EXHIBIT B - (63) AGENCY SPECIFIC REQUIREMENTS - Radiation Oncology2.pdf

AGENCY SPECIFIC REQUIREMENTS: Radiation Therapy VA Clinic

The Department of Veterans Affairs is interested in leasing a maximum of 13,155 net useable square feet of clinic space for a Radiation Oncology Linear Accelerator Clinic within the Kansas City Metro area. The Facility will have two Linear Accelerator Vaults:

One Vault fully complete at acceptance with a second Vault built out to accept new equipment at a future date.

The property offered shall be within the Kansas City Metro Area, with city utilities and emergency services available.

Property shall be in an office, research, technology, or business park that is modern in design with a campus-like atmosphere; or, on an attractively landscaped site containing one or more modern buildings that are professional and prestigious in appearance with the surrounding development well-maintained and in consonance with a professional image. (Delineated Area Map)

Space shall be available for use by Tenant (VA) for personnel, furnishings, and equipment to meet the needs for a Radiation Therapy clinic in the Kansas City Metro area.

The leased property offered shall meet the "Program for Design: Radiation Oncology VA Clinic” attached at the end of this document for all space. ACQ Code CC = Contractor (Lessor) Purchased and Contractor (Lessor) Installed, VC = VA Purchased and Contractor (Lessor) Installed, VV = VA Purchased and VA Installed.

OTHER REQUIREMENTS:

cfm.va.gov/til/dGuide/dgRadTh.pdf BUILDING REQUIREMENTS FOR LEASED SPACES - Office of Construction & Facilities Management (va.gov) HTTPS://WWW.CFM.VA.GOV/TIL/LEASING/VA_LEASED_CBOC_DESIGN_NARRATIVE_LDN_6_9_24.DOCX

HTTPS://WWW.CFM.VA.GOV/TIL/LEASING/ROOM_DATA_MATRIX_7_3_24.XLSX

THE GOVERNMENT WILL PAY FOR THE FOLLOWING:

- Courier Service

- Hazardous Material removal

- Tenant improvement to building

THE LESSOR WILL PROVIDE:

- Snow/ice removal between 6 am and 6 pm 7 days a week (M-Su)

- Heating system, and heating system maintenance and repair.

- Window washing and window washing supplies (windows to be washed inside and out by lessor every 6 months)

- Lawn and landscaping maintenance

- Replacement of exterior/interior light bulbs/lamps that are hardwired to the building power

- Plumbing maintenance and repair

- Air conditioning, and air conditioning system maintenance and repair

- Electrical maintenance

- Carpet cleaning once every 6 months or as requested by the VA

- Painting every 3 years with new colors if requested at no charge to the VA

- Carpet every 6 years

- Electrical Utility Service

- Water Service

- Provide and maintain a combination Ice and Water dispenser.

https://www.cfm.va.gov/til/dGuide/dgRadTh.pdf https://www.cfm.va.gov/til/leasing.asp https://www.cfm.va.gov/til/leasing.asp https://www.cfm.va.gov/TIL/Leasing/VA_Leased_CBOC_Design_Narrative_LDN_6_9_24.docx https://www.cfm.va.gov/TIL/Leasing/Room_Data_Matrix_7_3_24.xlsx

- Heating Fuel / Natural Gas Service

- Trash removal (including exterior trash pickup)

- Cable Television Services provided in areas identified by the VA

- Pest Control

- A Fire Alarm and Intrusion System with a Dispatch Service and all Maintenance and Testing in accordance with NFPA

- Two Communication Phone Lines for IT

- Data ports available in each patient room – internet services are not required

- Physical security proximity access system that is compatible with Siemens CCURE 9000 system and badge readers are Siemens equipment, all with the capacity to be operable, controllable, and programable from the main campus

GENERAL:

The codes and standards listed below indicate minimum performance requirements. Minimum requirements or standards may be exceeded by site specific project design.

Compliance is required with applicable codes and standards throughout the process of design, construction, acceptance, and on-going maintenance of the facility.

Design and construction of the VA Clinic shall be in compliance with the requirements of the GSA Form L100 Global Lease as well as the codes and standards listed below. The Leased CBOC Design Narrative covers construction materials and standards not fully addressed by the codes, standards, and references below.

Use the most current edition at the date and time of bid submission.

BUILDING REQUIREMENTS FOR LEASED SPACES - Office of Construction & Facilities Management (va.gov)

CODES:

All VA leased facilities are to conform to the most recent applicable codes, which include but is not limited to following:

State and local codes as required by the local Authority Having Jurisdiction (AHJ).

National Fire Protection Association (NFPA), NFPA 101 Life Safety Code and those codes and standards referenced by NFPA 101.

(NFPA 99 Health Care Facilities Code, etc.)

NFPA 70B Standard for Electrical Equipment Maintenance, NFPA 70E Workplace Electrical Safety, NFPA 75 Standard for the Fire Protection of Information Technology.

Architectural Barriers Act Accessibility Standards (ABAAS), current edition.

International Building Code (IBC): The latest edition shall be used for structural, wind load and seismic design.

Standards:

All leased facilities are to conform to the following standards:

FGI Guidelines for the Design and Construction of Outpatient Facilities, current edition (referred to as FGI Guidelines herein).

The Joint Commission (TJC) accreditation standards apply to the facility under the affiliated VA medical center license. Building construction and on-going maintenance procedures shall meet TJC standards. Lessor shall provide and submit all documentation that is required for TJC requirements.

Facility Security Level (FSL) shall be as outlined in GSA Form L100 Global Lease.

Sustainability standards shall be as outlined in GSA Form L100 Global Lease.

American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) Standard 170, Ventilation of Health Care Facilities, current edition (referred to as ASHRAE 170 herein) ASHRAE Standard 12, Minimizing the Risk of Legionellosis Associated with Building Water Systems, current edition.

