EXHIBIT A SCOPE OF SERVICES.pdf

State of Florida

Department of Transportation

EXHIBIT “A”

SCOPE OF SERVICES

TO PROVIDE DISTRICT WIDE RIGHT-OF-WAY PROPERTY

MANAGEMENT MAINTENANCE SERVICES IN MIAMI-DADE

AND MONROE COUNTIES FOR THE FLORIDA DEPARTMENT

OF TRANSPORTATION (FDOT).

PROJECT/PROPOSAL NUMBER: DOT-ITB-23-6183SD

FINANCIAL PROJECT NUMBER: VARIOUS

DOT-ITB-23-6183SD Exhibit A - Page 2 of 4

TABLE OF CONTENTS

1.0 GENERAL INFORMATION

2.0 PURPOSE .......................................................................................................................................... 5-6

3.0 DEFINITIONS ........................................................................................................................... 6-8

3.1 Contract/Agreement………………………………………………………………………………….….6

3.2 Contractor………………………………………………………………………………………………….6

3.3 Department ....................................................................................................................... …. . 6

3.4 Department’s Project Manager

3.5 Contractor’s Project Manager

3.6 Notice to Proceed

3.7 Letter of Authorization

3.8 Task Assignment

3.9 Written Notice

3.10 Department Observed Holidays………………………………………………………………………7

3.11 Department Business Hours

3.12. Department Non-Business Hours

3.13 Department Procedures

3.14 Premise(s)

3.15 Maintenance of Traffic

3.16 DBE signifies Disadvantage Business Enterprises………..……………………………………...8

4.0 CONTRACTOR RESPONSIBILITIES………. ............................................................................. 8-25

4.1 Coordination with the Department

4.2 Service to be Provided ........................................................................................................ 8-16

4.2.1 Basic Services ...................................................................................................... 8-9

4.2.2 Specifications for Security Board-Up Services

4.2.2.1 Exterior Plywood

4.2.2.2 Plywood Thickness

4.2.2.3 Drilling of Holes and Use of Nails

4.2.2.4 Bolts/Washers and Mating Hardware

4.2.2.5 Use of Lumber to Secure the Plywood Cover

4.2.2.6 Securing of Buildings

4.2.2.7 Securing Openings

4.2.2.8 Assembly of Board-Up Panels

DOT-ITB-23-6183SD Exhibit A - Page 3 of 4

4.2.2.9 Framing of Non Standard or Unframed Openings

4.2.2.10 Board-Up of Windows, Doors, and Any Other Openings

4.2.2.11 Specifications for Securing of Swimming Pools

4.2.2.11.1 Boarding-Up of In Ground Pools

4.2.2.11.2 Boarding-Up of Above Ground Pools..................... 11-12

4.2.2.11.3 Boarding-Up of Decorative Ponds

4.2.3 Specifications for Locksmith Services

4.2.4 Specifications for Mowing and Trash Removal

4.2.5 Specifications,Construction Methods and Quality of Work for Fencing,Gates,12

Temporary Concrete Barriers, Fence Alignment and Maintenance of Traffic

4.2.6 Miscellaneous Property Maintenance Services ............................................. 13-14

4.2.7 Disposal of Materials/Trash/Debris ................................................................. 14-15

4.2.8 Installed Items

4.2.9 Work Quality

4.2.10 Water & Electric Supply ................................................................................... 15-16

4.2.11 Permits

4.3 Work Supervision and Supervisor Requirements

4.3.1 Qualified Supervisor

4.3.2 - 4.3.6 On-Site Supervisor…………………………………………………………………

4.4 Sub-Contractor(s)/Sub-Consultant(s) .............................................................................. 16-17

4.5 Communications

4.5.1 Pre-Work Conference

4.5.2 Contact Information

4.5.3 Work Hours

4.5.4 Progress Meetings

4.5.5 Response Time

4.6 License and Insurance Qualifications .............................................................................. 18-19

4.7 Security/Safety .................................................................................................................. 19-20

4.8 Location of the Contractor

4.9 Timely Completion of Service........................................................................................... 20-21

4.10 Delays in Completing Services

4.11 Work Stoppage

4.12 Method of Operation ......................................................................................................... 21-22

4.13 Notifications ....................................................................................................................... 22-23

4.13.1 Required Notifications

4.13.2 Emergency Notifications

4.13.3 Damages and Department Notification

4.14 Relocations ........................................................................................................................ 23-24

