Exhibit_C_-_Proposal_Requirements.pdf

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Exhibit C – Proposal Requirements Construction Manager at Risk

Fire Training Complex City of St. Petersburg, Florida

Project No. 22209-218

The Proposal Requirements shall include the following information in the order listed. Upload all responses as one PDF labeled “Proposal Requirements”. Page size shall be limited to 8 ½ x 11, except as noted below.

The Bid Proposal shall be limited to 50 pages. Proposals in excess of 50 pages may be deemed non-responsive by the Procurement and Supply Management Director. A cover page or section divider pages are not included in the total page count.

Proposal Requirement Sections

1. Transmittal Letter

Contractors must submit a transmittal letter on the firm’s letterhead. It must be signed by a representative of the Contractor who is authorized to sign such material and to commit the Contractor to the obligations contained in the offer. The transmittal letter must include the name, title, address, phone number and e-mail address for the Contractor’s contact, and must specify the firm’s signatory to any contract documents executed with the City. The transmittal letter may include other information deemed relevant by the Contractor.

2. Table Of Contents/PDF Bookmarks

Include a Table of Contents and Bookmark each section of the PDF.

3. Fee Proposal

This Project may be funded in whole or in part by Federal or State grant funds. Accordingly, all procurement and compensation methods shall comply with 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards), as applicable. Cost-plus-percentage-of-cost and percentage-of-construction-cost methods of contracting are prohibited.

Utilizing the form “Fee Proposal”, provide a cost proposal which must include a fixed fee* for Pre-construction Phase Services and a proposed fee* for Construction Phase Services based on:

• Pre-construction duration – 12 months

• Construction duration – 12 months

• Estimated cost of the Work - $14M

*Note: Any changes to the Scope outlined or cost of Work, including amendments, will require updating of fees.

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4. Qualifications and Experience of Firm and Staff

A. Project Team and Organization

This section shall be in the format of the attachment titled “Proposal Format”.

1. Describe the composition, organization, and management of the proposed project team.

a) Identify all firms included on the project team (including subconsultants and subcontractors) and describe the scope of services and responsibilities for each throughout the project.

b) Describe the firm’s approach to managing and coordinating subconsultants and subcontractors.

c) Demonstrate the firm’s ability to work cooperatively with multiple clients, subconsultants, and third parties.

2. Provide an organizational chart (page size may be 11 x 17) showing:

a) Reporting relationships and responsibilities of the Contractor and any other participating firms.

b) Reporting relationships and responsibilities of key personnel, including firm affiliations.

B. Key Personnel

This section shall be in the format of the attachment titled “Proposal Format”.

1. Identify all key personnel assigned to the project and their roles and responsibilities.

a) Describe the Contractor’s approach to managing key personnel.

b) Indicate the estimated percentage of available time each key individual will commit to the project.

c) The proposed Project Manager and designated substitute must each have a minimum of five (5) years of applicable experience and shall remain assigned to the project throughout the term of the City’s base agreement.

d) The Project Manager shall not be replaced or substituted without prior written approval from the City.

e) The City may request a personal interview with the short-listed firms’ proposed Project Managers.

f) The Project Manager or their approved substitute must be available for all meetings.

g) Provide one-page resumes for all key personnel, including the LEED/Envision Certification lead (if applicable), which include:

i. Academic and professional qualifications

ii. Professional registrations (if applicable)

iii. Experience related to the project and the individual’s role

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iv. Number of years with the current firm and total years of experience

v. Primary office location

vi. Experience listed on resumes must be limited to projects completed within the past five (5) years.

C. Licensing

1. Provide copies of the Contractor’s and key personnel’s current applicable Florida licenses.

D. Technology and Security

1. Provide a discussion on the firm’s approach to network security and records retention.

2. Provide your technology capabilities, to include network operating systems, network security, software, your accounting system for tracking interest, electronic transmission of data, storage of payment information, and reporting. Include information related to the methods your firm would utilize to ensure data accuracy and integrity. Note: The City currently uses AutoCAD Civil 3D 2024, ESRI ArcMap 10.8, and ESRI ArcPro Version 3.0 or above. All submitted electronic drawings will need to be compatible with these versions of CADD and GIS.

E. Relevant Project Experience

This section shall be in the format of the attachment titled “Proposal Format” and utilize attachment “Experience Table”.

1. Describe the performance history and experience of the project team on similar projects.

2. The information should demonstrate the firm’s ability to work cooperatively with multiple clients and any third-party. Submit five (5) reference projects within the past ten (10) years that demonstrate relevant experience, each project must have a cost in excess of $10M. Each project description shall contain the following information:

a) Name of owner.

b) Owner reference and contact information.

c) Role of Contractor.

d) Contract value.

e) Year started and year completed.

f) Description of the project showing relevance to this project.

g) Names of firms and key personnel who participated in similar project (s) and are included in this SOQ, along with a clear description of the roles and responsibilities of each.

h) Provide a summary table to cross reference the project team (firms and key personnel) with participation in the reference projects.

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F. Firm Strengths

A. Identify the key strengths of the firm. Highlight capabilities, areas of specialization, and any unique qualifications that distinguish the firm for this project.

5. Project Approach/Proposal

The offeror should identify the process utilized on other significant projects as well as the process envisioned for the services identified in this solicitation. The proposer should also include within the project approach the process envisioned to interface with the City through the Project Manager.

A. Display the proposed project schedule of the task described in the Scope of Services, including planning meetings, progress reviews, implementation, and final report.

B. Describe the project plan and process for performing the scope of services. The project plan should include key activities, deadlines, and deliverables required to complete the scope of services, organized in a logical, easy-to-follow manner.

6. Business Enterprise Outreach and Utilization

Proposers must indicate if the company is a SBE, MBE, WBE, combination; and describe how the company plans to utilize the various business enterprise programs in the company’s fulfilment of the contract. At a minimum, proposers must address the following:

A. Detailed description of your organization’s efforts to identify and contact City of St.

Petersburg SBEs, MBEs, and WBEs to inform them of opportunities to work as subcontractors for this proposal.

1. Attending relevant opportunities offered by the City’s Office of Supplier

Development including outreach events and matchmaking sessions.

2. Documentation of planned or prior outreach efforts

B. Planned efforts such as mentoring, training, and other capacity building programs for

SBE, MBE, and WBEs.

C. Detailed description of your organization’s process for ensuring small businesses have enough time and information to provide your firm with bids.

D. Description of how your firm considers SBEs, MBEs, and WBEs in the development of proposal and bid packages. ii. Explanation of how your firm ensures SBEs, MBEs, and WBEs understand the bid and specifications and are able to learn ways to improve.

E. Provide past performance in utilizing SBEs, WBEs, and WBEs on past projects within the last five (5) years.

F. Provide a detailed Subcontractor Utilization Form