ASHRAE Standard 188, Legionellosis: Risk Management for Building Water Systems, current edition.

ASHRAE Standard 62.1, Ventilation for Acceptable Indoor Air Quality, current edition (referred to as ASHRAE 62.1 herein) ANSI/ASHRAE/IES Standard 90.1-2019 -- Energy Standard for Buildings Except Low-Rise Residential Buildings Sheet Metal and Air Conditioning Contractors National Association (SMACNA) Standard, HVAC Duct Construction Standards - Metal and Flexible.

Illuminating Engineering Society North America (IESNA) Handbook - latest edition VA Signage Design Manual PG 18-12

References The following guides, manuals, and other references developed by VA are for reference only:

VA Enterprise Facility IT Support Infrastructure Standard, most current.

Prototype for Standardized Design and Construction of Community Based Outpatient Clinics https://www.cfm.va.gov/til/prototypes.asp#CBOC PACT Space Module Design Guide https://www.cfm.va.gov/til/dGuide/dgPACT.pdf Room Templates, Leased Community Based Outpatient Clinics https://www.cfm.va.gov/til/rTemplate/LeasingCBOCw.asp VA Design Guides (PG18-12) Radiation Therapy Service Design Guide https://www.cfm.va.gov/til/dGuide/dgRadTh.pdf

Room Data Matrix A collection of typical rooms within leased VA Clinic’s. It lists the required finishes, STC ratings, ceiling heights, door size and type, hardware sets, HVAC space ventilation, number of electrical receptacles, lighting controls and fixture types, and number of standard density work area outlets for each room type.

https://www.cfm.va.gov/til/leasing.asp https://www.cfm.va.gov/til/leasing.asp

The Lessor shall associate rooms listed on the program for design with the room data matrix by room name. Use department level room names and types when available, otherwise use general room/space for like room function.

FGI Equivalent for ASHRAE 170 – Where HVAC space ventilation requirements are omitted, ASHRAE 170 Tables 8-1 and 8-2 shall be followed. Column “FGI Equivalent for ASHRAE 170” lists the equivalent room name for use in the tables.

FGI Equivalent for Table 1.2-5 “Minimum Sound Isolation” - Where Column “STC” in the Room Data Matrix states “See FGI”, Column “FGI Equivalent for Table 1.2-5 Minimum Sound Isolation” lists the equivalent room name for use in FGI Table 1.2-5.

HTTPS://WWW.CFM.VA.GOV/TIL/LEASING/ROOM_DATA_MATRIX_7_3_24.XLSX

ARCHITECTURAL:

Appearance/Presence: The physical exterior appearance should align with modern architectural designs that utilize natural light and architectural design to align pedestrian traffic with wayfinding to the front entrance. The use of materials that emulate natural elements should be included. The exterior appearance must distinguish the clinic from other surrounding structures and contribute to a healing environment. Overall appearance will demonstrate alignment with the VA expectations for a world class experience.

Layout: layout will meet the VHA Radiation Therapy Service Design Guide design guide, 2008 located on HTTPS://WWW.CFM.VA.GOV/TIL/DGUIDE.ASP, Lessor will provide 3 conceptual layouts for the VA to select the most appropriate to move forward with construction documents.

FLOORS: Space shall be all on one level with direct parking lot access. Entrance shall be handicap accessible as required by ABAAS guidelines.

SIZES: All room square feet listed are minimums. The facility may have up to 30% larger rooms or 15% additional rooms. Rooms other than storage rooms and corridors may not be over 3 times longer than they are wide.

WALL FINISHES: Wall coverings shall be washable PVC free vinyl wainscoting in corridors and washable paint elsewhere.

Lessor shall repaint entire lease on a 3-year cycle with new colors as requested at no extra cost. Any vinyl covered walls to be refinished at a minimum of every 6 years at owner’s expense. VA to select colors. Vendor shall be responsible for moving and returning of furniture to allow painting and vinyl replacement. Painting/vinyl work shall be done after hours and must be odor free when clinic opens for business. Perimeters of rooms must have rubber or vinyl base cove. All walls shall be finished, no exposed ductwork, conduit or piping. Install wood or plastic chair rail to protect wall services. All finishes to meet national VA finish standards.

See attached finish schedule for more detail.

PAINTING: Painted walls shall be washable eggshell; ceilings shall be flat paint finish. All other painted surfaces shall be washable semi-gloss. See attached finish schedule for more detail. Interior painting: Paint (P) and Epoxy Paint (EP): Paint surfaces with primer and two finish coats that are compatible with one another as demonstrated by manufacturer or field experience, unless otherwise indicated.

FLOOR FINISH: VA to select color and pattern of all floor surfaces, as applicable. The waiting and reception area shall be carpet.

Carpet must have a pile weight of 28 ounces per square yard minimum, a face weight of 28 ounces per square yard and 68 ounces per square yard minimum total weight. Carpet must be modular tile with continuous filament pile yarn with soil hiding nylon, acrylic/nylon combinations. Carpet must be a maximum 1/2-inch-thick, padding is not permitted. Carpet must meet recommended fire/smoke requirements. Carpet shall be replaced on a 6-year cycle and shall be done afterhours. Vendor is responsible for moving and returning furniture during replacement of carpet. See attached finish schedule for more detail. If an existing facility is selected the VA will review the existing flooring to determine if it is adequate to meet VA requirements.

CEILING FINISH: Ceilings shall be lay in tile with a minimum NRC (Noise Reduction Coefficient) of 0.55, or hard ceiling. Owner to replace any wet, cut or damaged ceiling tiles as damage occurs. Complete ceiling tiles to be replaced and metal grid replaced or re-painted every 10 years. Share documentation area is required to have an NRC of 0.95 similar to the Lyra High CAC Square Tegular panels, item number 8732PB.