4.15 Contractor’s Personnel Requirement

4.15.1 Qualified Personnel

4.15.2 Number of Personnel

4.15.3 Monitoring of Personnel

4.15.4 Changes in Personnel

4.16 Contractor’s Warranty

DOT-ITB-23-6183SD Exhibit A - Page 4 of 4

5.0 CONTRACT ADMINISTRATION ............................................................................................ 25-29

5.1 Term and Renewals

5.2 Authorization of Work and Length of Services ............................................................... 25-26

5.3 Amount of this Contract/Agreement ................................................................................ 26-27

5.4 Reviews

5.5 Correction of Deficiencies

5.6 Non-compliance ................................................................................................................ 27-28

5.7 Project Records

5.8 Documentation of Uncompleted Work

5.9 Additional Work ................................................................................................................. 28-29

5.10 Status Report

6.0 SUSPENSION OF WORK

7.0 DEPARTMENT RESPONSIBILITIES ............................................................................................. 29-30

8.0 RULES AND REGULATIONS

8.1 Non-Smoking Policy

8.2 Unauthorized Personnel

8.3 Inspections

9.0 PROPERTY OF THE DEPARTMENT...................................................................................... 30-31

10.0 METHOD OF COMPENSATION

12.0 AWARD OF THIS CONTRACT/AGREEMENT ......................................................................... 31-32

13.0 THE CONTRACTOR SHALL AGREE TO THE FOLLOWING: .................................................. 32-33

ATTACHMENT: FENCING (REV 3-15-04) (FA 3-29-04) (7-04)

SECTION 550 FENCING

DOT-ITB-23-6183SD Exhibit A - Page 5 of 33

1.0 GENERAL INFORMATION

1.1 A performance or surety bond in the amount of fifty thousand dollars ($50,000.00) shall be required for this project.

2.0 PURPOSE

2.1 The Florida Department of Transportation, hereafter known as the DEPARTMENT requires sealed written bids from qualified bidders to provide the services described in this Invitation to Bid.

2.2 The purpose of this Contract/Agreement is to retain a qualified firm, hereafter known as the

CONTRACTOR, to provide District-wide Right-of-Way Property Management Maintenance Services. For work items commissioned by the DEPARTMENT and/or the Department’s Project Manager (or his/her designee) the CONTRACTOR shall employ appropriately licensed and/or qualified personnel, and sub-contractors as per section 4.4 to provide services consisting of, but not limited to:

2.2.1 Securing of buildings/board up/locksmith.

2.2.2 Landscape maintenance/trash removal.

2.2.3 Installation and maintenance of fences, gates and pre-cast concrete barriers on an as needed basis.

2.2.4 Performing miscellaneous property maintenance services, including, but not limited to, mechanical and electrical services, (encompassing plumbing, electrical and AC Repairs and Freon recovery).

2.2.5 Other services on an as-needed basis including, but it not limited to general labor, general carpentry, masonry, concrete work, cleaning services, graffiti removal, roofing repairs, pest/rodent control and security guards.

2.3 The Scope of Services along with the Contract/Agreement describes and defines activities which may be required by the Florida Department of Transportation (FDOT) for Right-of-Way Property Management Maintenance Services for specific property (“Parcels”) in District Six. These services shall be required in the geographical boundaries of the District Six area of responsibility, that is, Miami-Dade and Monroe Counties. As services are identified, the Department’s Project Manager (or his/her designee) hereafter known as the “Project Manager” shall issue a Letter of Authorization to perform the required services.

2.4 All services described in Exhibit “A”, Scope of Services, shall cover all existing and proposed services as added during the term of this Contract/Agreement, hereafter known as the Agreement.

2.5 The work specified in this Exhibit “A”, Scope of Services consists of all preparatory work and operations for property management maintenance services needed after the acquisition of property to the time of construction or demolition. For work items commissioned by the DEPARTMENT and/or the Department’s Project Manager the CONTRACTOR shall provide appropriately licensed and qualified personnel to provide the required services. Security board-ups and locksmith services are required for current or future state roadway projects. The CONTRACTOR shall also be required to perform all preparatory work and operations for mowing and trash removal services required for current or future state roadway projects, as well as for the installation and maintenance of fences, guardrails, and/or pre-cast concrete temporary

DOT-ITB-23-6183SD Exhibit A - Page 6 of 33 barrier walls. This includes, but is not limited to, those operations necessary for mobilization, the movement of personnel, equipment, supplies, incidentals, permits, notifications, and fees associated with such notifications, if any. These services will be required for an unlimited number of parcels on an as-needed basis with no minimum amount of work guaranteed.

