EXHIBIT B-Sample Transmittal Letter for Past Performance Evaluation Questionnaire.docx

This is a sample transmittal letter template for requesting past performance evaluations from client references. The letter is designed for contractors to send to their past clients as part of a proposal evaluation process for federal contracts, specifically those being evaluated under Federal Acquisition Regulations (FAR) guidelines. The template instructs references to complete an attached questionnaire regarding the contractor's work performance and return it directly to the government evaluator (Ryan.Seburn@va.gov) rather than to the contractor's company. The letter emphasizes that responses will be kept confidential, with the government prohibited from releasing the names of respondents per FAR 15.306(e)(4), and requests that references provide thorough and candid responses to assist in the evaluation process.

The transmittal letter template is associated with a Department of Veterans Affairs pre-solicitation for Architect-Engineer (A/E) design and construction period services for a Medical Resonance Imaging (MRI) facility renovation project at Stratton VA Medical Center in Albany, New York. The project (528A8-CSI-806) involves renovating four rooms to install a new 1.5T MRI unit and is set aside as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) contract with an anticipated award date on or before December 24, 2026. Applicants must be registered in SAM and verified as SDVOSB-certified by the Small Business Administration at the time of submission, with the applicable NAICS code 541310 and small business size standard of $12.5 million.