employment with your Employer just prior to the date disability begins; or
b. the period of actual employment with your Employer.
Annual Contract Members:
"Monthly Earnings" means 1/12th of your annual contract salary in effect just prior to your date of disability. Annual salary is your total income before taxes. It is prior to any deductions made for pre-tax contributions to a qualified deferred compensation plan, an executive nonqualified deferred compensation arrangement, Section 125 plan, or flexible spending account. It does not include income received from commissions, bonuses, overtime pay, shift differential, any other extra compensation, or income received from sources other than your Employer.
LTD-BEN-3 (12/1/2023) 13
Hourly Members:
"Monthly Earnings" means your gross monthly income from your Employer in effect just prior to your date of disability. It is figured by multiplying the current base rate of pay multiplied by the number of hours you are regularly scheduled to work per month, but not more than 173.33 hours.
If you do not have regular work hours, "Monthly Earnings" will be averaged for the lesser of the 12 month period of your employment with your Employer just prior to the date disability begins or the period of actual employment with your Employer.
Average hours will not be more than 173.33 hours per month.
It includes your total income before taxes. It is prior to any deductions made for pre-tax contributions to a qualified deferred compensation plan, an executive nonqualified deferred compensation arrangement, Section 125 plan, or flexible spending account. It does not include income received from commissions, bonuses, overtime pay, shift differential, any other extra compensation, or income received from sources other than your Employer.
All seasonal permanent members:
"Monthly Earnings" means your average gross monthly income as figured:
a. from the income box on your W-2 form which reflects wages, tips and other compensation received from your Employer for the calendar year just prior to your date of disability; or
b. for the period of your employment with your Employer if you did not receive a W- 2 form prior to your date of disability.
Average gross monthly income is your total income before taxes. It is prior to any deductions made for pre-tax contributions to a qualified deferred compensation plan, Section 125 plan, or flexible spending account. It does not include income received from car, housing or moving allowances, Employer contributions to a qualified deferred compensation plan, or income received from sources other than your Employer.
WHAT WILL WE USE FOR MONTHLY EARNINGS IF YOU BECOME DISABLED
DURING A COVERED LEAVE OF ABSENCE?
If you become disabled while you are on a covered leave of absence, we will use your monthly earnings from your Employer in effect just prior to the date your absence begins.
HOW MUCH WILL UNUM PAY YOU IF YOU ARE DISABLED AND WORKING?
We will send you the monthly payment if you are disabled and your monthly disability earnings, if any, are less than 20% of your indexed monthly earnings, due to the same sickness or injury.
If you are disabled and your monthly disability earnings are from 20% through 80% of your indexed monthly earnings, due to the same sickness or injury, Unum will figure your payment as follows:
LTD-BEN-4 (12/1/2023) 14
During the first 12 months of payments, while working, your monthly payment will not be reduced as long as disability earnings plus the gross disability payment does not exceed 100% of indexed monthly earnings.
1. Add your monthly disability earnings to your gross disability payment.
2. Compare the answer in Item 1 to your indexed monthly earnings.
If the answer from Item 1 is less than or equal to 100% of your indexed monthly earnings, Unum will not further reduce your monthly payment.
If the answer from Item 1 is more than 100% of your indexed monthly earnings, Unum will subtract the amount over 100% from your monthly payment.
After 12 months of payments, while working, you will receive payments based on the percentage of income you are losing due to your disability.
1. Subtract your disability earnings from your indexed monthly earnings.
2. Divide the answer in Item 1 by your indexed monthly earnings. This is your percentage of lost earnings.
3. Multiply your monthly payment by the answer in Item 2.
This is the amount Unum will pay you each month.
Unum may require you to send proof of your monthly disability earnings at least quarterly. We will adjust your payment based on your quarterly disability earnings.
As part of your proof of disability earnings, we can require that you send us appropriate financial records which we believe are necessary to substantiate your income.
After the elimination period, if you are disabled for less than 1 month, we will send you 1/30 of your payment for each day of disability.
HOW CAN WE PROTECT YOU IF YOUR DISABILITY EARNINGS FLUCTUATE?
If your disability earnings routinely fluctuate widely from month to month, Unum may average your disability earnings over the most recent 3 months to determine if your claim should continue.
If Unum averages your disability earnings, we will not terminate your claim unless the average of your disability earnings from the last 3 months exceeds 80% of indexed monthly earnings.