2.6 Buildings and parcels involved for property management services shall vary in number and type, from small residential to larger commercial properties. Properties requiring mowing and trash removal shall vary and shall include vacant and improved lots.

2.7 The CONTRACTOR shall determine all dimensions, quantities and site conditions.

Dimensions/square footage/units referred to in Exhibit “C”, Bid Blank are not exact and are cited only to provide the Bidder with a reasonable approximation of the extent of work expected under this contract. No additional per unit costs will be considered by the DEPARTMENT with regard to variances in the dimensions, square footage or units.

3.0 DEFINITIONS

3.1 AGREEMENT

All documents, exhibits and attachments specifying requirements, description and terms of services to be performed/provided by the CONTRACTOR, billing rates for these services and how the CONTRACTOR shall be compensated for these services, executed by both the CONTRACTOR and the DEPARTMENT.

3.2 CONTRACTOR

The CONTRACTOR retained by the DEPARTMENT to perform the Contractual Services described in this Agreement.

3.3 Department

The Florida Department of Transportation (FDOT)

3.4 Department’s Project Manager

The Department’s staff member(s), manager(s), Contractor(s) or Consultant(s) with overall responsibility and authority to oversee the contractual services being performed/provided by the CONTRACTOR for this Agreement

3.5 Contractor’s Project Manager

The Contractor’s staff member(s) or manager(s), with overall responsibility and authority to oversee the contractual services being performed/provided by the CONTRACTOR for this

3.6 Notice to Proceed

A letter issued by the DEPARTMENT or the Department’s Project Manager (or his/her designee) authorizing the start of the Agreement. There shall be one (1) Notice to Proceed issued for the initial Agreement. For any additional work that shall be added to this Agreement by Supplemental Agreement, an additional Notice to Proceed shall be issued. The CONTRACTOR shall not commence work until receipt of a Letter of Authorization (as defined below) from the DEPARTMENT or the Department’s Project Manager.

DOT-ITB-23-6183SD Exhibit A - Page 7 of 33

3.7 Letter of Authorization

A document issued by the Department’s Project Manager (or his/her designee) authorizing the CONTRACTOR to commence to work on a specific task in accordance with the contractual services being performed/provided by the CONTRACTOR as described in this Agreement.

Completion due dates and fees are specified in the Letter of Authorization.

3.8 Task Assignment

One or more tasks assigned under this Agreement in connection with the contractual services being performed/provided by the CONTRACTOR as described in this Agreement. Each task will be individually numbered.

3.9 Written Notice

Written notice is herein defined as notice in writing signed and may be a facsimile of the original.

3.10 Department Observed Holidays

The following holidays are observed by the DEPARTMENT. If any of these holidays fall on a Saturday, the preceding Friday is observed. If any fall on a Sunday, the following Monday is observed.

3.10.1 New Year’s Day

3.10.2 Martin Luther King Day

3.10.3 Memorial Day

3.10.4 Independence Day

3.10.5 Labor Day

3.10.6 Veteran’s Day

3.10.7 Thanksgiving Day and the following day

3.10.8 Christmas Day

Contractors Note: When preparing bids and/or scheduling projects for this Agreement be advised that some of these holidays are date specific, while others are day or week specific, and as such, may vary from year to year.

3.11 Department Business Hours

Typically, 8:00 A.M. through 5:00 P.M., Monday through Friday, in which the DEPARTMENT conducts routine business.

3.12. Department Non-Business Hours

Typically holidays, weekends, and nighttime frames in which the DEPARTMENT is closed to conducting routine business.

3.13 Department Procedures

Standard day-to-day process which relates to the type of services being requested in this

3.14 Premise(s)

All Florida Department of Transportation (FDOT) property identified by the Department’s Project Manager/ (or his/her designee) and any other property that may be added to or deemed part of this Agreement.

DOT-ITB-23-6183SD Exhibit A - Page 8 of 33

3.15 Maintenance of Traffic

This shall include all facilities, devices and operations as are required for the safety and convenience of the public as well as for minimizing public nuisance. In general, the CONTRACTOR shall not be required to maintain traffic over those portions of the roadway where work is to be performed; however, the CONTRACTOR shall not obstruct nor create a hazard to any traffic during the performance of the work.