INTERIOR DESIGN: For brand recognition and facility furniture inventory finishes must comply/blend with color palette in the attached finish schedule. Color/Finish proposals to be done by a professional interior design service. A minimum of 3 proposals will be provided to the VA each time new finishes are to be reviewed.

BUILDING DIMENSIONS: Area of building leased to VA must be roughly rectangular in shape and must not be more than 3 times longer than its width.

ASBESTOS: Existing building must be asbestos free.

ENERGY CONSERVATION: The windows must be double glazed and the walls and roofs must be insulated. Entire facility, including doors and windows must be weather tight. Building insulation and HVAC system must meet minimal DOE recommendations for this region. Design to meet Energy Star rating of 75 or greater.

DOORS: Exterior doors and utility rooms to be equipped with automatic door closers. Automatic door openers are required at the main entrance of the clinic for handicap accessibility. Automatic doors are also required on doors leading from the waiting room to all clinic areas. Doors to the clinic area shall be wave motion operated on the clinic side and PIV card/badge access operated on the waiting room side. VA will have the option of selecting sliding doors or hinged doors for all exam, consult, procedure, or treatment rooms. All doors shall be 42 inches or greater throughout the clinic. Public restrooms will have wave motion openers to enter and exit. Provide badge access into the work areas, pharmacy room, IT closet, exterior entrances, lab, any other doors from the general public side to the patient care side, and general work areas.

https://www.cfm.va.gov/TIL/Leasing/Room_Data_Matrix_7_3_24.xlsx https://www.cfm.va.gov/til/dGuide.asp

LOCKS: All doors must be equipped with cylinder lock locking hardware and master keyed to match existing VA “Best” brand, 7 pin locking system. Egress doors must be equipped with panic hardware and meet NFPA requirements for exit. Toilets are to be equipped with privacy locks that can be unlocked in emergency with coin from outside. Provide a proximity badge access system which would be able to interface with a Siemens CCURE9000 system.

SIGNAGE: All rooms must be equipped with solid plastic identification signs with room function and room number. Emergency egress signage meeting Life Safety code and JCAHO is required. No Smoking signage shall be located at the entrance(s) of the building by lessor. All signage must be ADA compliant. For additional information regarding signage see http://www.cfm.va.gov/til/spec.asp. See attached finish schedule for more detail.

PRIVACY: Aural privacy is required between rooms and between rooms and corridor so that private patient information may be discussed without being overheard. For sound privacy, walls of exam rooms, Mental Health rooms and Multipurpose/conference room must go from deck to deck and be sound insulated with an approved acoustical insulation with a minimum STC of 40. Sound transmission shall be tested prior to acceptance and results provided to the VA. Shared Documentation space or Collaborative work areas are required to include multifaceted approaches for reductions in sound transmission to include, but not limited to, lessor provided sound baffling/clouds/ceiling panels, wall treatments, and sound masking systems. All doors must be solid core and include mechanical door bottom seals where necessary. There is to be a privacy door(s) between the clinical area and the reception/waiting area. Privacy curtain tracks at doors required in all patient care rooms/areas. Track to be provided by lessor and curtain to be provided by owner. Track shall be “On the Right Track” white tracks/grommets with Maharam Peer Bundle fabric. See attachment #3, VHA Program Guide PG-18-3, Topic 11, Noise Transmission Control for further guidance. Sound masking systems should be comparable to the QT 600 from Cambridge Sound Management with speaker layout provided during design. Lessor to provide speakers and sound masking system with no less than 3 zones available. See attached spec sheet(s).

Aural privacy specifications HTTP://WWW.CFM.VA.GOV/TIL/CRITERIA.ASP

TOILETS: Lavatories shall be equipped with supply dispensers for the building including toilet paper, paper towel, soap, shelf and mirror, tampons (ladies and unisex restrooms) provided and installed by the lessor. Lessor shall provide recessed or semi-recessed trash receptacle. A coat hook shall be installed on inside face of door. The men's toilet shall have a urinal in addition to a commode.

All toilets shall meet handicap accessibility codes and will include grab bars at commode. Metal partitions required at urinals and metal partitions with doors at commodes unless otherwise noted. Commodes and urinals shall be auto sensor flush. Baby changing tables to be provided in lobby restrooms.

CORRIDORS: All corridors shall be a minimum of 6 feet wide and require a handrail.

FIRE EXTINGUISHERS: Portable fire extinguishers will be provided, hung and maintained by the Lessor. If award is for a new building, fire extinguishers will be in recessed fire extinguisher cabinets to be approved by the VA and meet most current NFPA 10 standards. Lessor is responsible for the required monthly, annual, 6 year, and 12-year hydro testing for fire extinguishers and emergency lights. Testing shall be in accordance with NFPA, see requirements under Emergency Lighting section. All reports should be forwarded to the COR. COR will forward to the safety office.

COUNTERS: All counter tops shall be solid surface material approved by VA. See attached finish schedule for more detail.

SPECIAL FIRE CODE: The storage rooms, mechanical rooms and housekeeping closets will be protected by one hour fire walls and doors, ½ hour smoke wall if 50 sqft or less or if greater than 100 sqft it shall be a 1 hour fire wall as per NFPA.

PATIENT TRAFFIC FLOW IN BUILDING: Building to be arranged such that patients enter immediately into vestibule, then enter waiting room then go by reception counter and finally enter clinical areas. See attached prototype clinic layouts.

CANOPIES: There will be a minimum of 8 ft by 12 ft rain canopy over main entrance doors and the drive up clinic entrance door.

