Exhibit_D-Project_Specific_Definitions.pdf
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- Solicitation number
- 26-P-32JD
- Issued by
- Volusia County, Florida
About this file
Exhibit D is a Project Specific Definitions document for Volusia County's Request for Proposals to procure parking access and revenue control system (PARCS) and parking facilities management services at Daytona Beach International Airport. The document establishes standardized terminology and role definitions essential to the contract execution, including definitions for key positions (Site Manager, Acting Manager, Corporate Manager, Supervisors, and In-Field Staff), operational terms (Management Fee, Gross Receipts, Reimbursable Expenses), facility designations (Long-Term Parking Lot, Short-Term Parking Lot, VIP Lot, Employee Lots), system components (PARCS), and procedural elements (Exception Transactions, Shopping Service). The Volusia County Director of Purchasing and Contracts serves as the Contract Administrator with authority over all contract modifications, which must be executed in writing. The RFP was posted on May 14, 2026, with proposals due July 23, 2026, providing approximately 70 days for proposal development. The resulting contract will require the selected Contractor to provide comprehensive 24/7 management and operations of all parking facilities, collection and daily deposit of gross revenues into County accounts, operation of both existing and new PARCS systems, and staffing for customer service excellence.
This document does not contain pricing information, set-aside designations, incumbent vendor details, contract award values, or budget parameters. The definitions provided serve as the foundation for consistent interpretation across all contract documents and performance requirements, with specific operational standards to be detailed in the Parking Operational Procedures and Standards Manual and the Monthly Staffing Schedule, both subject to County approval. The file references Exhibit A for the complete Scope of Work and indicates that federal compliance requirements, FAA clauses, and other regulatory provisions are addressed in separate exhibits, indicating this is a federally-influenced procurement requiring comprehensive regulatory adherence.
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EXHIBIT D-Project Specific Definitions
Acting Manager: A Supervisor designated by the Operator to fill the role of Site Manager in the event the Site Manager is unavailable for an extended period.
Contract: The same meaning as “Agreement”.
Contract Administrator: The Volusia County Director of Purchasing and Contracts or designee shall serve as Contract Administrator. The Contract Administrator shall be responsible for addressing any concerns within the scope of the Contract. Any changes to the resulting Contract shall be done in writing and authorized by the Director of Purchasing and Contracts.
Contractor: Refers to the successful Proposer selected from this RFP to manage and operate the Airport Parking Facilities
Corporate Manager: A Contractor representative with overall authority for the delivery of this Agreement.
County: Shall mean the County of Volusia (a body corporate and politic and a subdivision of the State of Florida) including its districts, authorities, separate units of government established by law, ordinance or resolution, partners, elected and non-elected officials, employees, agents, volunteers, and any party with whom the County has agreed by contract to provide additional insured status.
Effective Date: The date the Agreement commences.
Exception Transaction: Refers to any transaction other than a normal parking transaction at the Airport, including but not limited to a disputed fee, swapped ticket, stolen ticket, lost ticket, blank ticket, foreign ticket, used ticket, mutilated ticket, unreadable ticket, and validations.
Gross Receipts: Refers to all monies collected or collectable by the Contractor for parking of automobiles and other authorized motor vehicles within the Airport Parking Facilities and receipts or revenue from customers or third parties for services provided by Contractor or any other receipts or revenue from customers or third parties derived on account of the Contactor’s operation of the Airport parking.
In-Field Staff: An Operator on-site employee whose primary function is to interact with Parking Facility customers by responding to customer calls and addressing in-lane issues (including cash payments).
Incumbent Operator: The current company providing public parking management and operations service at the Airport.
Long Term Parking Lot: The area identified as the "Long Term Parking Lot".
Management Fee: The payment the Operator receives for the operation and management of the Public Parking Facilities.
Monthly Staffing Schedule: Refers to the monthly schedule submitted by the Contractor and approved by the County identifying the positions to be filled by personnel of the Contractor in performance of this Contract and the minimum number of personnel that shall be working in each such position during each day of the week and each hour of such day.
Parking Access and Revenue Control System (PARCS): Parking Access and Revenue Control System, which consists of entry and exit lane hardware, software, and servers to control parking facility access and process parking payments.
Parking Facility: Any one of the Parking Facilities currently existing or that may be constructed or designated as such at any time solely at County's discretion.
Parking Operational Procedures and Standards Manual: Refers to the procedures and standards for the overall operation and management of the designated Airport Parking Facilities proposed by the Contractor and approved by the County.
Proposal: The document submitted by the Respondent in response to this RFP.
Proposer: See Respondent.
Protest: See process at www.volusia.org/purchasing.
Parking Facilities: The Long-Term Parking Lot, the Short-Term Parking Lot, the VIP Lot, the Employee lots, and any other Parking Facility, collectively.
Reimbursable Expenses: Expenses, approved by the County, that the Operator submits for reimbursement on a monthly or ad hoc basis. Such expenses include Site Manager all-inclusive salary, all-inclusive hourly rates for Supervisors and In-Field Staff, credit card processing fees, and materials required for the operation of the existing and new PARCS.
Reserved Parking: Any parking spaces located in any Parking Facility that County has designated for special user groups. Such groups may include County host volunteers or any such other group or designation as determined from time to time by County.
Respondent: That person or entity, including employees, servants, partners, principals, agents and assignees of the person or entity that submits a proposal for the purpose of obtaining a Contract with the County for the provision of the services requested in the RFP.
Scope of Work: The responsibilities of the Operator selected to provide the services. The Scope of Services is included as Exhibit A.
Shopping Service: a service procured by the Operator to test the levels of customer service and Operator performance in their delivery of the Scope of Work.
Short Term Parking Lot: The area identified as the "Short Term Parking Lot".
Site Manager: The individual employed by Operator as the Person in complete charge of Operator's operations at Airport and vested with full power and authority with respect to the conduct of Operator's operations hereunder.
Supervisor: An Operator on-site employee who can be the primary point of contact for the County when the Site Manager is not on-site.
Term: The period starting on the Effective Date and continuing for as long as this Agreement remains in effect.
https://www.volusia.org/purchasing
Toll Plaza: The toll plaza/payment facilities at the Airport that presently monitor exit lanes for the Short -Term Parking Lot and Long-Term Parking Lot; such toll plaza/payment facilities may be modified by County from time to time.
VIP Parking Lot: The area identified as the "VIP Parking Lot". This lot is currently not used for public parking.
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