3.16 DBE signifies Disadvantage Business Enterprises

Participation by Disadvantage Business Enterprises: The CONTRACTOR shall agree to abide by the following statement from 49 CFR 26.13(b). This statement shall be included in all subsequent agreements between the Consultant and any sub-consultant or CONTRACTOR.

The Contractor, sub recipient or sub-contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance on this CONTRACT. The CONTRACTOR shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the CONTRACTOR to carry out these requirements is a material breach of this Agreement, or such other remedy as the recipient deems appropriate.

4.0 CONTRACTOR RESPONSIBILITIES

4.1 Coordination with the Department

4.1.1 All aspects of this Agreement and/or of each authorization or task shall be coordinated through the Department’s Project Manager. All authorizations and approvals shall be in writing and executed by the DEPARTMENT prior to the commencement of work.

The Project Manager is Maria A. Llanes District Deputy R/W Manager-Operations

Located at:

Florida Department of Transportation Right-of Way Administration 1000 Northwest 111 Avenue Room 6105-B Miami, Florida 33172

4.1.2 The following persons in addition to the Department’s Project Manager are authorized to issue Letters of Authorization initiating services under this Agreement:

Danay Castilla Right-of-Way Agent

Ivan Reyes Operations Support Administrator

4.1.3 In the Department’s Project Manager’s temporary absence from the office, the

DEPARTMENT shall authorize another individual to perform the Department’s Project Manager’s duties.

4.1.4 The DEPARTMENT may replace the Department’s Project Manager at any time during the term of this Agreement.

4.2 Service to be Provided

4.2.1 Basic Services

DOT-ITB-23-6183SD Exhibit A - Page 9 of 33

4.2.1.1 The CONTRACTOR is responsible for ensuring all human beings and animals are out of the building before board-up and locksmith services are completed.

4.2.1.2 The CONTRACTOR shall furnish generators to operate any equipment required for board-ups. Electrical power shall not be available on site.

4.2.1.3 Boarded-up areas shall have a uniform, non-objectionable appearance free of all trash and debris.

4.2.1.4 The CONTRACTOR shall notify the Department’s Project Manager (or his/her designee) at least one (1) day before removing Contractor’s equipment off site and/or demobilizing prior to final inspection by the Department’s Project Manager.

4.2.1.5 The CONTRACTOR shall be responsible for obtaining all necessary permits, licenses, permission, etc., from the adjacent property owners(s) to enter his/her property to perform the necessary work. In cases where access is not granted, the CONTRACTOR shall be required to perform the work solely from the Florida Department of Transportation (FDOT) Right-of- Way as defined by the Department’s Right of Way maps.

4.2.1.6 The CONTRACTOR shall be responsible for the scheduling of all work to include the removal of any existing fences, and/or pre-cast concrete temporary barrier walls where it is necessary to provide continuous security to the adjacent areas. The CONTRACTOR must erect a temporary fence in order to achieve this requirement.

4.2.1.7 The CONTRACTOR shall be responsible for clearing the alignment/fence line of any brush, vegetation, or obstructions prior to the installation of any fence, and/or pre-cast concrete temporary barrier wall unless prior arrangements are made by the Department’s Project Manager to have the alignment/fence line cleared by a separate CONTRACTOR. The alignment/fence line shall be cleared to a width of at least two feet on each side, unless the two feet extended past the right-of-way line.

4.2.1.8 In situations where the fences, and/or pre-cast concrete temporary barrier walls will be installed to prevent an encroachment on the right-of-way line, the DEPARTMENT will be responsible for having the right-of-way line clearly marked. All items must be installed in a fashion that does not cause an encroachment into the adjacent property.

4.2.1.9 Damaged fences, and/or pre-cast concrete temporary barrier walls and accessories shall be mended and/or replaced using materials of like kind and quality as described in the Department’s Design Standards.

4.2.1.10 The CONTRACTOR shall be responsible to secure/lock property via fence/gates with locks and provide copy of keys to the Department and place “No Trespassing” signage on properties provided by the Department.

4.2.2 Specifications for Security Board-Up Services

4.2.2.1 Exterior Plywood

Shall be of new un-sanded CDX grade.