Vestibule (air lock) must have 2 sets of doors separated by at least 8 feet and configured to avoid any wind-tunnel effects. One door in each set must have an automatic door opener.

MAIL BOX: Install mailboxes at the main entrance of the lease in an appropriate location. VA will assist in defining the location during design.

SITE CONSIDERATIONS:

LOCATION: Facility must be highly visible and located in a high traffic area accessible to and from main thoroughfares.

PARKING: Adequate, safe lighted parking on site for a minimum of 30 vehicles,6 of which shall be van handicapped reserved, or a number identified by local code (whichever is greatest).

ACCESSIBLE PARKING: The handicap accessible parking spaces must be immediately adjacent to the building, meeting local code but not exceeding a distance of 60 feet of entrance. Accessible spaces will be marked with signage by lessor. Entrance to the lease must be handicap accessible in accordance with ADA/ABAAS and the VA Barrier Free Design Guide. Parking lots with 90-degree stalls must have minimum parking stall dimensions of 9 feet by 18 feet, and a minimum drive aisle width of 24 feet. Angled parking must have one-way drive aisles with the same stall sizes as 90-degree parking. Angled parking drive aisle width must comply with a published design standard for a designated parking angle. The total amount of accessible parking spaces provided shall be 6% of the total required spaces unless more is required by local code.

SITE TOPOGRAPHY: Site topography must not have pedestrian traffic grades exceeding 3% slope, 1 ft elevation change in 33 feet.

http://www.cfm.va.gov/til/criteria.asp

SITE SIGN: Lessor must provide internally lighted sign with VA logo and words as depicted on the attached sample (naming subject to VA guidance during design). Sign shall be a minimum of 24 inches above finished grade. Building will also include exterior sign of appropriate size to identify the building from the street. Materials and design to be completed during design services.

SITE FLAGPOLE: Lessor is to provide a 25-foot (minimum height) flagpole on site. Flagpole shall include adequate lighting to illuminate flag between dusk and dawn. Flagpole shall be protected from vehicular traffic. Lighting shall be controlled by a photocell device and maintained by lessor. Flag to be provided and maintained by lessor.

SIDEWALKS: Accessible minimal 5-foot-wide sidewalks must be available from parking to entrances. Provide zero step entry at handicap parking spaces and at drive up clinic access, protect with bollards.

RAMPS: Ramps with over 5% rise, 1:20 slope, must have metal handicap style handrails on both sides. Ramps, walkways and parking must all meet ABAAS requirements.

LANDSCAPING: If site topography permits, site will be equipped with bushes and trees and landscaping plan is required to be submitted during design and approved by the VA.

MARQUEE: The Lessor will provide a lighted Marquee at the entrance to the property. VA will provide design.

CLEANING: The Lessor is responsible for interior cleaning and litter pickup. The Lessor is responsible for exterior cleaning and trash pickup from grounds.

PEST CONTROL: The Lessor is responsible to exterminate insects, rodents and other pests as required. Pest spraying must be done so as not to interfere with VA work. Due to sensitive nature of patients, spraying must be odorless and non-irritating. Pest control includes the extermination and verification of extermination of bed bugs which may be present due to the patient population.

Same day response is expected once the lessee contacts the lessor.

MAINTENANCE: Building equipment and maintenance requirements, interior and exterior, shall be met by the Lessor. The Lessor must have a building superintendent or local designated representative to promptly correct deficiencies or attempt to correct safety deficiencies within 4 hours. Lessor’s representative shall be available via pager or cell phone for emergencies. Cosmetic and non-emergent deficiencies must be corrected within two weeks. If no attempt is made to correct the deficiency within the required time frame, the VA will acquire services to repair the discrepancy and the cost of the repairs will be deducted from the next month's rental payment. The Lessor is responsible for the total maintenance of the leased property with the exceptions listed specifically in this document. Such maintenance includes but is not limited to electrical systems, light fixtures, light fixture lamps/tubes/bulbs, mechanical systems, fire alarm, exterior care for the building and the site, all sidewalks, parking areas, driveways, private access roads, lawns, shrubbery including all repairs and replacements. All equipment shall be maintained to provide reliable service without unusual interruption, disturbing noises, exposure to fire or safety hazards, unusual emissions of dirt. All maintenance will be done with applicable codes and manufacturer recommendations.

Lessor will provide all labor and materials and supervision to adequately maintain the structure, roof, necessary building appurtenances to provide water tight integrity, structural soundness and acceptable appearance. All work done by the Lessor will be coordinated with the VA Contracting Officers Representative (COR).

EXTERIOR MAINTENANCE: The Lessor is responsible for snow and ice removal from parking areas and sidewalks. Snow and ice removal from overnight precipitation should be completed prior to 6 am. Lessor is responsible for removing weeds from around building, parking areas and sidewalks. The Lessor is responsible for mowing, edging, trimming landscaping and watering lawns as well as leaf raking and removal.

PARKING LOT: Lessor shall re-seal parking lot and re-paint parking space lines and symbols as damaged. Parking lot to be resealed and painted every five years.

PLUMBING PROBLEMS: Drain problems that can be solved by simple application of a plunger will be handled by VA Staff. Drain problems that cannot be solved by simple application of a plunger or require repeated applications will be solved by the Lessor. All other plumbing problems are the responsibility of the Lessor and will be addressed within 24 hours of written notification of Lessor’s representative.

UTILITIES:

CABLE TV: Lessor will provide and pay for cable television service for common area locations within the lease. Cable outlet shall be located within, or adjacent to all TV locations. A 120-volt duplex electrical outlet will be located adjacent to the cable box outlet.

Locations to be determined during design and lessor to provide options at no cost for up to 3 locations.

