Exhibit_G_-Cost_Proposal_Form_REVISED_07-23-2026-V2.xlsx

XLSX spreadsheet 74 KB Posted

Attached to
Parking Access and Revenue Control System (PARCS) and Parking Facilities Management Services at Daytona Beach International Airport (DAB)
Solicitation number
26-P-32JD
Issued by
Volusia County, Florida

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Written by GovTribe AI ·

This file is Exhibit G, the Cost Proposal Form for the Parking Access and Revenue Control System (PARCS) and Parking Facilities Management Services procurement issued by Volusia County for Daytona Beach International Airport. The RFP was posted on May 14, 2026, with a proposal submission deadline of July 23, 2026. The contract encompasses a 10-year potential term with five renewal option years. The solicitation requires proposers to submit comprehensive cost proposals addressing two primary service categories: (1) Parking Operations and Management Services, including staffing costs for positions such as General Manager, Site Manager, Supervisors, and In-Field Staff across all ten contract years; and (2) PARCS Hardware and Services, including head-end systems, lane equipment across multiple parking facilities (Short Term, Long Term, Toll Plaza, VIP, and Employee lots), spare parts, consumables, and project services/labor costs such as mobilization, design coordination, system integration, installation, training, and warranty support. Proposers must complete all yellow-shaded cells in the Excel-based cost proposal form without modifying any formulas and may add line items using "Other (Specify)" designations as needed.

The cost proposal evaluation will be based on total 10-year cost of ownership, with PARCS software and recurring fees to be calculated by the County after proposal opening using assumed activity data projected across the ten-year term. Proposers must provide itemized management fee breakdowns and include all recurring fees (transaction fees, monthly fees, annual fees, credit card processing, and post-warranty service options through Year 10). Travel expenses including lodging, airfare, and meals must be incorporated into proposed costs. The document does not specify set-asides, incumbent vendors, award values, or budget ranges, indicating proposers should consult complete RFP documentation for additional financial and compliance parameters. All proposals must be submitted in Microsoft Excel format via electronic submittal as specified during the pre-proposal meeting, with failure to follow submission instructions potentially invalidating responses.

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OPS INSTRUCTIONS

EXHIBIT G-REVISED 07/23/26 V2
Daytona Beach International Airport

Parking Operations and Management Services Cost Proposal Form

INSTRUCTIONS FOR COMPLETING THE COST PROPOSAL FORM

1. ONLY COMPLETE THE YELLOW SHADED CELLS IN EACH TAB. The non-highlighted cells in the forms will self-calculate.

2.Proposers will not modify any formulas in the form without prior approval from the County.
1
3.For instances where Proposers wish to include a separate line item that is not already listed, use one of the “Other (Specify):_____” line items provided.

4. Proposers will submit the completed Exhibit G - Cost Proposal Form, in Microsoft Excel format, as part of their electronic proposal submittal.

OPS Cost Proposal Form

Exhibit G
Daytona Beach International Airport

Cost Proposal Form

Parking Operations and Management Services
Year 1Year 2Year 3Year 4Year 5Renewal Year 1Renewal Year 2Renewal Year 3Renewal Year 4Renewal Year 5Total
General Manager
Site Manager Annual Salary Paid to Employee
General Manager Benefits, Paid Time Off, Payroll Taxes (as a % of salary)
Total General Manager Annual Cost$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Supervisors
Supervisor Hourly Rate Paid to Employee
Supervisor Benefits, Paid Time Off, Payroll Taxes (as a % of hourly rate)
Supervisor All-Inclusive Hourly Rate$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Number of full-time-equivalent (FTE) Supervisors
Total Supervisor Annual Cost$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
In-Field Staff
In-Field Staff Hourly Rate Paid to Employee
In-Field Staff Benefits, Paid Time Off, Payroll Taxes (as a % of hourly rate)
In-Field Staff All-Inclusive Hourly Rate$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Number of full-time-equivalent (FTE) In-Field Staff
Total In-Field Staff Annual Cost$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Other Onsite Customer-Facing PositionPosition name:
Other: Hourly Rate Paid to Employee
Other: Benefits, Paid Time Off, Payroll Taxes (as a % of hourly rate)
Other Staff All-Inclusive Hourly Rate$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Number of full-time-equivalent (FTE) In-Field Staff
Total Other Staff Annual Cost$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Other Onsite Customer-Facing PositionPosition name:
Other: Hourly Rate Paid to Employee
Other: Benefits, Paid Time Off, Payroll Taxes (as a % of hourly rate)
Other Staff All-Inclusive Hourly Rate$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Number of full-time-equivalent (FTE) In-Field Staff
Total Other Staff Annual Cost$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
Management Fee**
Annual Management Fee$0.00
OPERATOR & MANAGEMENT SERVICES TOTAL$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00
PARCS 10-YEAR COST OF OWNERSHIP TOTALto be calculated by the County
GRAND TOTALto be calculated by the County
* Each pay period, the Contractor must submit payroll documents to confirm annual salaries and hour rates paid to employees.

