Exhibit_A_Scope_of_Services_REVISED_final.pdf

Exhibit “A”

SCOPE OF SERVICES

Location

All work is located within Citrus County, Florida. Maps of each location are provided in Exhibit section of the solicitation for ITB 26-011.

1) Beverly Hills, FL

a. Water Tower Park – 4 Laurenshire St Beverly Hills, FL 34465

b. Beverly Hills Community Center - 1 Civic Cir Beverly Hills, FL 34465

c. Eagleton Park – 76 S. J. Kellner Blvd Beverly Hills, FL 34465

2) Lecanto, FL

a. CC Canning Center - 3425 W Southern St Lecanto, FL 34461

b. Crooked Branch Trailhead - 1964 N Crooked Branch Dr Lecanto, FL 34461

3) Inverness, FL

a. Highland Park – 3755 E. Kirk St Inverness, FL 34453

b. Sportsman’s Park – 95 N. Twin Lake Dr Inverness, FL 34453

c. Eden Park – 614 Park Lake Terrace Inverness, FL 34450

d. Animal Services - 4030 S. Airport Rd Inverness, FL 34450

e. Turner Camp Boat Ramp – 9460 E. Turner Camp Rd Inverness, FL 34453

f. US 41 select medians and rights-of-way

• Medians – US 41/Hwy 44E intersection south to Eden Drive

• Right of Way 1 – In front of green fenced DRA north of Vineyard Church

• Right of Way 2 – In front of green fenced DRA east side across from Auditorium

• Right of Way 3 – In front of green fenced DRA west side across from Ft. Cooper Road

4) Floral City, FL

a. Floral City Town Center - 8360 E Orange Ave Floral City, FL 34436

( Library, Fire Station, Lion’s Club, and Masonic Lodge)

b. Orange Avenue Right of Way – East of Floral City Town Center, intersection of Orange Ave and Old Floral City Road, to Duval Island Road; easement areas on both sides of road.

c. Withlapopka Community Center & Playground – 11104 E. Flounder Dr Floral City 34436

d. Duval Island Boat Ramp and Parking Lot – 7790 S. Duval Island Dr Floral City, FL 34436

e. Withlapopka Boat Ramp – 10851 Gobbler Dr Floral City, FL 34436

f. Trail’s End Park and Boat Ramp – 7594 S. Old Oaks Dr Floral City, FL 34436

g. Keating Park – 8820 E. Metcalf Ln Floral City, FL 34436

h. Floral City Trailhead - 8355 E Levy Ct Lot B, Floral City, FL 34436

Contractors Responsibilities

• Provide all supervision, labor, materials, supplies and equipment necessary to properly maintain all ZONE 2 properties as described in these specifications.

• Ensure the use of industry safety standards such as those set forth in OSHA for equipment operation and maintenance.

• Repair all damage to buildings, vehicles, trees, shrubs etc. caused by the contractors’ operations or subcontractors at Contractor’s expense.

• Ensure that no activity shall be undertaken that will in any way disrupt, inconvenience or endanger any member of the traveling public, either pedestrian or vehicle.

• Comply with all State and Citrus County requirements regarding certification, licensure and insurance requirements.

The following Work shall be performed on each visit:

1) Mowing

All grass areas shall be mowed at intervals as determined by the County Project Manager, or designated representative, to meet seasonal requirements. Mowing frequency and height shall be determined by the County staff and may be reduced to zero mows during the winter months.

All Bahia grass shall be mowed at a height of approximately three (3) inches. The number of mowing cycles shall be dependent upon the weather and timing of the active growing season.

In the event, that the Contractor mows after excessive rainfall, and there is an excessive accumulation of grass clippings after mowing that cannot be easily absorbed in the turf then the excess shall be raked up and removed from the site. All grass clippings shall be mulched small enough to expose all leaflets in the grass or removed from the site. No clumps shall be left.

Grass clippings (which cannot be mulched) and tree debris (from pruning and grounds cleanup) shall be removed from the property at the Contractor's expense by the end of each workday. All tree and shrub trimmings and fallen palm fronds and shields must be removed from the grounds before mowing and removed from the site on every cycle. All grass shall be cut with sharp blades. The Contractor shall ensure each crew carries spare blades and they are changed as the cuts start to appear rough. All mowing should be done at industry speed and in a manner that provides a smooth cut without scalping and avoids damage to any trees or tree trunks. The Contract Manager shall establish the dates of mowing and related services. The services shall be pursued within the specific area until a cycle is complete. A completed cycle shall include all grass mowing, blowing, trimming, edging, pruning, sweeping, raking, and debris removal. Each area shall have a completed appearance with Contract Terms and all grass mowed, no clumps of grass left on the grounds, all edging completed, all areas line trimmed, and no trees that are not trimmed to specifications or other unfinished Work remaining after each area is completed.