We will not pay you for any month during which disability earnings exceed 80% of indexed monthly earnings.
WHAT ARE DEDUCTIBLE SOURCES OF INCOME?
Unum will subtract from your gross disability payment the following deductible sources of income:
1. The amount that you receive or are entitled to receive under:
- a workers' compensation law.
LTD-BEN-5 (12/1/2023) 15
- an occupational disease law.
- any other act or law with similar intent.
2. The amount that you receive or are entitled to receive as disability income or disability retirement payments under any:
- state compulsory benefit act or law.
- group plan sponsored by your Employer.
- other group insurance plan.
- governmental retirement system, including benefits that you receive from Colorado PERA (Public Employees Retirement Association).
3. The amount that you, your spouse and your children receive or are entitled to receive as disability payments because of your disability under:
- the United States Social Security Act.
- the Canada Pension Plan.
- the Quebec Pension Plan.
- any similar plan or act.
4. The amount that you receive as retirement payments or the amount your spouse and children receive as retirement payments because you are receiving retirement payments under:
- the United States Social Security Act.
- the Canada Pension Plan.
- the Quebec Pension Plan.
- any similar plan or act.
5. The amount that you receive as retirement payments under any governmental retirement system. Retirement payments do not include payments made at the later of age 62 or normal retirement age under your Employer's retirement plan which are attributable to contributions you made on a post tax basis to the system.
Regardless of how retirement payments are distributed, Unum will consider payments attributable to your post tax contributions to be distributed throughout your lifetime.
Amounts received do not include amounts rolled over or transferred to any eligible retirement plan. Unum will use the definition of eligible retirement plan as defined in Section 402 of the Internal Revenue Code including any future amendments which affect the definition.
6. The amount that you:
- receive as disability payments under your Employer's retirement plan.
- voluntarily elect to receive as retirement payments under your Employer's retirement plan.
- receive as retirement payments when you reach the later of age 62 or normal retirement age, as defined in your Employer's retirement plan.
Disability payments under a retirement plan will be those benefits which are paid due to disability and do not reduce the retirement benefit which would have been
LTD-BEN-6 (12/1/2023) 16
paid if the disability had not occurred.
Retirement payments will be those benefits which are based on your Employer's contribution to the retirement plan. Disability benefits which reduce the retirement benefit under the plan will also be considered as a retirement benefit.
Regardless of how the retirement funds from the retirement plan are distributed, Unum will consider your and your Employer's contributions to be distributed simultaneously throughout your lifetime.
Amounts received do not include amounts rolled over or transferred to any eligible retirement plan. Unum will use the definition of eligible retirement plan as defined in Section 402 of the Internal Revenue Code including any future amendments which affect the definition.
7. The amount that you receive under Title 46, United States Code Section 688 (The Jones Act).
8. The amount that you receive under the mandatory portion of any "no fault" motor vehicle plan.
9. The amount that you receive from a third party (after subtracting attorney's fees) by judgment, settlement or otherwise.
With the exception of retirement payments, Unum will only subtract deductible sources of income which are payable as a result of the same disability.
We will not reduce your payment by your Social Security retirement income if your disability begins after age 65 and you were already receiving Social Security retirement payments.
WHAT ARE NOT DEDUCTIBLE SOURCES OF INCOME?
Unum will not subtract from your gross disability payment income you receive from, but not limited to, the following:
- 401(k) plans
- profit sharing plans
- thrift plans
- tax sheltered annuities
- stock ownership plans
- non-qualified plans of deferred compensation
- pension plans for partners
- military pension and disability income plans
- credit disability insurance
- franchise disability income plans
- a retirement plan from another Employer
- individual retirement accounts (IRA)
- individual disability income plans
- salary continuation, accumulated sick leave or annual leave plan including donated paid time off (PTO) plans
LTD-BEN-7 (12/1/2023) 17
WHAT IF SUBTRACTING DEDUCTIBLE SOURCES OF INCOME RESULTS IN A
ZERO BENEFIT? (Minimum Benefit)
The minimum monthly payment is $100.
Unum may apply this amount toward an outstanding overpayment.
WHAT HAPPENS WHEN YOU RECEIVE A COST OF LIVING INCREASE FROM
DEDUCTIBLE SOURCES OF INCOME?
Once Unum has subtracted any deductible source of income from your gross disability payment, Unum will not further reduce your payment due to a cost of living increase from that source.