4.2.2.2 Plywood Thickness

DOT-ITB-23-6183SD Exhibit A - Page 10 of 33

Shall be one-half inch (½") for window openings, five eight inches (5/8") for framed door openings, and three-quarter (3/4") for unframed door wall openings. When extra-large window openings or sliding glass doors are encountered, use five-eighth (5/8") or three quarter (3/4") as necessary.

4.2.2.3 Drilling of Holes and Use of Nails

All holes shall be drilled to accommodate bolts. Face-nailing of panels to wood frame windows is prohibited. Nails shall not be used unless authorized by the Department’s Project Manager prior to commencement of work.

4.2.2.4 Bolts/Washers and Mating Hardware

The CONTRACTOR shall use carriage bolts mated with nuts and two (2) flat washers as shown in the FDOT Design Manual. Washers are to be of sufficient size to fully accept the square portion of the bolt beneath the head.

Bolt and mating hardware may be galvanized, or cadmium plated.

Three-eighth inch by twelve-inch (3/8" x 12") carriage bolts shall be supplied with each two-foot, eight-inch (2' 8") door, three-foot (3'0") door, and glass sliding door covers. Three-eighth inch by ten-inch (3/8" x 10") bolts shall be supplied with other door types.

4.2.2.5 Use of Lumber to Secure the Plywood Cover

The CONTRACTOR shall use two inches by four inches (2" x 4") graded lumber for securing the plywood cover. The two by four (2" x 4") should be a minimum of sixteen inches (16") longer than the width of the plywood cover.

Note: Two by four’s (2" x 4"’s) shall be drilled with one-half inch (½") diameter holes that line up with the holes in the plywood covers.

4.2.2.6 Securing of Buildings

If the front entry door is missing, it shall be secured as delineated in Section

4.2.2.3 Drilling of Holes and Use of Nails. Further the door shall be equipped with two (2) hinges complete with hasp, lock and two (2) keys to be provided to the DEPARTMENT and/or the Department’s Project Manager. Two by four (2 x 4) studs shall be secured to each side of the door openings.

4.2.2.7 Securing Openings

All windows, doors, and other openings through which access to the interior of the building may be made shall be secured by board-up. All window board-ups shall be cut to fit inside the concrete block openings with a maximum one-eighth inch (1/8") clearance. All door board-ups shall be cut to fit inside door frame openings with a maximum one-eighth inch (1/8") clearance. The CONTRACTOR shall provide cut-outs to enable locks and/or latches to be utilized to access the interior of the building or https://www.fdot.gov/roadway/fdm/default.shtm

DOT-ITB-23-6183SD Exhibit A - Page 11 of 33 improvement.

4.2.2.8 Assembly of Board-Up Panels

All board-ups shall be assembled according to the drawing as shown in the FDOT Design Manual.

4.2.2.9 Framing of Non-Standard or Unframed Openings

For non-standard or unframed openings, the CONTRACTOR shall install framing suitable for support of plywood panels. The framing shall provide a base having strength consistent with or greater than that of the surrounding building. Framing shall be secured to permanent component of the structure.

4.2.2.10 Board-Up of Windows, Doors, and Any Other Openings

Board-up of windows, doors, and any other openings specified in the work authorization shall be boarded up in such a manner that the completed board-up does not present any safety or contamination hazard to the general public or DEPARTMENT personnel.

Note: Upon work authorization from the Department’s Project Manager the CONTRACTOR may be required to remove security board-ups to allow access to buildings(s) by DEPARTMENT personnel, Consultants, and/or other vendors. The CONTRACTOR shall be responsible for ensuring all persons and animals have vacated a building prior to re-securing the site.

4.2.2.11 Specifications for Securing of Swimming Pools

Contractor shall follow all Miami-Dade and Monroe County ordinances, regulations, codes or other directives pertaining to the securing of pools which are in effect at the time the work is undertaken.

4.2.2.11.1 Boarding-Up of In Ground Pools

The perimeter of the pool shall be framed with 2" x 6" lumber.

The various lengths of lumber utilized shall be tied together with 2" x 6" lumber cleats extending at least six (6) inches on either side of the joint.

