Exhibit_A_-_SCOPE_OF_WORK.pdf
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- Solicitation number
- 25-P-49LS
- Issued by
- Volusia County, Florida
About this file
This Scope of Work document outlines Volusia County's requirements for the design and retrofit of one 35-foot Gillig Low Floor Bus into an emergency mobile command center for the Transit Services Division. The project encompasses comprehensive design work including electrical systems, generator set configuration, and HVAC layout, followed by construction modifications involving the installation of two Domestic Penguin II RV air conditioning units (15,000 BTU each), one Cummins Onan QD8000 diesel inverter generator (8kW), a Pure Sine 5000-watt power inverter, two SafeView Smart RV shore power connections, exterior repainting in white and black, six Alcoa aluminum wheels with matching B305/85R22.5 tires, interior painting with sky blue ceilings and black wheel wells, Altro non-slip flooring in light gray, a 13-foot side-mounted manual roll-up RV canopy, and electrical power distribution with eight outlets and a fuse panel. The contractor must perform all work at their facility, transport the drivable bus from the Transit Services Administration Building at 950 Big Tree in Daytona Beach, Florida, and return it upon completion. County approval is required at design and construction milestones before payment release, with the contractor serving as the primary point of contact for all subcontractors and suppliers. Contractors must provide samples of five or more previous similar projects and comply with all Federal Transit Administration Third Party Contract Clauses.
The project requires contractors to demonstrate technical expertise in RV systems integration, electrical installation, and bus retrofitting while maintaining compliance with applicable safety codes and industry standards. All documentation, testing, and troubleshooting must be provided by the contractor, and the County Project Manager or designee will conduct periodic inspections at the contractor's facility. The scope explicitly excludes ADA requirements, and proposers must be located within 250 miles of Transit Services with demonstrated experience completing similar bus retrofit projects. Mandatory pre-proposal conferences are scheduled for September 23 and 24, 2025, with questions due by October 8, 2025, and proposals due electronically by October 22, 2025, at 3:01 pm. The budget for design and retrofit is approximately $150,000, with the contract term expected to be one year from the effective date.
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25-P-49LS Exhibit A – Scope of Work
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1.0 OVERVIEW
The County is seeking a vendor to design and retrofit one (1), thirty-five-foot, Gillig Low Floor Bus. The bus is to be used by the Transit Services Division as an emergency mobile command center to perform transit dispatching operations during emergencies and for various outreach activities throughout the year.
2.0 DESIGN
The design components include, but are not limited to the following:
2.1 Electrical design and layout.
2.2 Gen Set design and layout (Conduits and Structure).
2.3 HVAC design and layout.
3.0 CONSTRUCTION BUILD
The build modification includes but is not limited to the following:
3.1 Purchase & installation of 2 Domestic Penguin II High-Capacity RV Air Conditioner w/Heat Pump – Single Zone – 15,000 BTU – White Part # DMC68ZR (Locations identified on drawing) or approved equivalent
3.2 Purchase & installation of 1 Cummins Onan QD8000 RV Diesel Inverter Generator –
8.0HDKAK-1046, 8kW Prime, Single-Phase, 120 Volt Liquid-cooled Part # 8.0HDKAK-1046 (Location identified on drawing) or approved equivalent
3.3 Purchase & installation of Pure Sine 5000-watt, 12 Volt Power Inverter, Part #
PWRIG5000121205 (Installed in A/V cabinet identified on drawing) or approved equivalent
3.4 Purchase, installation & connection of 2 Part # SV50API SafeView Smart RV Power
Inlet Shore Power connections (Locations identified on drawing) or approved equivalent
3.5 Exterior Body – Remove minor scratches, Prep and Complete Re-Paint (2 Colors –
White & Black per original paint scheme)
3.6 Purchase & installation of 6 Alcoa 12.5 x 22.5 - High Polished Aluminum Wheels to fit B305/85R22.5 Tires. Quantity 6 = 2 front and 4 Rear (inners/outers) with Wheel Studs and Lug Nuts to accommodate Alcoa wheels
3.7 Purchase & installation of 6 New B305/85R22.5 Tires
3.8 Interior painting
3.8.1 Sky Blue to cover ceiling (approx. 309 Sq. Ft).
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3.8.2 Black to cover both front interior wheel wells (approx. 30 Sq. Ft).
3.8.3 Both colors Matte finish.
3.8.4 All holes (ceiling and walls) to be filled prior to painting.
3.9 Purchase & installation of flooring - Altro Non-slip flooring – color Light Gray to be applied to floor and side walls (approx. 224 Sq. Ft (floor, rear steps and rear wheel wells) and 314 Sq. Ft (walls)).