WHAT IF UNUM DETERMINES YOU MAY QUALIFY FOR DEDUCTIBLE INCOME
BENEFITS?
When we determine that you may qualify for benefits under Item(s) 1, 2 and 3 in the deductible sources of income section, we will estimate your entitlement to these benefits. We can reduce your payment by the estimated amounts if such benefits:
- have not been awarded; and
- have not been denied; or
- have been denied and the denial is being appealed.
Your Long Term Disability payment will NOT be reduced by the estimated amount if you:
- apply for the disability payments under Item(s) 1, 2 and 3 in the deductible sources of income section and appeal your denial to all administrative levels Unum feels are necessary; and
- sign Unum's payment option form. This form states that you promise to pay us any overpayment caused by an award.
If your payment has been reduced by an estimated amount, your payment will be adjusted when we receive proof:
- of the amount awarded; or
- that benefits have been denied and all appeals Unum feels are necessary have been completed. In this case, a lump sum refund of the estimated amount will be made to you.
If you receive a lump sum payment from any deductible sources of income, the lump sum will be pro-rated on a monthly basis over the time period for which the sum was given. If no time period is stated, we will use a reasonable one.
HOW LONG WILL UNUM CONTINUE TO SEND YOU PAYMENTS?
Unum will send you a payment each month up to the maximum period of payment.
Your maximum period of payment is based on your age at disability as follows:
Age at Disability Maximum Period of Payment
61 or younger To age 65, or 3 years 6 months if longer
LTD-BEN-8 (12/1/2023) 18
Age 62 3 years, 6 months Age 63 3 years Age 64 2 years, 6 months Age 65 2 years Age 66 1 year, 9 months Age 67 1 year, 6 months Age 68 1 year, 3 months Age 69 or older 1 year
WHEN WILL PAYMENTS STOP?
We will stop sending you payments and your claim will end on the earliest of the following:
- during the first 18 months of payments, when you are able to work in your regular occupation on a part-time basis but you do not;
- after 18 months of payments, when you are able to work in any gainful occupation on a part-time basis but you do not;
- if you are working and your monthly disability earnings exceed 80% of your indexed monthly earnings, the date your earnings exceed 80%;
- the end of the maximum period of payment;
- the date you are no longer disabled under the terms of the plan, unless you are eligible to receive benefits under Unum's Rehabilitation and Return to Work Assistance program;
- the date you fail to submit proof of continuing disability;
- the date you die.
WHAT DISABILITIES HAVE A LIMITED PAY PERIOD UNDER YOUR PLAN?
The maximum benefit period for disabilities due to mental illness is 18 months per occurrence.
Unum will continue to send you payments beyond the 18 month period if you meet one or both of these conditions:
1. If you are confined to a hospital or institution at the end of the 18 month period, Unum will continue to send you payments during your confinement.
If you are still disabled when you are discharged, Unum will send you payments for a recovery period of up to 90 days.
If you become reconfined at any time during the recovery period and remain confined for at least 14 days in a row, Unum will send payments during that additional confinement and for one additional recovery period up to 90 more days.
2. In addition to Item 1, if, after the 18 month period for which you have received payments, you continue to be disabled and subsequently become confined to a hospital or institution for at least 14 days in a row, Unum will send payments during the length of the reconfinement.
Unum will not pay beyond the limited pay period as indicated above, or the maximum period of payment, whichever occurs first.
LTD-BEN-9 (12/1/2023) 19
Unum will not apply the mental illness limitation to dementia if it is a result of:
- stroke;
- trauma;
- viral infection;
- Alzheimer's disease; or
- other conditions not listed which are not usually treated by a mental health provider or other qualified provider using psychotherapy, psychotropic drugs, or other similar methods of treatment.
WHAT DISABILITIES ARE NOT COVERED UNDER YOUR PLAN?
Your plan does not cover any disabilities caused by, contributed to by, or resulting from your:
- intentionally self-inflicted injuries while sane.
- loss of a professional license, occupational license or certification.
- commission of a crime for which you have been convicted.
- pre-existing condition.
Your plan will not cover a disability due to war, declared or undeclared, or any act of war.
Unum will not pay a benefit for any period of disability during which you are incarcerated.
WHAT IS A PRE-EXISTING CONDITION?
You have a pre-existing condition if:
- you received medical treatment, consultation, care or services including diagnostic measures, or took prescribed drugs or medicines in the 3 months just prior to your effective date of coverage; and
- the disability begins in the first 12 months after your effective date of coverage.