When the framing is complete, steel concrete reinforcing mesh shall be securely attached to the top of the lumber frame. This material is commonly known as “10-gauge 6-6 road reinforcing mesh”. It is fabricated of ten (10) gauge steel wire so as to form openings six (6) inches on each side. This is a minimum acceptable material. Similar steel mesh which provides smaller openings may be used if approved by the

4.2.2.11.2 Boarding-Up of Above Ground Pools

DOT-ITB-23-6183SD Exhibit A - Page 12 of 33

The reinforcing mesh referred to in the previous paragraph, 10-gauge 6-6 road reinforcing mesh, shall be placed across the top of the pool. Sufficient mesh must be used to allow the mesh to be bent down the outside of the pool walls for a minimum distance of twenty-four inches (24") from the top.

The mesh must then be secured with steel or iron wire to prevent the mesh from being removed.

4.2.2.11.3 Boarding-Up of Decorative Ponds

Decorative ponds, pools, etc. which are part of a landscaping plan must be secured if they cannot be permanently drained and if they are more than six (6) inches deep. The technique described for securing in ground pools should be used.

4.2.3 Specifications for Locksmith Services

The CONTRACTOR shall be responsible for locksmith services for securing of buildings. Locksmith services shall be coordinated with board-up services as directed in work authorizations issued by the Department’s Project Manager.

4.2.4 Specifications for Mowing and Trash Removal

The CONTRACTOR shall be responsible for one time clearing of all trees less than two

(2) inches in diameter (measured at a point three (3) feet above ground level) and cut (if necessary), maintenance mowing of all green areas and trash removal, edging of all improved surfaces, trimming of shrubbery, trimming of trees to maintain four (4) branch height clearance of seven (7) feet where applicable, weed control in mantel beds, clean-up of clippings, leaves and debris generated by workers during work.

4.2.4.1 One-time Lot Clearing and/or Trash Removal Services

Shall be coordinated as directed in work authorizations issued by the

4.2.4.2 Maintenance Mowing

Shall be performed as requested by the Department’s Project Manager (or his/her designee) in accordance with project limits. When the DEPARTMENT acquires contiguous lots, these lots shall be considered one lot for the purpose of lot total size.

4.2.5 Specifications, Construction Methods and Quality of Work for Fencing, Gates and Temporary Concrete Barriers

4.2.5.1 All guardrails, fences, gates, and/or pre-cast concrete temporary barrier walls work shall be accomplished in accordance with the current Design Standards, unless otherwise requested by the Department’s Project Manager and noted in the Letter of Authorization. Refer to the State of Florida Department of Transportation Design Standards for Design, Construction, Maintenance, and Utility Operations on the State Highway System.

DOT-ITB-23-6183SD Exhibit A - Page 13 of 33

4.2.5.2 All work and materials used for guardrails, fences, gates, and/or pre-cast concrete temporary barrier walls work shall be installed in strict compliance with the below current Department’s Design Standards, FDOT Design Manual, effective January 1, 2023 unless otherwise requested by the Department’s Project Manager and noted in the Letter of Authorization.

4.2.5.3 The Department’s Design Standards dated January 1, 2023, as amended from time to time, can be accessed at FDOT Design Manual for reference and is a part of Exhibit “A”, Scope of Services - Guardrail, Temporary Concrete Barrier, Fencing, Section 550 (REV 3-15-04)(FA 3- 29-04) (7-04).

4.2.5.4 All guardrails, fences, gates, and /or pre-cast concrete temporary barrier walls shall be installed on the same alignment as those removed, or as exhibited on the right-of-way maps, or as directed by the Department’s Project Manager in the Letter of Authorization.

4.2.5.5 All fences, and/or pre-cast concrete temporary barrier walls shall be installed at a uniform height. Fences shall be tensioned with both, top and bottom lines, and pull, end, and corner posts set in a vertical direction and driven to a proper depth. Fence posts must be driven into a sufficient depth as to properly secure the post (fence posts need not be set in a concrete base unless requested by the Department's Project Manager. The minimum acceptable depths are as follows:

4.2.5.4.1 Corner, Pull, and End posts three feet (3').

4.2.5.4.2 Line posts two feet (2').

4.2.5.6 The CONTRACTOR may elect to use a single material, or a combination of material types as per Type B fence in accordance with the Department's Design Standards, Fence Type B Standard Specifications – Section 550, Fencing (REV 3-15-04)(FA 3-29-04) (7-04).

4.2.5.7 Wooden fences must be made pressure-treated pine. Posts must be properly set in a concrete base and have a maximum separation of four feet (4') between posts. The framing must include the following: four by four (4x4) posts, two by four (2x4) frame, and one by six (1x6) or one by eight (1x8) boards.