SINKS: The lessor will provide and install wall- mounted soap dispenser and paper towel dispenser for each sink. The lessor shall install the VA-approved dispensers at each sink; sink fixtures shall be provided with ADA compliant motion sensors. Housekeeping closet is required to have a deep sink for mop cleaning. The VA will be allowed the placement of up to 6 additional sinks as needed without additional costs. All clinical rooms require a sink as indicated in the TIL and Radiation Therapy Service Design Guide.

EMERGENCY CALL SYSTEM: An emergency call system from the lab and from each toilet to the reception area will be provided.

A call light will be installed above the door to each of these rooms. The call system in the toilet will include a vinyl pull cord extending from 30 inches above floor to within 6 inches of the floor at the water closet.

EMERGENCY LIGHTING AND EXIT SIGNS: EMERGENCY LIGHTING. Testing shall be in accordance with NFPA 101. All reports should be forwarded to the COR. COR will forward to the safety office. Must have adequate power failure lighting in corridors and waiting room. Lessor is responsible to maintain function of emergency lighting including bulbs, batteries and all other parts.

Lights will be periodically tested by VA. Lights will have dual power source and automatic activation to illuminate egress route. The emergency lighting/signs will be completely tested at least once per month for 30 seconds and annually for 90 minutes by the owner with a copy of the testing report sent to the VA.

SECURITY ALARM: Automatic security alarm system with autodial to commercial security company or local police department must be provided by and maintained by the Lessor. A local minimum 80db alarm will be installed by the Lessor. The remote monitoring company shall be in the business full-time, shall be approved by the LCO, with all monitoring costs borne by the lessor for the term of the lease. The security alarm will be completely tested by the Lessor as required by the manufacturer. The security system will be completely tested at least once per month by the owner with a copy of the testing report sent to the VA. Updates to key pad entry, and code changes will be included in the lease. See VA HB Directive 0730/2 appendix B under 209 Security.

HTTP://WWW.VA.GOV/VAPUBS/SEARCH_ACTION.CFM?DTYPE=2

STAFF CONFERENCE/BREAK/MEETING/STAFF EDUCATION ROOM UTILITIES: This room(s) will be equipped with a small kitchen-type sink, free-standing ice and water dispenser, counter with over and under sink storage cabinets along with counter space for a microwave and floor space for a freestanding refrigerator. The microwave and refrigerator will be provided by the VA.

LIGHTING: All interior, exterior, corridors, and common areas to be high efficiency lighting. Initially, the Lessor shall provide LED or better, designed to pass the Federal Toxic Characteristic Leaching Procedure (TCLP) criteria for classification as non-hazardous waste. Lessor responsible for replacing failed fixtures, ballasts, drivers, lamps or other parts. Lighting is to provide a minimum of 50 foot candles in work areas and 20 foot candles in non-work areas. All work areas to be dimmable. Building entrances and parking lot to be lighted with high efficiency exterior lighting.

OUTDOOR SPIGOTS: Lessor shall provide at least one lockable outdoor spigot (frost free hose bib) within 10 feet of each exterior door. Lessor shall turn over 3 keys to VA.

HVAC: The heating, air conditioning and ventilating systems shall meet city, state and national codes and be designed to meet ASHRAE minimum recommendations. Return air shall be ducted. The repair and maintenance of the HVAC system including replacement/cleaning of filters per manufacturer recommendations shall be maintained by the lessor. At a minimum, equipment shall be serviced two times per year, once in the fall prior to the heating season and once in the spring prior to the cooling season.

Failure of the HVAC system shall be treated as an emergency with response within 3 hours. Equipment must maintain temperature ranges between 70-76 degrees regardless of weather conditions. Toilets and Housekeeping closet will all include exhaust venting to the outside to create a negative pressure in these rooms. Space ventilation requirements shall meet American Society for Healthcare Engineering (ASHE) standards. The building will be provided with thermostat control for each patient room and all common areas. HVAC shall be a certified system and Lessor shall provide a Test and Balance report to the VA. The data closet, pharmacy med room, and the clean storage rooms will each have a separate, thermostatically controlled cooling unit capable of maintaining 68-72 degrees F and 30-60 Rh.

For all rooms indicating a specific pressure, temperature and/or humidity requirement, real time monitoring of these conditions shall be provided through the HVAC direct digital control system, providing alarms via the control system when rooms are out of the specified acceptable range, triggering a lessor response.

ELECTRIC: Electric panels must be circuit breaker type with 25% excess capacity. Circuit breakers must be identified as to area served. Toilets and other wet locations must be equipped with GFCI outlets. All items must be U.L. approved. Rooms over 90 square feet must be equipped with at least one duplex outlet on each of four walls of rooms and an additional outlet for walls longer than 12 feet. Smaller rooms must have at least two outlets. No more than 8 outlets per circuit. Data closet to have at least 5 120Vduplex outlets on 2 circuits and 1 dedicated 30 amp, 208V, 2 pole, 3 wire circuit with a L6-30R outlet. Lessor is to provide one 120 V duplex in the center of the multipurpose/conference room, above the ceiling for future projector mounting provided and installed by the VA. Corridors will have outlets at least every 25 feet. All outlets in all rooms to be set ground plug up. All electrical systems shall meet and be in compliance with the National Electric Code (NFPA 70).

SPECIAL ELECTRICAL OUTLETS: The Lessor will provide two (2) 240 volt electrical outlets on separate circuit breakers at a location in the clinic to be determined by the VA at the time of award. Owner to provide 5 additional 120 V duplex outlets in locations to be designated by the VA during drawing reviews. All receptacles will be hospital grade “green dot” outlets.

FIRE ALARM: Building to be equipped with fire alarm system that meets city, state and NFPA code requirements and remote annunciation to local fire department or monitoring service. Fire alarm testing required by NFPA is the responsibility of the Lessor.

