Exhibit B - Specifications, Terms and Conditions

Revised 9/26/20

Georgia Department of Transportation (GDOT) Exhibit B: Specifications, Terms and Conditions

Event Name: Light-Weight Aggregate Statewide

RFQ (Event) Number: 48400-DOT0002204

A. General Information:

The information contained herein is issued for the purchase and delivery by the selected Supplier for Light-Weight Aggregate Statewide. The Light-Weight Aggregate (herein referred to as “aggregate” or “material”) offered under this solicitation must be from a manufacturer that is on the Qualified Products List listed below no later than the closing date and time of the Request for Quote. Contact the Office of Material and Testing (OMAT) at 404-608-4857 regarding application and acceptance on the Qualified Products List ONLY.

Suppliers will provide a bid that does not include shipping for each item listed in the unit of measure specified in the sourcing event. Items are to be provided in accordance with the specifications below.

B. Applicable QPL, Standards and Specifications:

Material offered under this contract must be in accordance with the current referenced Standard Specifications for Construction of Transportation Systems, Construction Standards and Details, and/or QPL listed below, with the exceptions to those standard specifications as specifically excluded as listed in Exhibit B.

Hyperlinks have been provided for convenience however the current referenced specifications may be viewed on-line at the GDOT Web Page, http://www.dot.ga.gov/PS/Business/Source Referenced Special Provisions and Supplemental Specifications may be reviewed on-line at the GDOT Web Page, http://www.dot.ga.gov/PS/Business/Source/SpecialProvisions and current QPLs may be viewed via http://www.dot.ga.gov/PartnerSmart/Materials/Pages/QPL.aspx

I. GDOT Standard Specifications for Construction of Transportation Systems for this solicitation apply where applicable shall include but is not limited to:

1. Standard Operating Procedure (SOP) 1: Monitoring the Quality of Coarse and Fine Aggregates

2. Standard Operating Procedure (SOP) 15: Certified Public Weighers

3. Section 800 – Coarse Aggregate

II. Qualified Products List (QPL) includes:

1. # 2 – Coarse Aggregate Sources

C. Unacceptable Materials:

Under the guidelines of the Department’s Office of Material and Testing, the Supplier is responsible for all testing to assure the materials supplied meet the Georgia Standard Specifications and contract specifications noted herein. The Department may at any time prior to shipment, after shipment, during application, or after application pull representative samples to be tested. Any failure of material to meet specifications will result in the Supplier not being paid for the shipment associated with failure. In addition, any material already supplied will be reviewed for possible problems associated with traffic. If deemed necessary by the Department, the Supplier will be held accountable for all costs and work associated with removing any failing material from the roadway.

In addition to meeting all specifications and QPL requirement as described herein, it shall be the Supplier’s responsibility to assure that no unacceptable material is delivered under the awarded Contract. Unacceptable material is any materials found not to meet the specifications referenced herein.

The Department reserves the right to test samples to ensure continued specification compliance. When required, samples will be tested in accordance with GDOT Specification, current edition.

http://www.dot.ga.gov/PS/Business/Source http://www.dot.ga.gov/PS/Business/Source/SpecialProvisions http://www.dot.ga.gov/PartnerSmart/Materials/Pages/QPL.aspx http://www.dot.ga.gov/PartnerSmart/Business/Source/specs/ss800.pdf http://www.dot.ga.gov/PartnerSmart/Business/Source/specs/ss800.pdf http://www.dot.ga.gov/PartnerSmart/Business/Source/specs/ss800.pdf http://www.dot.ga.gov/PartnerSmart/Business/Source/specs/ss800.pdf http://www.dot.ga.gov/PartnerSmart/Business/Source/specs/ss800.pdf http://www.dot.ga.gov/PartnerSmart/Materials/Documents/qpl02.pdf

Exhibit A.1.

General Terms & Conditions

pg. 2 of 4

Revised 8/22/17

ERFQ NAME: AGGREGATE STATEWIDE

D. Light-Weight Aggregate Statewide:

The Department intends to purchase the items below on an “as needed” bases. Items purchased by the Department must be in compliance with the most current and applicable QPL, Department Standard Specifications, and Special Provisions in addition to applicable State and Federal. The Supplier is responsible for all testing to assure the materials supplied meet all applicable GDOT Standard Specifications and contract specifications requirements noted herein in addition to any subsequent revision throughout the term of the contract. The Department reserves the right to return any and all items found not to be compliant with State of Federal requirements at no expense to the Department.

At minimum, aggregate purchased by the Department must be in compliance with the most current and applicable QPL, Department Standard Specifications listed below. Additional QPL or GDOT Standard Specifications may apply.

Aggregate Description QPL GDOT SPEC. SECTION(S)

Expanded Shale 2 800

In addition to the item(s) above, the Department may elect to purchase additional items from the Supplier’s catalog.