4.2.5.8 The alignment/fence line shall be cleared of all obstructions as specified.

4.2.5.9 Maintenance of Traffic, the CONTRACTOR will be responsible for the maintenance of traffic during the installation/maintenance of fences, guardrails, and/or pre-cast concrete temporary barrier walls; the installation of traffic control and safety devises, lane closures, and any other required measure to ensure the safe and expeditious follow of traffic as called for by the Department’s Project Manager All traffic management shall be in accordance with the latest guidelines in the Standard Specifications for Road and Bridge Construction.

Note: All cost associated with the maintenance of traffic for each job shall be included in the cost of the work items to be performed at that location.

4.2.6 Miscellaneous Property Maintenance Services.

DOT-ITB-23-6183SD Exhibit A - Page 14 of 33

The CONTRACTOR shall provide miscellaneous property maintenance services to include, but not limited to:

4.2.6.1 Dismantling or installation of all types of sheds

4.2.6.2 Dismantling or installation of all types of signs

4.2.6.3 Clearing of trees and shrubs

4.2.6.4 Maintenance, repairs including removal of irrigation piping

4.2.6.5 Cutting and recapping of irrigation piping

4.2.6.6 General Carpentry

4.2.6.7 Masonry/concrete work

4.2.6.8 Roofing Repairs and maintenance to include all type roofing materials

4.2.6.9 Provide painting services, including graffiti removal

4.2.6.10 Air Conditioning (A/C) Mechanic

4.2.6.11 Freon Recovery

4.2.6.12 Plumbing repair and maintenance

4.2.6.13 Disconnecting of electrical service to buildings

4.2.6.14 Disconnecting of electrical service to yard lighting

4.2.6.15 Disconnecting of electrical service to signs

4.2.6.16 General labor

4.2.6.17 Pest/rodent control and

4.2.6.18 Security Guards

4.2.6.19 Oil/Chemical removal

4.2.6.20 Installation of plastic low visibility fence

4.2.6.21 Mechanical and electrical services

4.2.6.22 Parts, equipment and supplies within the limits of the Exhibit “C”, Bid

Blank and as authorized by the Letter of Authorization for the necessary upkeep/maintenance as needed as well as all additional services that may later be added as negotiated with the CONTRACTOR and the end the

DEPARTMENT and/or the Department’s Project Manager (or his/her designee).

4.2.7 Disposal of Materials/Trash/Debris

4.2.7.1 The CONTRACTOR will be responsible for the collection, consolidation and the removal of all materials/trash/debris generated by the board-up/locksmith, fencing, landscaping & maintenance, trash removal operations and any other miscellaneous services provided.

4.2.7.2 All materials/trash/debris must be removed from the right-of-way.

4.2.7.3 All materials/trash/debris removed from buildings, shall be removed from the site daily unless otherwise allowed by the Department’s Project Manager

4.2.7.4 The CONTRACTOR shall dispose of all materials/trash/debris in a safe and efficient manner in accordance with all local, state, and federal regulations.

4.2.7.5 The CONTRACTOR shall provide landfill receipts as proof that rubble, debris, litter, trash, tires and any other materials and trash generated and collected as a result of the services provided are properly disposed of.

4.2.7.6 If there any materials/trash/debris salvaged, the CONTRACTOR shall provide an affidavit, which explains the ultimate disposal of these materials/trash/debris.

DOT-ITB-23-6183SD Exhibit A - Page 15 of 33

4.2.7.7 Recycling of salvageable materials is encouraged.

4.2.7.8 Tire Disposal - Particular care must be taken with the disposal of tires. The

CONTRACTOR shall dispose of tires at a proper waste facility and submit waste disposal receipts with invoices prior to approval and payment of services.

4.2.8 Installed Items

All items installed to the real estate shall remain the property of the State of Florida Department of Transportation

4.2.9 Work Quality

4.2.9.1 All services, work materials and supplies (if applicable) furnished under this

Agreement shall be free from defects in material and/or workmanship upon delivery, and shall be performed in a competent, good workmanlike manner and in accordance with good trade practices and local, state and federal codes.

4.2.9.2 All contractual services being performed/provided by the CONTRACTOR as described in this Agreement must be performed by or under the direction of a person qualified or licensed as specified in this Agreement and any other local, state and federal laws, regulations and guidelines that apply to the type of services being performed.