WHAT HAPPENS IF YOU RETURN TO WORK FULL TIME WITH THE
POLICYHOLDER AND YOUR DISABILITY OCCURS AGAIN?
If you have a recurrent disability, Unum will treat your disability as part of your prior claim and you will not have to complete another elimination period if:
- you were continuously insured under the plan for the period between the end of your prior claim and your recurrent disability; and
- your recurrent disability occurs within 6 months from the end of your prior claim.
Your recurrent disability will be subject to the same terms of the plan as your prior claim and will be treated as a continuation of that disability.
Any disability which occurs after 6 months from the date your prior claim ended will be treated as a new claim. The new claim will be subject to all of the policy provisions, including the elimination period.
If you become entitled to payments under any other group long term disability plan, you will not be eligible for payments under the Unum plan.
LTD-OTR-1 (12/1/2023) 20
LONG TERM DISABILITY
OTHER BENEFIT FEATURES
WHAT BENEFITS WILL BE PROVIDED TO YOU OR YOUR FAMILY IF YOU DIE OR
ARE TERMINALLY ILL? (Survivor Benefit)
When Unum receives proof that you have died, we will pay your eligible survivor a lump sum benefit equal to 3 months of your gross disability payment if, on the date of your death:
- your disability had continued for 180 or more consecutive days; and
- you were receiving or were entitled to receive payments under the plan.
If you have no eligible survivors, payment will be made to your estate, unless there is none. In this case, no payment will be made.
However, we will first apply the survivor benefit to any overpayment which may exist on your claim.
You may receive your 3 month survivor benefit prior to your death if you have been diagnosed as terminally ill.
We will pay you a lump sum amount equal to 3 months of your gross disability payment if:
- you have been diagnosed with a terminal illness or condition;
- your life expectancy has been reduced to less than 12 months; and
- you are receiving monthly payments.
Your right to exercise this option and receive payment is subject to the following:
- you must make this election in writing to Unum; and
- your physician must certify in writing that you have a terminal illness or condition and your life expectancy has been reduced to less than 12 months.
This benefit is available to you on a voluntary basis and will only be payable once.
If you elect to receive this benefit prior to your death, no 3 month survivor benefit will be payable upon your death.
WHAT IF YOU ARE NOT IN ACTIVE EMPLOYMENT WHEN YOUR EMPLOYER
CHANGES INSURANCE CARRIERS TO UNUM? (Continuity of Coverage)
Unum will provide coverage for you if, as of the effective date of this policy you were covered by the prior policy on the day before the effective date of this policy.
Your coverage is subject to payment of premium and all other terms of this policy. If you are on a leave of absence on the effective date of this policy we will consider your leave of absence to have started on that date and your coverage will continue for the period provided in this policy, or the leave of absence period remaining under the prior policy on the effective date of this policy, whichever period is shorter.
LTD-OTR-2 (12/1/2023) 21
If you have not returned to active employment before your disability begins, your payment will be limited to the amount that would have been paid by the prior carrier.
Unum will reduce your payment by an amount for which your prior carrier is liable.
When the plan becomes effective, Unum will provide coverage for you if:
- you are not in active employment because of a sickness or injury; and
- you were covered by the prior policy.
Your coverage is subject to payment of premium.
Your payment will be limited to the amount that would have been paid by the prior carrier. Unum will reduce your payment by any amount for which your prior carrier is liable.
WHAT IF YOU HAVE A DISABILITY DUE TO A PRE-EXISTING CONDITION WHEN
YOUR EMPLOYER CHANGES INSURANCE CARRIERS TO UNUM? (Continuity of Coverage)
Unum may send a payment if your disability results from a pre-existing condition if, you were:
- in active employment and insured under the plan on its effective date; and
- insured by the prior policy at the time of change.
In order to receive a payment you must satisfy the pre-existing condition provision under:
1. the Unum plan; or
2. the prior carrier's plan, if benefits would have been paid had that policy remained in force.
If you do not satisfy Item 1 or 2 above, Unum will not make any payments.
If you satisfy Item 1, we will determine your payments according to the Unum plan provisions.
If you only satisfy Item 2, we will administer your claim according to the Unum plan provisions. However, your payment will be the lesser of:
a. the monthly benefit that would have been payable under the terms of the prior plan if it had remained inforce; or
b. the monthly payment under the Unum plan.