Complete testing will be done as required by code. Copies of all test reports will be sent to the VA. At a minimum, there will be pull stations at each exit and smoke detectors in waiting areas, corridors, furnace/HVAC rooms and storage rooms. Strobes/audible devices will be installed as to be visible in all directions and in conference/multipurpose rooms. Any fire sprinklers will must have tamper and flow alarms and be tested in accordance with NFPA standards.

WET AUTOMATIC FIRE SPRINKLER: Building will have an NFPA 13 compliant wet automatic sprinkler system. Building shall be fully sprinkled and contain all necessary fire alarm features. Lessor will be responsible for performing all NFPA required testing and maintenance on the system and a copy of the test report provided to the VA.

UTILITIES: Availability of utilities is the responsibility of the Lessor. The lessor is responsible for the cost of utility usage (electricity, gas, water, sewage, and telecommunications) based on consumption. If the VA area is co-joined to space leased to others, then the Lessor will provide separate metering to measure government usage. The Lessor is required to pay any deposits and hook-up fees relative to utilities.

COMMUNICATIONS CLOSET REQUIREMENTS:

http://www.va.gov/vapubs/search_action.cfm?dType=2

The Lessor shall provide the following:

Telephone cabling, pathways (conduit and cable tray), outlets, faceplates, terminal blocks, backboards, cable terminations and cable testing.

Data cabling (fiber optic and copper), pathways (conduit and cable tray), outlets, faceplates, patch panels, network equipment racks, network equipment cabinets, cable terminations and cable testing.

The VA IT department will provide the following:

Telephone System hardware and electronics such as voice mail servers and telephone handsets.

Data network electronics such as concentrators, Ethernet switches, servers, PCs, Wireless Access Points, and other electronic equipment.

Pathways:

Boxes and Conduits Voice and data outlets shall be provided with a 4” square by 2-1/8” deep box with a single gang, telecommunication rated work box with a minimum of a ¾” conduit routed up to an accessible ceiling space.

Sleeves Where cables penetrate through walls, conduit sleeves with bushings on both ends, shall be provided. All penetrations through fire rated walls shall be fire stopped.

Where cables penetrate through floors of telecommunications rooms, a minimum of four (4) 4-inch conduit sleeves with bushings on both ends, shall be provided. All penetrations through floors shall be fire stopped.

Conduit sleeves shall be sized to be filled with cables to no more than 40 percent of the cross-sectional area of the conduit.

Cable Support Wire mesh cable tray a minimum of 4” deep x 12” wide shall be provided and supported from the structural steel or concrete structure with a minimum of 3/8” diameter threaded rods to support the horizontal and backbone communications cables along the main pathways above the suspended ceiling space. In finished spaces without a suspended ceiling, provide a minimum of 4” deep x 12” wide Solid Bottom cable tray instead of Wire Mesh cable tray along the main pathways. Cable trays shall be sized to be filled with cables to no more than 50% of the cross-sectional area of the cable tray. Where the cable tray fill ratio exceeds 50% of the cable tray cross-sectional area, provide a larger cable tray or two cable trays.

A minimum of 12 inches of free access shall be provided and maintained above the cable trays and along one side of the cable trays.

Where cables are routed in the open outside of the cable tray above the suspended ceiling space, adequate cable support via J-hooks shall be located at a maximum of 48" intervals.

As per National Electrical Code and TIA-569 standard, the suspended ceiling support wires or support rods shall not be used as a means of cable support. Cables shall not be laid directly on the ceiling tile, ceiling grid rails, or on the structural steel (bar joists). An independent hanger system shall be used.

Telecommunications Room (TR):

There shall be at least one Telecommunications Room on each floor. Each work area shall be served by a Telecommunications Room that is located on the same floor that the work area is located. There shall be a minimum of one (1) Telecommunications

Room in each building.

The Telecommunications Room shall not be located directly below or adjacent to laboratories, kitchens, laundries, rest rooms, showers, or other facilities where water service is provided.

Any pipe or duct system foreign to the Telecommunications Room installation shall not enter or pass through the room. The design professional shall ensure that foreign piping such as water pipes, steam pipes, medical gas pipes, sanitary waste pipes, roof drains, AC ducts, and other unrelated piping containing liquids or gases are not installed or pass through the room. Sprinkler piping shall not be routed through the Telecommunications Rooms unless it serves to protect the installation.

The location of the Telecommunications Rooms shall be as close as possible to the central core of the building floor to keep horizontal cable lengths to a minimum. Additional Telecommunications Rooms shall be provided where the horizontal cable length from the telecommunications room to the farthest workstation location exceeds 90 meters (295 feet).

Telecommunications Rooms located on the same floor shall be no farther than 150 meters (500 feet) apart to limit horizontal cable lengths to 90 meters (295 feet) or less.

The Telecommunications Room shall be dedicated to telecommunications facilities and function. The room shall not be shared with electrical equipment, heating/ventilating and air conditioning equipment, or other mechanical systems unless these systems are specifically needed and dedicated to support the Telecommunications Room and its functions.

The Telecommunications Rooms on each floor shall be vertically aligned between floors in a multistory building to allow for the ease of installing vertical backbone cabling.

The minimum sizes of the Telecommunications Rooms shall be as follows:

For facilities from 1 to 3,000 sq. ft., provide a standard 26U Telecommunications Enclosure located in a secured space that is not necessarily dedicated to telecommunications purposes. See sheets 16-19 of the CBOC Inside Plant Information Transport Systems Specification.

For facilities from 3,001 to 6,000 sq. ft., provide a 1-rack TR (80sf, 10’x8’ form factor).

For facilities from 6,001 to 10,000 sq. ft., provide a 2-rack TR (100sf, 10’x10’ form factor).

