EXHIBIT D Landowner Contact Form.pdf

This is a Landowner Contact Form template designed to document field crew interactions with property owners regarding plot access and land-related activities. The form is updated as of January 2025 and serves as a standardized tracking document for managing landowner communications.

The form captures essential contact information including crew name(s), plot owner name(s), contact person, and plot location identified by state, county, and local designation. It documents the date and time of contact, any special conditions (such as access restrictions or required notification protocols), and the outcome status with three options: Access Granted, Access Denied, or Contact Requests NO FURTHER Contact. The form records the contact type (direct conversation with owner, family member, other parties, or no answer) and contact method(s) used (phone, in-person visit, or email). A detailed notes section captures next steps, access issues, alternative contact information, and any discrepancies regarding property ownership. This template provides field personnel with a structured approach to systematically record and track landowner engagement outcomes and relevant communication details for ongoing project coordination.