Your benefits will end on the earlier of the following dates:
1. the end of the maximum benefit period under the plan; or
2. the date benefits would have ended under the prior plan if it had remained in force.
WHAT INSURANCE IS AVAILABLE IF YOU END EMPLOYMENT? (Conversion)
If you end employment with your Employer, your coverage under the plan will end.
You may be eligible to purchase insurance under Unum's group conversion policy.
LTD-OTR-3 (12/1/2023) 22
To be eligible, you must have been insured under your Employer's group plan for at least 12 consecutive months. We will consider the amount of time you were insured under the Unum plan and the plan it replaced, if any.
You must apply for insurance under the conversion policy and pay the first quarterly premium within 31 days after the date your employment ends.
Unum will determine the coverage you will have under the conversion policy. The conversion policy may not be the same coverage we offered you under your Employer's group plan.
You are not eligible to apply for coverage under Unum's group conversion policy if:
- you are or become insured under another group long term disability plan within 31 days after your employment ends;
- you are disabled under the terms of the plan;
- you recover from a disability and do not return to work for your Employer;
- you are on a leave of absence; or
- your coverage under the plan ends for any of the following reasons:
the plan is cancelled;
the plan is changed to exclude the group of members to which you belong;
you are no longer in an eligible group;
you end your working career or retire and receive payment from any Employer's retirement plan; or you fail to pay the required premium under this plan.
HOW CAN UNUM'S REHABILITATION AND RETURN TO WORK ASSISTANCE
PROGRAM HELP YOU RETURN TO WORK?
Unum has a vocational Rehabilitation and Return to Work Assistance program available to assist you in returning to work. We will determine whether you are eligible for this program. In order to be eligible for rehabilitation services and benefits, you must be medically able to engage in a return to work program.
Your claim file will be reviewed by one of Unum's rehabilitation professionals to determine if a rehabilitation program might help you return to gainful employment.
As your file is reviewed, medical and vocational information will be analyzed to determine an appropriate return to work program.
We will make the final determination of your eligibility for participation in the program.
We will provide you with a written Rehabilitation and Return to Work Assistance plan developed specifically for you.
The rehabilitation program may include, but is not limited to, the following services and benefits:
- coordination with your Employer to assist you to return to work;
- adaptive equipment or job accommodations to allow you to work;
- vocational evaluation to determine how your disability may impact your employment options;
- job placement services;
- resume preparation;
LTD-OTR-4 (12/1/2023) 23
- job seeking skills training; or
- education and retraining expenses for a new occupation.
WHAT ADDITIONAL BENEFITS WILL UNUM PAY WHILE YOU PARTICIPATE IN A
REHABILITATION AND RETURN TO WORK ASSISTANCE PROGRAM?
We will pay an additional disability benefit of 10% of your gross disability payment to a maximum benefit of $1,000 per month.
This benefit is not subject to policy provisions which would otherwise increase or reduce the benefit amount such as Deductible Sources of Income. However, the Total Benefit Cap will apply.
In addition, we will make monthly payments to you for 3 months following the date your disability ends if we determine you are no longer disabled while:
- you are participating in the Rehabilitation and Return to Work Assistance program;
and
- you are not able to find employment.
This benefit payment may be paid in a lump sum.
WHEN WILL REHABILITATION AND RETURN TO WORK ASSISTANCE BENEFITS
END?
Benefits for the Rehabilitation and Return to Work Assistance program will end on the earliest of the following dates:
- the date Unum determines that you are no longer eligible to participate in Unum's Rehabilitation and Return to Work Assistance program; or
- any other date on which monthly payments would stop in accordance with this plan.
WHAT ADDITIONAL BENEFIT IS AVAILABLE FOR DEPENDENT CARE EXPENSES
TO ENABLE YOU TO PARTICIPATE IN UNUM'S REHABILITATION AND RETURN
TO WORK ASSISTANCE PROGRAM?
While you are participating in Unum's Rehabilitation and Return to Work Assistance program, we will pay a Dependent Care Expense Benefit when you are disabled and you:
1. are incurring expenses to provide care for a child under the age of 15; and/or
2. start incurring expenses to provide care for a child age 15 or older or a family member who needs personal care assistance.
The payment of the Dependent Care Expense Benefit will begin immediately after you start Unum's Rehabilitation and Return to Work Assistance program.
Our payment of the Dependent Care Expense Benefit will:
1. be $350 per month, per dependent; and
2. not exceed $1,000 per month for all dependent care expenses combined.