For facilities from 10,001 to 25,000 sq. ft., provide a 3-rack TR (120sf, 10’x12’ form factor).

For facilities greater than 25,000 sq. ft., provide TRs in addition to the MCR per the sizing and quantity determined by the TR Design Checklist in accordance with the serving zone size of each planned TR.

The above sizes should be confirmed with specific IT equipment sizes. The above sizes also assume there are no obstructions in the room such as columns and the rooms are a rectangular shape.

All the walls of the Telecommunications Rooms shall be constructed from drywall deck to deck, not just from floor to suspended ceiling height. A minimum of 3 of the walls of the Telecommunications Room shall be covered from the floor to a minimum height of 8’-0” above the floor with 3/4-inch exterior AC grade flame retardant plywood and painted a high gloss white with two coats of fire-resistant paint. Reserve a minimum of 12” dedicated space in front of the walls to accommodate equipment being mounted to the wall.

The floor shall be covered with light colored luxury vinyl floor tile to reflect the room light and reduce dust.

18” wide ladder racking cable tray shall be provided and supported from the structure above with 3/8” diameter threaded rods over the equipment racks and the side walls to support the horizontal and backbone communications cables through-out the

Telecommunications Room.

The lighting shall be a minimum of 500 lux in the horizontal plane and 200 lux in the vertical plane when measured at 3 feet above the finished floor.

The door shall be a minimum of 36 inches wide and 96 inches high, hinged to open outward and fitted with a card reader security lock.

Protective cages shall be installed on all water-based fire protection sprinkler heads located within the telecommunications rooms.

The IT equipment installed in the Telecommunications Room will be required to operate 24 hours a day and 365 days a year. The HVAC system shall be designed and installed to maintain a room temperature of 64-75 degrees Fahrenheit and relative humidity of 30-55 percent non-condensing on a 24-hour basic.

Telecommunications Bonding and Grounding:

Telecommunications Primary Bonding Busbar

Each Entrance Facility Room shall contain a Telecommunications Primary Bonding busbar for providing a central location for bonding all telecommunications equipment in the Entrance Facility Room per the TIA-607-D Generic Telecommunications Bonding and Grounding (Earthing) for Customer Premises, local codes, the VA Electrical Design Manual, and National Electrical Safety Code.

The Telecommunications Primary Bonding busbar shall consist of a predrilled copper busbar with TIA-607 standard sizing and spacing. It shall have minimum dimensions of ¼ inch thick, 4 inches wide, and the length shall be a minimum of 23 inches. The bonding busbar shall be insulated from its support by a minimum of a 2-inch separation.

Building structural steel (beams and/or columns) within 6 feet of the bonding busbar shall be bonded to the bonding busbar with a minimum of a 6 AWG copper conductor.

Telecommunications Secondary Bonding Busbar

Each Main Computer Room and Telecommunications Room shall contain a Telecommunications Secondary Bonding Busbar for providing a central location for bonding all telecommunications equipment in the room per the TIA-607 standard.

The Telecommunications Secondary Bonding Busbar shall consist of a predrilled copper busbar with TIA-607 standard sizing and spacing. It shall have minimum dimensions of ¼ inch thick, 2 inches wide, and the length shall be a minimum of 12 inches. The bonding busbar shall be insulated from its support by a minimum of a 2-inch separation.

Building structural steel (beams and/or columns) within 6 feet of the bonding busbar shall be bonded to the bonding busbar with a minimum of a 6 AWG copper conductor.

Telecommunications Rack Bonding Busbar

Racks located in the Entrance Facility Room, Main Computer Room and the Telecommunications Rooms, as well as Telecommunications Enclosures (TEs) shall have a horizontal Rack Bonding Busbar installed in the top of the rack/cabinet in RU 45 (install in the top rear position in TEs) to provide effective bonding of the rack/TE to the Primary bonding busbar or Secondary Bonding Busbar and provide a central location for the bonding of all telecommunications equipment located in the rack/TE per the TIA-607 standard. The busbar shall consist of a pre-drilled copper busbar with TIA-607 standard sizing and spacing.

The Rack Bonding Busbar shall be bonded to the Telecommunications Primary Bonding busbar or Telecommunications Secondary Bonding busbar in the room with a minimum of a 6 AWG copper conductor.

Rack mounted IT equipment with integral bonding terminals shall be bonded to the Rack Bonding Conductor (RBC) or to a vertical/horizontal Rack Bonding Busbar (RBB). An RBC is a bonding conductor from the rack or RBB to the TEBC. Each cabinet or equipment rack will have a suitable connection point to which the bonding conductor can be terminated. Properly sized listed two-hole compression lugs or listed terminal blocks with two internal hex screw or equivalent torque characteristics shall be used at the connection point.

Telecommunications Bonding Backbone Cable

The Telecommunications Primary Bonding Busbar in the Entrance Facility room and Telecommunications Secondary Bonding Busbars in the Main Computer room and Telecommunications Rooms shall be bonded to the building grounding electrode system with a bonding backbone cable that is a minimum of a 3/0 AWG stranded copper conductor.

The building structural steel shall not be used as a replacement for the bonding backbone cable.

Bonding of Cable Tray and Equipment

Cable tray and/or Ladder racking shall be bonded to the Primary Bonding Busbar or Secondary Bonding Busbar with a minimum of an insulated #6 AWG stranded copper conductor and connectors designed for the specific purpose.

Bonding of other telecommunications equipment in the Telecommunications Rooms or Main Computer Room to the bonding busbars shall be executed as required by the equipment manufacturer.

Equipment Racks and Equipment Cabinets

Ensure that IT equipment racks are installed flush to one another without air gaps between the racks. Use appropriate materials to fill gaps between the racks to prevent recirculation of exhaust air to the cold aisle. Meet the following requirements:

Style: Channel Height: 84 inches, Width: 24 inches, Depth: 30 inches minimum.