Suppliers must provide a percentage off the manufacturers most current, dated, and published price list/catalog for products, material and/or accessories related to Light-Weight Aggregate.

E. Orders:

It shall be the Supplier’s sole responsibility to assure the minimum inventory is stored such that all material delivered meets the requirements of this Contract. The Department will issue a “Request for Shipment” based on this notification. The Department will not purchase remaining inventories if the Contract is in jeopardy due to poor performance or for Contract non-compliance.

W ithin twenty-four (24) hours of receipt of the purchase order from the Department, the Supplier must provide a confirmation of the request to the Department. This confirmation shall include; Quantity and material and/or product requested, associated purchase order numbers and the associated delivery dates and times.

The Supplier shall provide material by the ton delivered by the Supplier. Each delivered load shall have a certified weight ticket in accordance with Standard Operating Procedure (SOP) 15. Load shall not exceed legal limits. The method of measure for the material ordered shall be by the ton delivered to the site. The Department may, at its sole discretion and at any time, inspect all truck weights. If actual weight, as determined by GDOT, in any way varies from the Supplier’s weight ticket, the Department shall only accept an invoice for the actual weight of the load. The Department reserves the right to reject the delivery.

The Supplier shall submit a price per ton and a delivery price per load for the bulk deliveries.

For Delivery Cost Per Mile – Bulk, the Vendor shall submit a bid price per mile for delivery costs of the bulk product on Exhibit C Cost Worksheet. This cost will cover delivery from the Vendor’s location to any of the delivery sites to include locations listed below (see section I below GDOT Delivery Locations).

F. Delivery/Shipping:

a. In addition to the below, all goods shall be shipped and delivered per Article 104 of the contract.

b. In addition to the requirements stated in the applicable specifications, order of material shall clearly identify the manufacturer and the quality assurance technician’s stamp. Failure to provide this information according to this procedure will result in rejection of the material.

c. Along with each shipment of material, the Suppliers shall deliver one set of the “Material Safety Data Sheets”. These shall contain all information required under the law and as set forth in policy by the Environmental Protection Agency and the Georgia Environmental Protection Division.

http://www.dot.ga.gov/PartnerSmart/Business/Source/sop/sop15.pdf

pg. 3 of 4

d. The minimum order request will one (1) truck load.

e. A twenty-four (24) hour advance notice by the Supplier of a pending delivery is required prior to delivery to GDOT. Required contact information for notification will be included on the purchase order.

f. An extension request for the any of the above delivery requirements must be submitted in writing to the Department prior to the expiration of the delivery terms. The Department will decide whether to accept or reject the extension request.

g. There are seven (7) District Maintenance Offices and the Maintenance Activities Unit (MAU) throughout the State of Georgia that will order from the awarded Supplier. Orders shall be delivered to the locations indicated below or the location indicated on the purchase order . Supplier must be able to ship to any location listed below scheduled between Mondays and Thursdays between the hours of 7:30 a.m. to 4:30 p.m. (No transports will be scheduled for any time after 4:30 p.m. ET). Time restrictions for other locations will be indicated on the purchase order. Supplier must immediately notify the Department if schedule cannot be made as specified.

h. Material shall be shipped F.O.B. destination, Freight Prepaid & Add. This price will cover delivery from the Supplier’s location to any GDOT delivery location. Supplier must include shipping on the invoice as a separate line for freight for the ordered quantity only. A bill of lading must be submitted for payment as confirmation of courier cost for each shipment. All other miscellaneous fees including any surcharges, fuel charges or must be included in the freight cost.

i. Supplier shall provide copies of manufacturer’s documentation describing use, installation, warranty and support, with each delivery.

District

Address Local Warehouse

1 – Gainesville

Georgia DOT Maintenance GDOT Sign Shop 2550 Gillsville Highway Gainesville, GA 30507

2 - Tennille

State Route 15, South Tennille, GA 31089

3 – Thomaston

Sign Shop DOT Drive Thomaston, GA 30286

4 – Tifton

Maintenance Shop State Route 125 South Tifton, GA 31794

5 – Jesup Georgia DOT Maintenance Bridge & Concrete 131 Rainbow Drive, Jesup, Georgia 31545

6 – Cartersville

Georgia DOT 200 Old Martin Rd.

Cartersville, GA 30120

7 – Forest Park/MAU

Georgia DOT Maintenance 25 Kennedy Drive Forest Park, GA 30297 (District 7 Sign Shop is at MAU)

8 - MAU

Maintenance Activities Unit 25 Kennedy Drive Forest Park, GA 30297

pg. 4 of 4

j. Supplier must provide delivery within fifteen (15) business days to the location indicated on the purchase order after receipt of purchase order from the Department.

G. Warranties:

The Supplier warrants the material and products to be of the highest quality. Defective material or products will be returned and replaced at the Supplier’s expense. See ARTICLE #111 - WARRANTIES of the Contract for additional warranty requirements.