Exhibit A - Statement of Work.pdf

Exhibit A – Statement of Work Page 1 of 4

Invitation for Bids (DQ) #: RBAA 2026-0409 Project Title: KORE Duty Belts CSP/POE

Date Due: Friday, April 17, 2026 at 2:00 PM MT

EXHIBIT A – STATEMENT OF WORK

1. DEPARTMENT BACKGROUND

A. The Colorado Department of Public Safety (CDPS) and the Colorado State Patrol (CSP) are the primary agencies for this solicitation. The CSP is responsible for state law enforcement services, and the Purchasing and Contracts Unit serves as the sole point of contact for the procurement process

2. PROJECT BACKGROUND

A. The CSP is transitioning its standard-issue duty gear to modern equipment. This project aims to:

i. Secure a reliable supply of KORE duty belt kits to meet evolving agency uniform standards

ii. Provide a mechanism for the buyback of legacy inventory, specifically Don Hume belts that remain in new and unused condition, for the specific purpose of using the credit towards the new KORE duty belts.

iii. Ensure the agency maintains a high level of uniformity across various units, including

Port of Entry personnel.

3. LOCATION OF WORK, RESOURCES, EQUIPMENT, AND FACILITIES

A. Shipping and Delivery Destination: All goods must be shipped FOB Destination to: 15203

W 12th Ave Golden, CO 80401.

B. Buyback Coordination: Legacy items for buyback must be picked up from the 15203 W

12th Ave. location unless the Offeror provides a pre-paid shipping label.

4. TESTING, TRAINING, SUPPORT

A. Product Standards: All supplied goods must be new and unused; refurbished or aftermarket components are strictly prohibited.

B. Finish Flexibility: The State maintains the right to transition between available KORE

1.5” belt finishes—such as Basketweave, Gloss, Matte, Smooth Leather, or Nylon—at the time of the order to match uniform updates specific to the Port of Entry.

Exhibit A – Statement of Work Page 2 of 4

Project Title: KORE Duty Belts CSP/POE

Date Due: Friday, April 17, 2026 at 2:00 PM MT

C. Inquiry Support: All technical or bid-related inquiries must be handled via email through the designated contact: cdps_edo_bids@state.co.us.

5. REQUIREMENTS AND TASKS

A. KORE Kit Procurement: Provide KORE duty belt kits on an “as needed” basis with no guaranteed minimum order quantity.

B. Legacy Buyback: Facilitate the buyback of the following specific Don Hume High Gloss models:

i. Sam Browne (P/N: B101-FV).

ii. Sally Browne (P/N: B101-FV CONTOURED).

C. Compliance: Offerors must maintain a Certificate of Good Standing with the Colorado

Secretary of State throughout the award.

6. DELIVERABLES SCHEDULE

MILESTONE ANTICIPATED TIME TO COMPLETION

i. KORE Duty Belt Kits Delivered per individual purchases orders on an “as needed” basis to replenish internal stock

ii. Buyback Pickup/Credit AS coordinated with the Logistics Services Section

iii. Modified Specifications Any written modifications will be posted to Colorado VSS

7. PERFORMANCE PERIOD

A. The award performance begins on the effective date of the State Purchase Order and remains valid through June 30, 2028. This period is contingent upon the continued appropriation and availability of state funds.

8. PAYMENT TERMS AND SCHEDULE

A. Standard Terms: Payments will be processed via State Purchase Order terms and conditions

B. Tax Exemption: As a government entity, the State of Colorado is tax-exempt; therefore, all quotes and invoices must exclude sales tax.

C. Price Binding: Quoted pricing must remain valid and binding for the first full year of the award period. For subsequent years, any proposed price increases must be mutually

Exhibit A – Statement of Work Page 3 of 4

Project Title: KORE Duty Belts CSP/POE

Date Due: Friday, April 17, 2026 at 2:00 PM MT agreed upon by the awarded Offeror and CDPS. Price increases shall not exceed a five percent (5%) increase in any single year. All price adjustments must be finalized a minimum of sixty (60) days prior to the beginning of the new Fiscal Year (FY) and shall remain binding for the entirety of that fiscal year.

9. MISCELLANEOUS/SPECIAL REQUIREMENTS

A. SDVOSB Preference: Certified Service-Disabled Veteran-Owned Small Businesses

(incorporated or with a place of business in Colorado) receive a 3% preference.

B. Accessibility Standards: All work must comply with WCAG Level AA and Colorado technology accessibility standards.

10. PROJECT AND DELIVERABLES ACCEPTANCE AND EVALUATION

A. Acceptance Criteria: The purchasing authority determines if a response is acceptable based on product needs and fair/reasonable pricing.

B. Required Submission Items: Offerors must submit a completed cover page, Exhibit

A[PC1] (Bid Response Sheet), and a signed W-9 dated within one year.

C. Evaluation Methodology and Basis for Award: Award will be made to the responsive and responsible Offeror whose quote provides the highest total score based on a 100-point weighted evaluation. The evaluation will separately score the cost of the new KORE belts and the value of the legacy buyback credit as follows:

i. Cost of New KORE Belts (60 Points Maximum): The lowest proposed belt price receives the maximum points. Other quotes are scored proportionally using the following formula: (Lowest Proposed Belt Price / Offeror's Proposed Belt Price) x 60.

ii. Value of Legacy Buyback Credit (40 Points Maximum): The highest proposed buyback credit receives the maximum points. Other quotes are scored proportionally using the following formula: (Offeror's Proposed Buyback Credit /

Highest Proposed Buyback Credit) x 40. (Note: If an Offeror proposes $0.00 for the buyback, they will receive 0 points for this section).

iii. Scoring Example:

• Offeror A proposes a $90.00 new belt and a $0.00 buyback credit.

• Offeror B proposes a $100.00 new belt and a $5.00 buyback credit.

Exhibit A – Statement of Work Page 4 of 4

Project Title: KORE Duty Belts CSP/POE

Date Due: Friday, April 17, 2026 at 2:00 PM MT

• Offeror A Score: Belt: (90 / 90) x 60 = 60 pts. Buyback: (0 / 5) x 40 = 0 pts.

Total = 60 pts.

• Offeror B Score: Belt: (90 / 100) x 60 = 54 pts. Buyback: (5 / 5) x 40 = 40 pts.

Total = 94 pts.

• Result: Offeror B is awarded the bid with the highest total points, representing the Best Value to the State, despite having a higher net cost than Offeror A.

11. ACRONYMS

ACRONYM DEFINITION

CDPS Colorado Department of Public Safety CSP Colorado State Patrol DQ Documented Quote FOB Free-On-Board FY Fiscal Year P/N Part Number POE Port of Entry SDVOSB Service-Disabled Veteran-Owned Small Business VSS Vendor Self Service WCAG Web Content Accessibility Guidelines