** Proposers shall provide an accompanying itemized breakdown of the management fee, disclosing how the management fee was derived, using the tab "OPS Management Fee Breakdown".

OPS Paid Time Off Form

EXHIBIT G
Daytona Beach International Airport

Paid Time Off Form Parking Operations and Management Services

VacationHolidaysSick DaysOther type
[insert description]Other type

[insert description]

General Manager
Supervisors
In-Field Staff
Other Onsite Customer-Facing Position

Position name:

Other Onsite Customer-Facing Position Position name:

OPS Management Fee Breakdown

Exhibit G
Management Fee Breakdown
Year 1Year 2Year 3Year 4Year 5Renewal Year 1Renewal Year 2Renewal Year 3Renewal Year 4Renewal Year 5
[Item 1]
[Item 2]
[add lines as necessary]

Total $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

PARCS INSTRUCTIONS

EXHIBIT G
Solicitation Number 26-P-32JD
Cost Proposal Form - PARCS - Hardware and Services
INSTRUCTIONS FOR SUBMITTING THE PARCS PRICE PROPOSAL FORM
1. Submit a completed Exhibit G - Cost Proposal Form.xlsx with total PARCS cost and unit cost of each component. An electronic version of the PARCS Price Proposal Form is provided to all Proposers who submit proposals on the project. Proposers will complete the form by inserting the proposed costs and information in the yellow highlighted cells. The non-highlighted cells in the form will self-calculate.

2. Note that the spreadsheet has multiple tabs for the various pricing components. All tabs are summarized and totaled on the first tab of the spreadsheet.

3. Proposers will not modify any formulas in the form without prior approval from the County.

4. For instances where Proposers wish to include a separate line item that is not already listed, use one of the “Other” line items provided.

5. Proposers will submit the completed Exhibit G - Cost Proposal Form, in Microsoft Excel format, as part of their electronic proposal submittal via email or upload as specified in the Pre-proposal Meeting.

