EXHIBIT_A_-_Youth_Crime_Prevention_Scope_of_Work_FINAL.docx
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- Attached to
- Youth Crime Prevention Program
- Solicitation number
- HSD-RFP-26-0074
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Scope of Work document for the City of Phoenix Youth Crime Prevention Program, a three-year professional services contract commencing January 1, 2026. The program targets juvenile crime reduction in four Phoenix neighborhoods: Maryvale, South Phoenix, Alhambra, and Central City, serving youth ages 12-17 and their families who are City of Phoenix residents. The City seeks to fund one three-year project with a total investment of $500,000 ($500,000 annually with optional two-year extensions). Subrecipients must develop and implement comprehensive prevention programming in at least two of the four targeted neighborhoods, selecting from six focus areas: violence prevention, substance abuse prevention, after-school enrichment, youth mental health services, dropout prevention, and family support strategies. Key program deliverables include 360 mentoring hours, 48 group family workshops, and 540 hours of after-school recreation utilizing evidence-based curricula. The Request for Proposal (HSD-RFP-26-0074) was released August 25, 2025, with a questions deadline of September 12, 2025, response deadline of September 19, 2025, and proposal submission deadline of October 17, 2025 at 3:00 p.m. Services must be provided at locations suitable for program delivery, including local schools, community centers, recreation facilities, or business places within targeted neighborhoods.
Proposals will be evaluated on nine criteria, with the highest weighted categories being Program Design and Methodology (20 points), Organizational Capacity and Staffing (15 points), and Evaluation and Logic Model (15 points). Preferred minimum qualifications include 3-5 years of youth-focused crime prevention programming experience, cultural competency in high-crime neighborhoods, grant management experience, and established partnerships with schools, law enforcement, and community organizations. The City requires contractors to demonstrate good faith efforts in engaging Disadvantaged Business Enterprise (DBE) firms, including tracking and reporting DBE participation through the City's Certification and Compliance System. Staffing requirements include 3 Full-Time Equivalents and 3 volunteers. Subrecipients must comply with extensive administrative and reporting requirements, including monthly expenditure reports by the 15th of each month, monthly program data and performance reports, maintenance of secure storage for confidential documents, quality assurance audits of 5-10% of clients served, and full access to client-level data for City review and monitoring. The City will perform fiscal and programmatic desktop monitoring monthly and provide ongoing technical assistance.
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EXHIBIT A – SCOPE OF WORK
YOUTH CRIME PREVENTION PROGRAM
1. BACKGROUND
Funding will be used to create a youth crime prevention program intended to reduce juvenile crime in neighborhoods experiencing high crime rates. The program will use a community-centered approach focused on collaboration with local schools, residents, and family support services.
2. OBJECTIVE
The City of Phoenix seeks to fund a youth crime prevention program to prevent youth involvement in criminal activity and to reduce juvenile crime in the following Phoenix neighborhoods: Maryvale, South Phoenix, Alhambra, and Central City. The program will engage communities, schools, and families through holistic programmatic supports with emphasis on evidence-based or evidence-informed service methods that have proven effective through rigorous scientific research or best available evaluation studies. A total of $500,000 will support one three-year project.
3. PARTICIPANT ELIGIBILITY
3.1. Eligible program participants include individuals age 12-17 years old and their family members.
3.2. Eligible program participants must be residents of the City of Phoenix.
4. SUBRECIPIENT LOCATION
Subrecipient may provide services at a location suitable for the performance of this Agreement, including local schools, community centers, recreation facilities, or business places located within the targeted Phoenix neighborhood(s).
| 5. | SCOPE OF WORK |
| 5.1 | The Subrecipient shall develop and implement a youth crime prevention program in at least two (2) of the targeted Phoenix neighborhoods listed under section 2 (Maryvale, South Phoenix, Alhambra, Central City). |
| 5.2 | Prevention program areas may include: |
· Violence Prevention – Programs and activities designed to reduce or eliminate youth involvement in violent behavior including bullying, gang-related activity, assault and interpersonal conflict. Strategies may include conflict resolution training, mentoring, restorative justice practices, and community-based interventions that promote safety and non-violence.
· Substance Abuse Prevention – Initiatives that prevent or delay the onset of alcohol, tobacco, and drug use among youth. Approaches may include education on the risks of substance use, skill-building for resisting peer pressure, family engagement, and connection to supportive resources.
· After School Enrichment – Structured, supervised programs that provide safe, positive environments for youth during non-school hours. Activities may include academic tutoring, arts, sports, STEM programs, leadership development, and other enrichment opportunities that promote personal growth and reduce idle time.
· Youth Mental Health Services – Programs that address the emotional and psychological well-being of youth through counseling, support groups, peer mentoring, and evidence-based interventions. Services may focus on early identification of mental health needs, reducing stigma, building resilience, and connecting youth to clinical care when necessary.
· Drop-Out Prevention – Strategies aimed at keeping students engaged in school and on track to graduate. Activities may include academic support, attendance improvement initiatives, mentoring, career readiness programs, and interventions for at-risk students to address barriers to educational success.