LTD-OTR-5 (12/1/2023) 24
To receive this benefit, you must provide satisfactory proof that you are incurring expenses that entitle you to the Dependent Care Expense Benefit.
Dependent Care Expense Benefits will end on the earlier of the following:
1. the date you are no longer incurring expenses for your dependent;
2. the date you no longer participate in Unum's Rehabilitation and Return to Work
Assistance program; or
3. any other date payments would stop in accordance with this plan.
SERVICES-1 (12/1/2023) 25
OTHER SERVICES
These services are also available from us as part of your Unum Long Term Disability plan.
HOW CAN UNUM HELP YOUR EMPLOYER IDENTIFY AND PROVIDE WORKSITE
MODIFICATION?
A worksite modification might be what is needed to allow you to perform the material and substantial duties of your regular occupation with your Employer. One of our designated professionals will assist you and your Employer to identify a modification we agree is likely to help you remain at work or return to work. This agreement will be in writing and must be signed by you, your Employer and Unum.
When this occurs, Unum will reimburse your Employer for the cost of the modification, up to the greater of:
- $1,000; or
- the equivalent of 2 months of your monthly benefit.
This benefit is available to you on a one time only basis.
HOW CAN UNUM'S SOCIAL SECURITY CLAIMANT ADVOCACY PROGRAM
ASSIST YOU WITH OBTAINING SOCIAL SECURITY DISABILITY BENEFITS?
In order to be eligible for assistance from Unum's Social Security claimant advocacy program, you must be receiving monthly payments from us. Unum can provide expert advice regarding your claim and assist you with your application or appeal.
Receiving Social Security benefits may enable:
- you to receive Medicare after 24 months of disability payments;
- you to protect your retirement benefits; and
- your family to be eligible for Social Security benefits.
We can assist you in obtaining Social Security disability benefits by:
- helping you find appropriate legal representation;
- obtaining medical and vocational evidence; and
- reimbursing pre-approved case management expenses.
GLOSSARY-1 (12/1/2023) 26
GLOSSARY
ACTIVE EMPLOYMENT means you are working for your Employer for earnings that are paid regularly and that you are performing the material and substantial duties of your regular occupation. You must be working at least the minimum number of hours as described under Eligible Group(s) in each plan.
Your work site must be:
- your Employer's usual place of business;
- an alternative work site at the direction of your Employer, including your home; or
- a location to which your job requires you to travel.
Normal vacation is considered active employment.
Permanent seasonal workers are included.
Temporary workers are excluded from coverage.
ANNUAL ENROLLMENT PERIOD means a period of time before the beginning of each plan year.
DEDUCTIBLE SOURCES OF INCOME means income from deductible sources listed in the plan which you receive or are entitled to receive while you are disabled. This income will be subtracted from your gross disability payment.
DEPENDENT means:
- your child(ren) under the age of 15; and
- your child(ren) age 15 or over or a family member who requires personal care assistance.
DISABILITY EARNINGS means the earnings which you receive while you are disabled and working, plus the earnings you could receive if you were working to your maximum capacity.
ELIMINATION PERIOD means a period of continuous disability which must be satisfied before you are eligible to receive benefits from Unum.
EMPLOYER means the Policyholder, and includes any division, subsidiary or affiliated company named in the policy.
EVIDENCE OF INSURABILITY means a statement of your medical history which Unum will use to determine if you are approved for coverage. Evidence of insurability will be at Unum's expense.
GAINFUL OCCUPATION means an occupation that is or can be expected to provide you with an income within 12 months of your return to work, that exceeds:
80% of your indexed monthly earnings, if you are working; or 60% of your indexed monthly earnings, if you are not working.
GOVERNMENTAL RETIREMENT SYSTEM means a plan which is part of any federal, state, county, municipal or association retirement system, including but not limited to, a state teachers retirement system, public employees retirement system or other similar
GLOSSARY-2 (12/1/2023) 27
retirement system for state or local government employees providing for the payment of retirement and/or disability benefits to individuals.
GRACE PERIOD means the period of time following the premium due date during which premium payment may be made.
GROSS DISABILITY PAYMENT means the benefit amount before Unum subtracts deductible sources of income and disability earnings.
HOSPITAL OR INSTITUTION means an accredited facility licensed to…
This is the start of the file's text. The full file is on GovTribe.
File details come from the government source that posted it. Updated .