Exhibit B. Agency Special Requirements -Sussex County CBOC Annex.pdf

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Lessor: _____ VA: _____

Exhibit B RLP No. 36C24426R0018 Lease No. 36C24426L0001

Sussex County CBOC Annex

AGENCY SPECIFIC REQUIREMENTS

May 2026

1.0 GENERAL:

The Lessor shall provide office space as identified herein, for which the Wilmington VA Medical Center will operate an outpatient clinic in Sussex County. The rental rate shall include all requirements herein identified.

2.0 DESIGN AND CONSTRUCTION REQUIREMENTS:

All design and subsequent construction shall be provided by the Lessor, and must follow all applicable design, energy, environmental, historical, fire safety, physical security and National Fire Protection Association NFPA codes and standards as noted in the procedures, guides, manuals and standards found in the Office of Construction and Facilities Management's Technical Information Library (TlL) located at: https://vatilms.va.gov/vatilms/catalog. The duration for design and construction shall not exceed 90 days from award.

3.0 UTILITIES AND SERVICES:

In addition to the lease, the Lessor shall provide the following services and utilities on a daily basis unless a different frequency is specified herein. The cost for utilities and services shall be included in the rental rate. Utilities shall include:

• Additional dedicated internet service (Outside of VA network) for all physical security and low voltage equipment (e.g. Nurse call system, PACS, Security System, Panic Alarm, etc.) This is a standalone network that does not interface with the VA system and is provided and maintained by the Lessor.

• Window washing: Windows shall be cleaned/washed prior to occupancy by VA and continued annually on a recurring basis;

4.0 PANIC ALARM SYSTEM:

Lessor shall furnish, maintain, and install a panic alarm system. System shall have a wireless Panic Alarm device in rooms. Panic alarm device topography shall alarm back to Administration/check in area and to the local security as established by the Lessor. These main stations shall be set up to ring at the local Police station or Security Firm (as selected by the Lessor and pre-approved by VA). Lessor shall provide a submittal to the Contracting Officer or designated representative for review and approval prior to procuring and installation thereof.

5.0 SECURITY SYSTEM:

Plans for this renovation shall include, but are not limited to:

A. Provide panic buttons in areas determined by the government.

B. Provide a motion intrusion detection system for the entire VA space that is monitored by motion sensors, door contacts on exterior doors, and door contacts on IT room doors.

System shall meet the following requirements:

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a. An internal, automatically charging DC standby power supply and a primary AC power operation.

b. An automatic reset capability following an intrusion detection

c. A local alarm level of 80 dB (min) to 90 dB (max) within the configuration of the protected area.

d. A low nuisance alarm susceptibility

e. Annunciators/keypad shall be located at front and rear entrance and shall have the capability of identifying protected zones.

f. System shall have the capability of transmitting alarms to an off-site alarm 24 Hr.

monitoring company. Lessor is responsible for monitoring of all alarm systems.

g. Telecommunications Room (TR): Room must have security camera inside the room and intrusion detection on the door. Room must have electronic physical Access Control Systems (EPACS) with keypad unit controlling entry to the room. If any of the walls of the telecommunications closet are exterior walls, they must be either brick or CMLI construction or have security mesh screening installed within the walls. A TR is required for each floor of the leased space.

C. Physical Access Control System (PACS) shall consist of:

a. Head-end equipment server

b. One or more networked PC-based workstations (Provided by the Lessor)

c. Physical Access Control System and Database Management Software

d. Credential validation software/hardware

e. Field installed controllers

f. PIV Middelware

g. Card readers

h. Biometric identification devices

i. PIV <PIV-1>, <Legacy CAC>, <CAC NG>, <CAC EP>, <TWIG>, <FRAC> cards

j. Supportive information system

k. Door locks and sensors

l. Power supplies interfaces with:

i. Video Surveillance and Assessment System

ii. Gate, turnstile, and traffic arm controls

iii. Automatic door operators

iv. Intrusion Detection System

v. Intercommunication System

vi. Fire Protection System

vii. HVAC

viii. Building Management System

ix. Elevator Controls

D. PACS shall provide secure and reliable identification of Federal employees and contractors by utilizing credential authentication per FIPS-201.

E. Head-end equipment server, workstations and controllers shall be connected by a high-speed electronic data transmission network.

F. Security doors, windows, walls, ceilings shall be incompliance with VHA CFM guidance regarding physical security of VA facilities. Available at: https://vatilms.va.gov/vatilms/reports/PG-18 G. Video Surveillance Equipment

a. Provide, install, and maintain a complete stand-alone Video Surveillance System with

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Uninterruptible power supply (UPS) and a viewing station.

b. Video surveillance system consists of cameras, data transmission wiring and a control station with its associated equipment. Surveillance video is required to be stored at a minimum of 2 weeks.

c. Cameras are moveable and have the ability to pan left and right, tilt up and down, and zoom or magnify a scene.

6.0 NURSE CALL:

Nurse call with both visual and audio capabilities will be provided in the lab and all patient bathrooms. Please refer to VA specs above for additional information.

7.0 Signage and Wayfinding:

All Designs shall follow VA Standard PG-18-10 VA Signage and Wayfinding. Link:

https://vatilms.va.gov/vatilms/reports/PG-18-10

8.0 Scale:

Provide and install a flush-mounted, in‑ground digital patient scale designed for ambulatory patients and wheelchair users. The unit shall provide accurate weight measurements, fully integrate with VA clinical systems, and meet accessibility and safety requirements.

9.0 Flagpole:

Flagpoles should be prominently displayed at the site. Requirements set forth in VA specification 10 75 00 (Flagpoles) shall be followed.

- Pole Type: Fixed, ground-set, conical taper, seamless tube flagpole1.

- Materials must meet ASTM/ASTM‑M standards for aluminum or stainless steel; steel tubing must comply with ASCE/SEI‑7 wind and seismic load requirements1.

- Installation Components: Requires submittal drawings including size, foundation/base details, finial, manufacturer's literature, installation instructions, structural calculations, and a sealed design by a licensed engineer1.

- Performance Standards: Must be designed per NAAMM FP 1001 (wind loads) and ASCE/SEI 7 (seismic loads)

10.0 Electronic Health Record Modernization (EHRM) OIT Infrastructure Requirements.

Lessor agrees to meet all office of Information and Technology (OIT) requirements necessary to Support the Department of Veterans Affairs Electronic Health Record Modernization (EHRM) program. The lessor will coordinate closely with VA OIT, designated facility engineering, and IT stakeholders to ensure successful implementation and sustainment of EHRM capabilities at the leased space. EHRM standard is available at: https://www.cfm.va.gov/cfm/til/telecom/OIT-ISTS.pdf