Exhibit E PO Issues List.pdf

APPENDIX C PURCHASE ORDER TERMS AND CONDITIONS CHANGE REQUEST FORM

02/11/2025

APPENDIX C– PURCHASE ORDER TERMS AND CONDITIONS CHANGE REQUEST FORM

Competitive Solicitation: No. DOH25-014P

Instructions

This Appendix is optional. Bidders need only to complete and submit this Appendix IF the bidder has issues, concerns, exceptions, or objections to any of the terms or conditions contained in Appendix C Purchase Order General Terms and Conditions. In such case, Bidder must use this Bidder’s Purchase Order Issues List to identify the same as set forth below.

The Bidder’s Purchase Order Issues List is designed to frame Purchase Order discussions, if any, between DOH and bidders regarding the Purchase Order terms and conditions. In completing the Bidder’s Purchase Order Issues List, bidders must:

A. Identify the specific Purchase Order section/subsection that creates a business issue, concern, exception, or objection;

B. Describe, in business terms, the issue, concern, exception, or objection pertaining to the Purchase Order section/subsection;

C. Propose, in business terms, a solution that is reasonable in light of the Competitive Solicitation and the procurement solution being sought by DOH; and

D. Provide bidder’s reason or rationale supporting bidder’s proposed solution, including how the proposed solution is commercially reasonable for a public Purchase Order, benefits both the bidder and the DOH and equitably allocates Purchase Order risk and return.

Please be advised. The Purchase Order(s) to be awarded is the result of a Competitive Solicitation developed pursuant to Washington’s Procurement Code for Goods/Services that is designed to meet governmental needs for eligible purchasers. DOH endeavors to develop commercially reasonable Purchase Orders that incentivize performance and equitably allocate risk and return based on stakeholder input from eligible purchasers, vendors, procurement professionals, and others. Accordingly:

Redlined Documents Will Not Be Reviewed. Do not provide a redlined Purchase Order or sections/subsections. Redlined text may result in DOH making potentially inaccurate assumptions regarding bidder’s issue(s). Instead, bidders must follow the instructions set forth above.

‘Standard’ Bidder Purchase Orders Will Not Be Reviewed. Do not provide a copy of the bidder’s (or a third party’s) ‘standard’ Purchase Order or Purchase Order section. It will not be reviewed.

No Substantial Changes. Bidders are cautioned that this is a competitive solicitation for a public Purchase Order and DOH cannot and will not accept a bid or enter into a Purchase Order that substantially changes the material terms and conditions set forth in this Competitive Solicitation and Purchase Order. Bids that are contingent upon DOH making substantial changes to material terms and conditions set forth in the Competitive Solicitation or Purchase Order likely will be determined to be non-responsive.

DOH will consider the number and nature of the items on Bidder’s Purchase Order Issues List in determining the likelihood of completing a Purchase Order with such bidder.

APPENDIX C PURCHASE ORDER TERMS AND CONDITIONS CHANGE REQUEST FORM

02/11/2025

BIDDER’S PURCHASE ORDER ISSUES LIST

NO.

A

PURCHASE

ORDER

SECTION

B

ISSUE DESCRIPTION

C

BIDDER’S PROPOSED SOLUTION

D

BIDDER’S RATIONALE FOR PROPOSED

SOLUTION

1.

2.

3.

4.

5.

*Appendix C Purchase Order Terms and Conditions Change Request Form is OPTIONAL. Bidders only need to complete and submit this Appendix IF the bidder has issues, concerns, exceptions, or objections to any of the terms or conditions contained in Appendix C Purchase Order Terms and Conditions. In such case, Bidder must use this Bidder’s Purchase Order Issues List, complete it, and return it to the Solicitation Coordinator at: Bids@doh.wa.gov mailto:Bids@doh.wa.gov