2) Line Trimming/Edging

Grass and weeds growing around trees, walls, walks, curbs, parts of buildings, bollards, electrical structures, dumpsters, bleachers, fence lines, ditches, berms, culverts, outpours, or other fixed objects, which are inaccessible to large mowing equipment shall be trimmed using hand-held line trimming equipment on the same schedule as the mowing. Vining plants shall also be removed from fence lines, building walls, and bollards. Trimming may be accomplished by hand, machine, or other expeditious methods. Stems of plants or trunks of trees shall be protected from bark injury from weed trimmers. All curbs, walks, trails, and edges of hardscapes shall be edged to not allow for growth over such edges. All ditch areas within the prescribed area of responsibility shall be completed at the same frequency as all other tasks.

3) Minor Pruning

Proper pruning tools and techniques are expected when pruning is deemed necessary, including overgrowth, removing split and dead branches, or to improve the overall aesthetic while ensuring the best health of the tree. Minor pruning is for branches less than two (2) inches and tree canopy must be pruned up to eight (8) feet from ground level.

4) Hedging

Shall occur as needed or by project manager’s request in locations that have bushes or like shrubbery in order to prevent overgrowth and maintain an orderly and uniform appearance.

5) Weed Control

All landscape areas, planters, shrub beds, structures of any kind, and any item above ground shall be kept free of weeds or grass higher than specified unless specifically excluded. All areas underneath the bleachers, benches and picnic tables shall be kept free of weeds, grass, excess dirt, and clay. Chemical weed controllers, liquid or granular, may be used with prior approval by the County and shall be used only as directed by the manufacturer. Weeds shall be carefully (causing no damage to surrounding shrubs and trees) trimmed down to three (3) inches or below before spraying. The Contractor shall be responsible for damage to adjacent plants or turf due to chemical drift. Where persistent weeds continue to grow in and around plant beds, the weeds are to be hand pulled to remove them. All grass and weeds shall be removed from drainage systems to allow for better water flow. Shrubs, annuals, and ornamentals, where applicable, shall be maintained in a healthy, vigorously growing condition. All hedges shall be trimmed and maintained at the dimensions prescribed by the County Project Manager on a continuous basis.

Shrubs shall be trimmed in a level and orderly manner, and all trimming shall be removed or mulched to under one (1)-inch pieces and incorporated into the bed

All plant beds are to be maintained with a sharp and distinct edge that shall separate the plant bed from the adjoining grass areas, curbs or walkways, and other surfaces. Weeds that can be controlled by chemical treatment should be where possible or are to be hand-pulled. When chemicals are used to kill the weeds, dead weeds must be removed by hand and the site cleaned

up. Leaving dead weeds that have been killed by chemical treatment ruins the appearance of the area and is unacceptable. All plant material is to be pruned as determined by the County Project Manager or designated representative to maintain an orderly appearance or habit of growth. As opposed to shearing, natural pruning is recommended for plant species that do not respond, either aesthetically or health-wise to shearing (e.g., azaleas, thryallis, etc.). Never remove more than one-third of a plant's foliage at one time.

6) Clean up

Prior to mowing, the Contractor shall be responsible for policing and picking up litter from all areas: lawns, planter boxes, shrub beds, etc. Debris such as paper, plastic, excessive amounts of cigarette butts and packages, cans, etc., shall be removed from areas before mowing and may be placed in the facility's solid waste containers. All walks, roads, grounds, sidewalks, drainage systems, and areas that may be littered by grass clippings from the mowing or the edging operations shall be cleaned by blowing off the surface. All grass, weeds, leaves, and tree debris shall be removed from curbing and removed from all drainage and curbing systems to facilitate water flow.

Performance Standards

Mowing Practices & Aesthetics

• The 1/3rd Rule: Never remove more than one-third of the grass blade's height at any single mowing. This minimizes plant stress and promotes healthy root development.

• Mowing Height: Mow at a height of 3.5 to 4 inches to shade the soil, retain moisture, and strengthen the grass.

• Clean Cuts: Use sharp, balanced blades that provide a clean cut, reducing stress on the grass and preventing tearing.

• Mowing Patterns: Maintain consistent line patterns and account for abnormal angles around structures to ensure a uniform and professional appearance.

Equipment Maintenance & Performance

• Blade Maintenance: Regularly sharpen and re-balance mower blades to factory specifications to ensure consistent, high-quality cuts.

• Deck & Tire Maintenance: Keep the mower deck clean to prevent clogging and ensure proper inflation of tires for even cutting.

• Belt Tension: Check and maintain proper belt tension to prevent uneven cutting.

• Appropriate Equipment: Select the right mower for the job, considering the property's size and terrain, to optimize efficiency and cut quality.

