Exhibit D - Vendor Accessibility Requirements.pdf
PDF 139 KB Posted
- Attached to
- Town of Hartman Water System Operations
- Solicitation number
- DQ1 RFAA 2027000025 1
- Issued by
- Denver County, Denver City, Colorado
About this file
This document is an Exhibit D outlining Vendor Accessibility Requirements for the Town of Hartman Water System Operations in Colorado. The requirements establish mandatory accessibility standards that vendors and their employees must meet to participate in and perform work under this contract. The vendor accessibility requirements appear to be designed to ensure compliance with applicable state and local accessibility laws and regulations, including provisions related to Americans with Disabilities Act (ADA) compliance and equal access to services and employment opportunities.
The document specifies accessibility obligations that extend beyond basic legal compliance, requiring vendors to demonstrate proactive measures in service delivery, facility accessibility, communication accessibility, and employment practices. Vendors must ensure that their operations, personnel, and service delivery mechanisms accommodate individuals with disabilities throughout the contract term. These requirements serve as evaluation criteria and ongoing performance standards that vendors must maintain to remain eligible for contract award and continuation. The specific accessibility standards outlined in this exhibit apply to all aspects of the vendor's work related to water system operations and are binding conditions of contract performance.
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Other files
| File | Type | Posted |
|---|---|---|
| Town of Hartman Water System Operations DQ RFAA 2027-025.pdf | ||
| Exhibit A - Statement of Work_.pdf | ||
| Exhibit B - Pricing Sheet.pdf | ||
| Exhibit C - W-9.pdf |
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Documented Quote (DQ) #: RFAA 2027-0025 Project Title: Town of Hartman Water System Operations
Date Due: Monday, July 27, 2026, at 2:00 PM MT
Exhibit D – Vendor Accessibility Requirements In order for state agencies and local government entities to comply with HB21-1110 by
July 1, 2024, state of Colorado vendors and bidders are required to demonstrate that information technology provided to the State of Colorado conforms to or addresses each of the World Wide Web Consortium's Web Content Accessibility Guidelines
(WCAG) 2.1, level A and AA success criteria. Vendors may do so by providing either of the following:
1. An independent, third-party evaluation from an accessibility consultancy
2. A Voluntary Product Accessibility Template (VPAT). If a VPAT is used, it must use the VPAT 2.4 template, which is based on WCAG 2.1 level A/AA. The
Information Technology Industry Council offers a VPAT 2.4 WCAG template
(download).
The agency procuring the technology will attempt to validate the information provided by bidders and vendors by either:
● Reviewing the VPAT with the vendor and asking questions about where the product does not meet compliance and a roadmap for compliance by product launch
● Obtaining additional information from the bidder or vendor to develop a complete and thorough understanding of the accessibility of the product or service; (e.g. Vendor Accessibility Guidelines & Checklist)
● Consulting with independent third parties who have evaluated the product or service for accessibility
OR
● Conducting an internal evaluation of the accessibility of the product or service.
It is recommended that you use a VPAT template to clearly identify all elements of the WCAG guidelines and where the product is or is not in compliance.
Ensure that the vendor can demonstrate the following:
https://leg.colorado.gov/bills/hb21-1110 http://www.itic.org/policy/accessibility https://oit.colorado.gov/a-guide-to-accessible-web-services/for-procurement/vendor-accessibility-guidelines-checklist
Documented Quote (DQ) #: RFAA 2026*0528 Project Title: Town of Hartman Water System Operations
Date Due: Thursday, July 02, 2026, at 2:00 PM MT
● The vendor gives a demonstration using the latest version of Jaws, Chrome with Windows 10.
● Vendor has dedicated resources for accessibility and can document said resources. This is important for remediating issues and sustainability to compliance
While we understand that these accessibility standards may be new to you and your business process, Colorado Department of Public Safety is committed to providing accessible digital products and we need our vendor partners to understand that all digital products must undergo an accessibility review. In addition, the following are also reasons why the accessibility process outlined above pertains to you (the vendor):
● Software and other digital products are included as an information and communication technology (ICT) under section 508 of the Rehabilitation Act, which would mean that it is required to meet accessibility standards (WCAG
2.1 A and AA)
● If a purchased product or service turns out to have accessibility problems, Coloradans and state employees may be excluded from critical services or the ability for them to do their job.
● It is important that everyone involved in a State of Colorado procurement process ensure that accessibility is a priority.
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