· Family Support Strategies – Programs and services that strengthen family relationships and enhance the capacity of caregivers to support youth development. Activities may include parenting education, family counseling, case management, resource navigation, and home visiting services that promote stability and reduce risk factors for youth.
| 5.2 | The program will include early intervention strategies, family involvement and engagement activities, life skills development, and community collaboration strategies. |
| 5.3 | The Subrecipient shall submit a detailed service methodology providing the following programmatic information: |
| 5.3.1 | A description of the organization and its experience in serving the target population. |
| 5.3.2 | Resumes for key staff who will be responsible for program oversight and fiscal administration, including the Executive Director, Finance Officer, and Program Manager or Supervisor. |
| 5.3.3 | A description of the overall program and its previous success as an evidence-based model or evidence-informed method. |
| 5.3.4 | A list of the Phoenix neighborhood(s) to be served. |
| 5.3.5 | A list of local community-based organizations and schools that will be engaged in program design and/or service delivery, and a description of their roles/responsibilities. |
| 5.3.6 | Letters of Support or Partnership Agreements from community-based organizations and schools that will be engaged as listed under section 5.3.5. |
| 5.3.7 | A description of the program focus area (Violence Prevention, Substance Abuse Prevention, After School Enrichment, Youth Mental Health Services, Drop-Out Prevention, or Family Support Strategies) to be administered and how the area was identified as a gap or service need. |
| 5.3.8 | A description of how the program will proactively identify and conduct outreach to at-risk youth ages 12-17, before they engage in criminal behavior. A description of the early intervention strategies the project will administer that will address participant behavioral issues. |
| 5.3.9 | A description of the program’s approach to providing culturally and linguistically appropriate services, consistent with the identified needs of the communities and neighborhoods to be served. |
5.3.10 A description of how parents will be engaged and involved in the support process, to include family counseling and workshops that empower parents to create a supportive environment at home.
5.3.11 A description of life skills training offered by the program, which may include skill-building activities, conflict resolution strategies, and emotional regulation or social skills development, aimed at helping youth navigate daily challenges.
5.3.12 A detailed timeline describing key administrative and programmatic activities with major milestones for the three-year project, to include the total number of participants to be served each quarter.
5.3.13 A detailed description of the overall programmatic goals and related time-bound objectives.
5.3.14 A Program Logic Model as demonstrated in EXHIBIT B – Logic Model, which provides the programmatic framework and intended outcomes of the program.
5.3.15 A detailed description of the formative evaluation studies or activities to be conducted that examine the implementation process and determine whether the program is operating effectively. This must be completed within six months after program implementation and may be done continuously or as a one-time assessment.
5.3.16 A detailed description of the short-term, intermediate-term and long-term outcome evaluation methods to be conducted that examines the overall impacts of the program on participants, families, and the broader community.
6. ADMINISTRATION REQUIREMENTS
The subrecipient shall comply with the following administrative requirements:
6.1. Provide secure storage space for confidential documents relating to program participants and their families.
6.2. Maintain personnel training documentation.
6.3. Be responsible for hiring, managing, training, and terminating staff as necessary, in accordance with the Subrecipient's established policy and procedures.
6.4. Always maintain adequate staff to address capacity needs for the proper administration of each component of this program.
6.5. Collect and report all required program data within established deadlines.
6.6. Ensure Phoenix residents have broad access to services outlined in this Scope of Work.
6.7. Report incidents that may involve a liability issue or may leave Subrecipient or the City open for public scrutiny, in writing to City staff, immediately following the occurrence/notification.
6.8. Collaborate in partnership with City staff for the administration of this program.
6.9. Maintain performance metrics data as identified in the Subrecipient service methodology.
6.15. Ensure the city reviews all documents utilized by the Subrecipient or its subcontractors for this program before finalizing them and includes the city logo.
6.16 Agree to provide full access and share client-level data with the city as requested, including data collection records through the utilized database.
6.17 Share aggregate data at the request of the city.
7. REPORTING REQUIREMENTS
7.1 Subrecipient must submit monthly expenditure reports and documentation in a format provided by the city by the 15th calendar day of each month for the prior month in an email to ____________ at ________________.
7.2 Monthly data and performance report designed for the programmatic activities and outcomes will be submitted to the city via email to __________ at _________ by the 15th of the calendar day of each month for the prior month. A sample report can be viewed in EXHIBIT C.
7.3 Provide any other report of available data as requested by the city, including aggregate or client-level data. The City reserves the right to add, remove, or revise reporting requirements at its discretion.
7.4 Provide full access to the data collected through the available data collection tool to monitor client files no more than once per quarter. The subrecipient is responsible for granting access to the City within three (3) business days of the monitoring notice.
8. SUBRECIPIENT RESPONSIBILITIES
The Subrecipient shall:
8.1 Request clarification and/or technical assistance to resolve barriers to service in a timely manner.
8.2 Obtain a release of information from each household served authorizing the City of Phoenix to access all client data.
8.3 Perform fiscal and programmatic desktop monitoring monthly.
8.4 Perform quality assurance audits of 5 to 10% of the clients served through this Agreement.
8.5 Any remaining funds at the end of the Agreement term must be returned to the City.
9. CITY RESPONSIBILITIES
The City shall:
9.1 Perform fiscal and programmatic desktop monitoring every month.
9.2 Provide ongoing technical assistance and support to the Subrecipient.
Updated 7/30/2025
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