6. Failure to follow these instructions will invalidate a Proposer’s response.

7. Refer to the electronic version emailed or posted as Exhibit G - Cost Proposal Form.xlsx’.

8. Proposed costs should include budget for travel expenses to include lodging, airfare, and meals for the project.

PARCS Hardware & Services

EXHIBIT G
Solicitation Number 26-P-32JD
Cost Proposal Form - PARCS - Hardware and Services
COMPANY NAME
LocationDescription# UnitsUnit CostExtended Cost
Head-End Systems
Servers and Network Equipment
(As Applicable)PARCS Server Hardware1$0.00
Intercom System Server Hardware1$0.00
License Plate Recognition Server Hardware1$0.00
Pinhole Camera Server Hardware1$0.00
Validation Server Hardware1$0.00
Variable Message Sign Server Hardware1$0.00
Cabling1$0.00
Networking Components1$0.00
Total$ - 0
PARCS Lane Equipment
Toll Plaza Parking Office
Office EquipmentHandheld Point-of-Sale Device2$0.00
Online Validation Station3$0.00
Intercom Base Station w/ Pinhole Camera Feed2$0.00
Intercom Headset4$0.00
Total$ - 0
Short Term Parking Lot
Entry Lane EquipmentEntry Station2$0.00
VoIP Intercom2$0.00
1D/QR Barcode Reader2$0.00
AVI Antenna/Reader1$0.00
Proximity Card Reader2$0.00
LPR Camera w/ Pole2$0.00
Pinhole Camera2$0.00
Entry Lane Dynamic Sign2$0.00
UPS2$0.00
Barrier Gate2$0.00
Vehicle Detection Device (Loop)4$0.00
Subtotal$ - 0
Pass-Thru Lane EquipmentUPS2$0.00
Barrier Gate2$0.00
Vehicle Detection Device (Loop)4$0.00
Subtotal$ - 0
Total$ - 0
Long Term Parking Lot
Entry Lane EquipmentEntry Station2$0.00
VoIP Intercom2$0.00
1D/QR Barcode Reader2$0.00
Proximity Card Reader2$0.00
AVI Antenna/Reader1$0.00
LPR Camera w/ Pole2$0.00
Pinhole Camera2$0.00
Entry Lane Dynamic Sign2$0.00
UPS2$0.00
Barrier Gate2$0.00
Vehicle Detection Device (Loop)4$0.00
Total$ - 0
Toll Plaza
Exit Lane EquipmentExit Station4$0.00
VoIP Intercom4$0.00
EMV/NFC Credit Card Reader4$0.00
1D/QR Barcode Reader4$0.00
Proximity Card Reader4$0.00
AVI Antenna/Reader1$0.00
LPR Camera w/ Pole4$0.00
Pinhole Camera4$0.00
Exit Lane Dynamic Sign4$0.00
UPS4$0.00
Barrier Gate4$0.00
Vehicle Detection Device (Loop)8$0.00
Total$ - 0
VIP Parking Lot
VIP Entry Lane EquipmentAVI Antenna/Reader1$0.00
Proximity Card Reader1$0.00
Proximity Card Reader Pole Mount1$0.00
VoIP Intercom1$0.00
Pinhole Camera1$0.00
UPS1$0.00
Barrier Gate1$0.00
Vehicle Detection Device (Loop)2$0.00
Subtotal$ - 0
VIP Exit Lane EquipmentUPS1$0.00
Barrier Gate1$0.00
Vehicle Detection Device (Loop)2$0.00
Subtotal$ - 0
Total$ - 0
East Employee Parking Lot
Employee Entry Lane EquipmentAVI Antenna/Reader1$0.00
Proximity Card Reader1$0.00
Proximity Card Reader Pole Mount1$0.00
VoIP Intercom1$0.00
Pinhole Camera1$0.00
UPS1$0.00
Barrier Gate1$0.00
Vehicle Detection Device (Loop)2$0.00
Subtotal$ - 0
Employee Exit Lane EquipmentAVI Antenna/Reader1$0.00
Proximity Card Reader1$0.00
Proximity Card Reader Pole Mount1$0.00
VoIP Intercom1$0.00
Pinhole Camera1$0.00
UPS1$0.00
Barrier Gate1$0.00
Vehicle Detection Device (Loop)2$0.00
Subtotal$ - 0
Total$ - 0
West Employee Parking Lot
Employee Entry Lane EquipmentAVI Antenna/Reader1$0.00
Proximity Card Reader1$0.00
Proximity Card Reader Pole Mount1$0.00
VoIP Intercom1$0.00
Pinhole Camera1$0.00
UPS1$0.00
Barrier Gate1$0.00
Vehicle Detection Device (Loop)2$0.00
Subtotal$ - 0
Employee Exit Lane EquipmentAVI Antenna/Reader1$0.00
Proximity Card Reader1$0.00
Proximity Card Reader Pole Mount1$0.00
VoIP Intercom1$0.00
Pinhole Camera1$0.00
UPS1$0.00
Barrier Gate1$0.00
Vehicle Detection Device (Loop)2$0.00
Subtotal$ - 0
Total$ - 0
Test Bed
Entry Station1$0.00
Exit Station1$0.00
Barrier Gate2$0.00
LPR Camera2$0.00
AVI Antenna/Reader2$0.00
1D/QR Barcode Reader2$0.00
Proximity Card Reader2$0.00
EMV/NFC Credit Card Reader1$0.00
Vehicle Detection Device (Simulated Loop)4$0.00
Pinhole Camera4$0.00
Handheld Point-of-Sale Device1$0.00
Online Validation Station1$0.00
Total$ - 0
Spare Parts
Spare PartsEntry Station1$0.00
Exit Station1$0.00
Barrier Gate1$0.00
Barrier Gate Arm10$0.00
LPR Camera1$0.00
VoIP Intercom1$0.00
Pinhole Camera1$0.00
AVI Antenna/Reader1$0.00
1D/QR Barcode Reader1$0.00
Proximity Card Reader1$0.00
EMV/NFC Credit Card Reader1$0.00
Vehicle Detection Device (Loop)2$0.00
Handheld Point of Sale Device1$0.00
Online Validation Station1$0.00
(Add additional lines as needed)$0.00
Total$ - 0
Consumables
ConsumablesPaper Tickets for 250,000 Transactions1$0.00
Receipt Stock for 250,000 Transactions1$0.00
Proximity Cards200$0.00
AVI Transponders (Windshield Sticker)200$0.00
AVI Transponders (License Plate Mount)20$0.00
Total$ - 0
Other Costs
Other CostsElectrical Infrastructure1$0.00
Communication Network Infratructure1$0.00
Civil Infrastructure1$0.00
Hardwired High-Speed Internet Connection1$0.00
Back-Up FirstNet Internet Connection1$0.00
(Add additional lines as needed)$0.00
Total$ - 0
Project Services/Labor
Mobilization$0.00
Contractor Design Coordination$0.00
Professional Services (Infrastructure Analysis, Design, and Construction Support)$0.00
System Integration and Configuration$0.00
Project Management/Administration$0.00
Installation$0.00
Training$0.00
Acceptance Testing$0.00
Bonding$0.00
Freight & Storage$0.00
Warranty (24 months)$0.00
Total$ - 0
PARCS HARDWARE & SERVICES TOTAL$ - 0
PARCS SOFTWARE & ESTIMATED RECURRING FEESTO BE CALCULATED BY THE COUNTY AFTER PROPOSAL OPENING USING ASSUMED ACTIVITY DATA PROJECTED OVER THE 10-YEAR POTENTIAL CONTRACT TERM
PARCS TOTAL 10-YEAR COST OF OWNERSHIPERROR:#VALUE!