Mowing Frequency

• Each visit must be on a seven (7) day rotation.

• Contractor shall submit work schedule a week prior to the Grounds Maintenance Department.

• A general schedule of the mowing frequency is as follows:

30 cuts per year Location Oct Nov Dec Jan Feb March April May June July Aug Sept

Water Tower Park 2 1 1 1 1 2 2 3 4 5 4 4 Beverly Hills Community 2 1 1 1 1 2 2 3 4 5 4 4 Canning Center 2 1 1 1 1 2 2 3 4 5 4 4 Highland Park 2 1 1 1 1 2 2 3 4 5 4 4 Sportman's Park 2 1 1 1 1 2 2 3 4 5 4 4 Floral City Town Center 2 1 1 1 1 2 2 3 4 5 4 4 Orange Ave ROW 2 1 1 1 1 2 2 3 4 5 4 4 Withlapopka Comm. 2 1 1 1 1 2 2 3 4 5 4 4 Eden Park East Side 2 1 1 1 1 2 2 3 4 5 4 4 Animal Services 2 1 1 1 1 2 2 3 4 5 4 4

Number of cuts per month

Report Submission

• The Contractor will provide daily cut reports via email detailing work completed and the overall assessment of the location serviced These reports must be timely, and include all sites completed that day to give the Grounds Maintenance staff an opportunity to verify the work and give credit for the visit.

• An invoice shall be submitted monthly. The invoice shall be itemized detailing each location, the work performed, and the charge associated with each location.

Compliance Checks

• Compliance with the Scope of Work and performance standards must be met consistently throughout the term of the Agreement.

• An inspection of Contractor’s work will be conducted after the submission of each completion report.

Communication

• The Contractor must provide a designated point of contact to communicate with the project manager for the Grounds Management Department.

• Contractor must communicate any issues or recommendations during the service period.

• A service summary e-mail shall be sent by the Contractor weekly (7 days) identifying the locations which were completed from the previous week as well as the schedule of locations to be serviced for the upcoming week. More frequent reporting (such as daily) may be required at the discretion of the project manager or if compliance becomes an issue. Payments will not be processed for the work completed which does not have proper reporting and documentation.

Payments

• In accordance with Florida Statute Chapter 218.74 payments invoiced for services rendered will be made within 45 days after the invoice received date and verified by staff. Invoices should be received on or before the 10th day of the month for the previous month’s services.

• Invoices must state the location(s) and the date(s) serviced .

• No payments will be made in advance.

• Contractor can only invoice for work completed. Locations will be inspected prior to approval of payment. Submitting an invoice for incomplete work or for work not performed is subject for termination of the Agreement.

20 cuts per year Location Oct Nov Dec Jan Feb March April May June July Aug Sept

Eagleton Park 2 1 1 1 1 1 3 2 2 2 2 2 Crooked Branch Trailhead 2 1 1 1 1 1 3 2 2 2 2 2 Turner Camp Boat Ramp 2 1 1 1 1 1 3 2 2 2 2 2 Duval Island BR & PK Lot 2 1 1 1 1 1 3 2 2 2 2 2 Withlapopka Boat Ramp 2 1 1 1 1 1 3 2 2 2 2 2 Trails End Park and BR 2 1 1 1 1 1 3 2 2 2 2 2 Keating Park 2 1 1 1 1 1 3 2 2 2 2 2 Floral City Trailhead 2 1 1 1 1 1 3 2 2 2 2 2

Number of cuts per month

12 cuts per year Location Oct Nov Dec Jan Feb March April May June July Aug Sept

US 41 Medians & ROWs 1 1 1 1 1 1 1 1 1 1 1 1

Number of cuts per month

Consequences for Nonperformance

It is the objective of Citrus County to obtain full performance in accordance with scope of work, and at the quality standards of work set forth in this Agreement. Deductions for nonperformance shall be made in accordance with the following:

• If County deems the work provided unsatisfactory, the Contractor will be notified in writing (email and/or certified mail) of the needed improvement(s). Failure to make corrections needed to improve the satisfactory level of service by the close of the third business day from notification will result in the following actions:

1. A liquidated damage of double the bid price of the location needing correction(s)

2. If not corrected within ten (10) business days, County staff will perform the work and a liquidated damage fee of $250 plus any costs incurred by County. County will adjust amount owed against any monies due to Contractor.

• In the event there is a second occurrence of unsatisfactory work not being corrected in the designated time period within six-months of a previous unsatisfactory performance, the liquidated damages noted above will double to $500 plus any costs incurred by County.

• In the event of a third occurrence of unsatisfactory work not being corrected in the designated time period within a six-month period, the Contractor will be considered in default and procedures to terminate the Agreement may be initiated by County.

Location