Summary: Exhibit C - Cost Proposal for Texas Farmer Mental Health and Suicide Prevention Helpline

This cost proposal exhibit is submitted by the Texas Department of Agriculture (TDA) for a Request for Proposal (RFP #5510000794-A) to establish mental health services for agricultural workers. The solicitation calls for four primary deliverables: operation of a crisis hotline, Question, Persuade, Refer (QPR) training or similar suicide prevention training, Farm Response training or similar agricultural-focused mental health training, and data reporting and evaluation services. The pre-proposal vendor conference is scheduled for April 9, 2026, with written questions due by April 13, 2026, and sealed proposals due electronically by 3:00 PM CT on May 4, 2026. The contract award is estimated for May 22, 2026. The initial contract term runs from September 1, 2026, through August 31, 2027, with renewal options for up to three additional one-year periods at TDA's sole discretion, allowing for a potential four-year total contract duration.

The cost proposal template provides a structured format for bidders to submit Year 1, Year 2, Year 3, and Year 4 pricing for each deliverable category, with subtotal costs, allowable discounts, and total cost calculations. The document includes a Consumer Price Index (CPI) chart spanning from January 2016 through January 2026 to facilitate price escalation calculations using the formula (B-A)/A × 100%, where A represents the CPI from the RFP response deadline month and B represents the current or latest baseline CPI. This mechanism allows for annual price adjustments based on inflation for renewal options. The specific budget range or contract value is not disclosed in this cost proposal exhibit; however, all costs associated with proposal development are the responsibility of respondents, and contract payments will follow the Texas Prompt Payment Act with payments typically issued within 30 days of invoice receipt.