DAYTONA BEACH INTERNATIONAL AIRPORT

Page &P

PARCS Software

EXHIBIT G
Solicitation Number 26-P-32JD
Cost Proposal Form - PARCS - Software
COMPANY NAME
Software Costs and Other Recurring Fees
Software Costs and Other Recurring Fees

For cost comparison purposes, determination will be based on the all-in implementation cost and all recurring fees will be extrapolated over the 10-year potential agreement timeframe to compare the 10-year total cost of ownership between each proposal.

For transaction fees, the County will apply an assumed number of transactions of each applicable type across the 10-year agreement period. The assumed number of each trasnaction type will be applied consistently to each proposal where the applicable transaction fee is proposed.Software Component DescriptionFee (Fill in all that apply)
One-Time FeeTransaction FeeMonthly FeeAnnual Fee
PARCS Application Software
LPR Application Software
Pinhole Camera System Software
PARCS Workstation Software
ACMS Software
VoIP Intercom System Software
Dynamic Message Sign Software
Employee Account Data Transfer to PARCS
On-line Validation Software
Credit Card Gateway
Credit Card Transaction Processing Fees:
(Use these lines to clearly show each
applicable fee. Ex: For various
credit transaction ranges, for various
total revenue amount ranges, credit vs.
debit card fees, gateway fees, processor
fees, bank fees, chargebacks, refunds, etc.
Add additional lines as needed.)
Mobile Device Ticket Scan-to-Pay
Handheld Point-of-Sale
Cloud Hosting
Scheduled Export of PARCS Data to County's Financial System
Post-Warranty Service (Option Year 3)
Post-Warranty Service (Option Year 4)
Post-Warranty Service (Option Year 5)
Post-Warranty Service (Option Year 6)
Post-Warranty Service (Option Year 7)
Post-Warranty Service (Option Year 8)
Post-Warranty Service (Option Year 9)
Post-Warranty Service (Option Year 10)
(Add additional Lines as needed)
(Add additional lines as needed)

DAYTONA BEACH INTERNATIONAL AIRPORT

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