3.10 Side mounted manual roll-up exterior RV canopy – 13ft length (Location identified on drawing).
3.11 Electrical power distribution:
3.11.1 The A/V box (2 on drawing - already mounted in bus) is to be used to locate the inverter and into which electric power from the generator will be connected.
3.11.2 Electrical power (via conduits) to the right and left side of the bus interior will originate from the box.
3.11.3 Eight (8) electric outlets will be installed at the locations marked on the drawing.
3.11.4 A fuse panel will be installed on the partition behind the driver’s seat
3.12 Work is to be performed at Contractor’s location.
3.13 The vehicle is drivable. Contractor shall transport the bus to Contractor’s location from Transit Services Administration Building located at 950 Big Tree, Daytona Beach, Florida. Contractor shall transport bus back to the County location.
3.14 This project does not include ADA requirements.
3.15 Proposers shall provide samples of previous similar projects:
3.15.1 Five (5) years or more
3.15.2 One (1) to three (3) sample
4.0 PROJECT REQUIREMENTS
4.1 The Contractor shall provide all relevant documentation, testing, and troubleshooting.
4.2 All required electrical, structure or component Installation shall conform to all applicable safety and industry codes, standards and regulations.
4.3 The Contractor shall coordinate with subcontractors and suppliers and be the main point of contact.
5.0 APPROVAL AND INSPECTION REQUIREMENTS
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5.1 The Contractor shall obtain pre & post project approvals from the County in writing and provide task coordination status updates.
5.2 Design
5.2.1 The Contractor shall coordinate with the County for periodic design reviews.
5.2.2 The County will approve the designs in writing to the Contractor.
5.2.3 The approvals will coincide with milestone payments.
5.2.4 Payments cannot be made without County approval of work completed.
5.3 Construction Build
5.3.1 The Contractor shall coordinate with the County for periodic inspections and approvals.
5.3.2 The County Project Manager or designee will go to Contractor’s facility for inspections.
5.3.3 The inspection approvals will coincide with milestone payments.
5.3.4 Payments cannot be made without County approval of work completed.
6.0 FEDERAL TRANSIT ADMINISTRATION THIRD PARTY REQUIREMENTS
6.1 The Contractor shall comply with all Federal Transit Administration Third Party
Contract Clauses (Attachment A).
6.2 All documents shall be signed and included in the Contract.
7.0 BUS SPECIFICATIONS
Make: Gillig Model: Low Floor Length: 35’ Engine: Cummins ISM Transmission: Allison B400
| 1.0 OVERVIEW |
| 2.0 DESIGN |
| 2.1 Electrical design and layout. |
| 2.2 Gen Set design and layout (Conduits and Structure). |
| 2.3 HVAC design and layout. |
| 3.0 CONSTRUCTION BUILD |
| 3.1 Purchase & installation of 2 Domestic Penguin II High-Capacity RV Air Conditioner w/Heat Pump – Single Zone – 15,000 BTU – White Part # DMC68ZR (Locations identified on drawing) or approved equivalent |
| 3.2 Purchase & installation of 1 Cummins Onan QD8000 RV Diesel Inverter Generator – 8.0HDKAK-1046, 8kW Prime, Single-Phase, 120 Volt Liquid-cooled Part # 8.0HDKAK-1046 (Location identified on drawing) or approved equivalent |
| 3.3 Purchase & installation of Pure Sine 5000-watt, 12 Volt Power Inverter, Part # PWRIG5000121205 (Installed in A/V cabinet identified on drawing) or approved equivalent |
| 3.4 Purchase, installation & connection of 2 Part # SV50API SafeView Smart RV Power Inlet Shore Power connections (Locations identified on drawing) or approved equivalent |
| 3.5 Exterior Body – Remove minor scratches, Prep and Complete Re-Paint (2 Colors – White & Black per original paint scheme) |
| 3.6 Purchase & installation of 6 Alcoa 12.5 x 22.5 - High Polished Aluminum Wheels to fit B305/85R22.5 Tires. Quantity 6 = 2 front and 4 Rear (inners/outers) with Wheel Studs and Lug Nuts to accommodate Alcoa wheels |
| 4.0 PROJECT REQUIREMENTS |
| 5.0 APPROVAL AND INSPECTION REQUIREMENTS |
| 6.0 FEDERAL TRANSIT ADMINISTRATION THIRD PARTY REQUIREMENTS |
| 7.0 BUS SPECIFICATIONS |
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