Equipment Mounting Width: 19 inches.

Equipment Mounting Height: 45 RUs.

Front and Rear rails: EIA threaded or Square Holes for cage nuts.

Rail Marking: Rack unit markings present on front and rear rails starting at one RU at the bottom.

Weight Capacity: 2,500 lbs. minimum.

Cable Management: Built-in overhead water fall and cable management strap attachment points.

Seismic bracing where required by Code.

Provide rack PDU brackets.

Color: White.

Equipment Cabinets shall be installed in the Main Computer Room for the housing of the Server equipment meeting the following requirements:

Style: Enclosed equipment cabinet with side panels and front and rear doors.

Height: 84 inches, Width: 24 inches, Depth: 48 inches maximum with all doors and accessories installed.

Equipment Mounting Width: 19 inches.

Equipment Mounting Height: 45 RUs.

Front and Rear rails: Square Holes for cage nuts. Toolless adjustable.

Rail Marking: Rack unit markings present on front and rear rails starting at one RU at the bottom.

Weight Capacity: 2,500 lbs. minimum.

Front Door: Single perforated, minimum of 63% open.

Rear Door: Single solid OR Split, perforated where vertical exhaust ducts cannot be implemented.

Latches: Keyed lock upgradeable to keyless system compression latch.

Top panel: Vertical exhaust duct (heat containment) and high-capacity cable access with brush grommets.

Side Panel: Solid, Locking.

Bottom Panel: Solid with high-capacity cable access with brush grommets or air dam foam. Seismic bracing where required by Code.

Accessories: Zero U vertical single mount PDU brackets, castors for safe movement of cabinet, leveling legs, and air dam/sealing kit.

Color: White.

Telecommunications Enclosures (TEs) installed shall meet the following requirements:

NEMA-12 or equivalent construction. Dust seals and replaceable inlet/outlet filters for vents/airflow openings/fans provided. This is required regardless of planned installation environment.

Filters shall be commercially widely available and initially provided with the TE.

Environmentally controlled enclosures are acceptable.

24” minimum width to allow for power and telecommunications cabling management to the sides of rack-mounted equipment.

24RU in height or larger.

Unit mounts to ¾” plywood backboard via 16” OC mounting for standard stud construction.

Unit opens in rear (swings open) for access to rear of installed equipment. Unit opens in front (swinging front door) for access to front of installed equipment. Both sections can be physically locked.

Adjustable 19” EIA/TIA rack rails. Rear rail kits are required.

Top and bottom knockouts for cable/conduit entry. All knockouts must be sealable and sealed for liquid and dust entry resistance.

The use of a knockout kit to create larger penetrations is acceptable.

115V fans to remove heat generated in TE are required. Whether these are used as exhaust, intake, or both is not specified.

Provide TEs with fiber distribution cabinets, fiber cassettes, UTP patch panels, horizontal cable management units, and shelves as required for the specific implementation.

Power Distribution Units (PDUs) and Uninterruptable Power Supplies (UPSs) Equipment Rack and Equipment Cabinet 120/208 Volt PDUs for TRs Input: 20 Amp Three-phase; 120/208V, L21-20P Plug.

Circuit Breakers: 3 x 2 Pole 20 Amp Hydraulic Magnetic breakers.

Receptacles: (30) C13 receptacles 208 Volt, (6) C19 receptacles 208 Volt, (2) 5-20 receptacles 120 Volt.

IP and Serial monitoring.

Ethernet, USB, and Environmental sensor ports.

Mounting: Vertically on the rear rails of the rack.

Quantity: Provide two (2) PDUs in each equipment rack in Telecommunications Rooms.

Equipment Rack and Equipment Cabinet 120/208 Volt PDUs for MCRs Input: 20 Amp Three-phase; 120/208V, L21-20P Plug.

Circuit Breakers: 3 x 2 Pole 20 Amp Hydraulic Magnetic breakers.

Receptacles: (30) C13 receptacles and (6) C19 receptacles, 208 Volt.

IP and Serial monitoring.

Ethernet, USB, and Environmental sensor ports.

Mounting: Vertically on the rear rails of the rack.

Quantity: Provide two (2) PDUs in each equipment rack and each equipment cabinet in Main Computer Room.

Equipment Rack and Equipment/Cabinet UPSs for TRs and MCRs Input: 20 Amp Three-Phase; L21-20P Plug.

Output: One (1) L21-20R receptacle Capacity: 5 kW Run time at full capacity: Minimum of 10 minutes.

Mounting: Rack or Cabinet 19-inch TIA-310 mounting width.

Quantity: Provide one (1) UPS in each equipment rack and each equipment cabinet in Main Computer Room and Telecommunications Rooms. (No rack-mounted UPSs are installed in the Extra Small Campus Support Center (Data Center) specified for VA-occupied spaces greater than 50,000 sq. ft.)

Equipment Rack and Equipment/Cabinet UPSs for TEs Input: 20 Amp single-phase L5-20P Plug.

Output: One (1) L5-20R receptacle Capacity: 2 KW Run time at full capacity: Minimum of 10 minutes.

Mounting: Rack or Cabinet 19-inch TIA-310 mounting width.

Quantity: Provide one (1) UPS in each Telecommunications Enclosure (TE).

Zone Power Distribution Units (PDUs)

Telecommunications Rooms and Main Computer Rooms with more than one equipment rack and/or more than one equipment cabinet, shall be provided with Zone PDUs used for power distribution to the rack mounted and cabinet mounted PDUs and UPSs.

Input: Two (2) 30 Amp Three-Phase L21-30P plugs. Power cords on the Zone PDU shall be of sufficient length to reach the supply…