Exhibit_B_-_Usage_History.xlsx

This is a Usage History exhibit document for Volusia County, Florida's Background Screenings invitation for bid #25-B-09TF, detailing historical expenditures for background screening services across county departments from 2021 through 2024. The county seeks qualified vendors to provide comprehensive background screening services for employment and volunteer candidates, including Level I and Level II background reports and driver's license checks with completion timelines of 1-5 business days. The solicitation was released on October 23, 2025, with questions due by November 5, 2025, and final bid responses required by November 19, 2025, at 3:00 pm. The contract will be awarded for an initial three-year term with options for two subsequent one-year renewals or one two-year renewal, contingent on mutual agreement and county council approval.

The usage history demonstrates significant and consistent demand across 14 county departments, with annual expenditures ranging from $35,050 in 2022 to $56,973 in 2024, indicating a projected upward trend. Transit Services represents the largest user of these services, followed by Human Resources and Beach Safety. Bidders may propose pricing for different report packages with all non-third-party pass-through fees included in quoted rates. Insurance requirements mandate Professional Liability coverage of $1,000,000 per claim and $1,000,000 aggregate, as well as Cyber Insurance coverage of $1,000,000. Payment terms provide for full remittance of undisputed invoices within 45 days, with potential price redeterminations annually based on changes in wages, fuel, or materials using established economic indices. The county encourages participation from local and disadvantaged businesses under specific local preference and scrutinized companies certification provisions.