4.2.9.3 The CONTRACTOR certifies that the services that they shall provide under this Agreement shall include, but not be limited to any of the following which are applicable: those operations necessary for mobilization, the movement of personnel, equipment, supplies, expertise, incidentals, permits, notifications, and fees associated with such notifications, if any.

These services will be required on an as-needed basis with no minimum amount of work guaranteed.

4.2.9.4 The CONTRACTOR shall furnish to the Florida Department of

Transportation (FDOT) the services required at the rates that are depicted in the Exhibit “C” Bid Blank attached hereto and made a part hereof.

4.2.9.5 The CONTRACTOR agrees to bill the DEPARTMENT for the services provided at the rates established in the Exhibit “C” Bid Blank. Pay rates shall include overhead, profits, travel, administrative expenses, materials, equipment, insurance, bonding and all other incidentals and all direct and indirect costs required to complete the contractual services under this Agreement. However, in any instance where the Department’s Project Manager clearly depicts that any service, material or equipment is considered an additional expense as requested on the Agreement, payment shall be allowed under this Agreement after approval by the Department’s Project Manager, on a case-by-case basis.

4.2.10 Water & Electric Supply

4.2.10.1 Should water be necessary, it must be obtained from an outside source, i.e., water truck, fire hydrant, or a temporary meter obtained from a utility agency.

4.2.10.2 Electric service must be obtained from an outside source, i.e., a generator, or a temporary pole must be erected. All costs incurred are the responsibility

DOT-ITB-23-6183SD Exhibit A - Page 16 of 33 of the CONTRACTOR. Approval and permits must be granted from respective agencies and/or utility providers to the CONTRACTOR.

4.2.11 Permits

The CONTRACTOR shall, at their expense obtain all required permits from the city, county, local, state, federal or other public authorities needed to perform all authorized services.

4.3 Work Supervision and Supervisor Requirements

4.3.1 Qualified Supervisor

The CONTRACTOR shall have a qualified, responsible Supervisor for all locations where the contractual services are being performed/provided.

4.3.2 On-Site Supervisor

The CONTRACTOR shall provide at least one (1) on-site representative, such as a foreman or a management level person or other authorized representative for all locations where the Contractual Services are being performed/provided to ensure continued compliance with these specifications and for the purpose of supervising, training, scheduling and coordinating the required services with the Department and/or the Department’s Project Manager.

4.3.3 Any work supervision or supervisor requirements shall be in accordance with the contractual services being performed/provided by the CONTRACTOR as described in

4.3.4 The Contractor’s Supervisor shall be responsible for notifying the DEPARTMENT and/or the Department’s Project Manager (or his/her designee) of all emergencies and problems.

4.3.5 The Contractor’s prospective Supervisor(s)/Project Manager(s) shall be available to meet with the Department’s Project Manager (or his/her designee) at a mutually convenient time for both parties during regular “business hours” to discuss work requirements prior to the CONTRACTOR assuming the responsibilities of this Agreement. This time spent shall not be billable to the DEPARTMENT.

4.3.6 If during the term of this Agreement, a Supervisor(s)/Project Manager(s) is to be employed by the CONTRACTOR to meet the provisions of the Contractor’s Supervisor(s)/Project Manager(s) the individual(s) shall be available to meet with the Department’s Project Manager (or his/her designee) at a mutually convenient time for both parties during regular “business hours” to discuss work requirements prior to the Contractor’s new Supervisor(s)/Project Manager(s) assuming the responsibilities of this Agreement. This time spent shall not be billable to the DEPARTMENT.

4.4 Sub-Contractor(s)/Sub-Consultant(s)

4.4.1 The CONTRACTOR may employ a qualified Sub-Contractor(s)/Sub-Consultant(s), not otherwise named in the Agreement that is necessary to the completion of the tasks outlined herein.

4.4.2 All Sub-Contractor(s)/Sub-Consultant(s) whether it is an individual or a firm must be approved and qualified by the DEPARTMENT prior to the initiation of any work.

DOT-ITB-23-6183SD Exhibit A - Page 17 of 33

4.4.3 The CONTRACTOR shall provide the DEPARTMENT or the Department’s Project Manager (or his/her designee) with copies of the names and addresses for all Sub- Contractor(s)/Sub-Consultant(s) or employees who shall be performing the work as required.

4.4.4 The CONTRACTOR shall be fully responsible for the satisfactory completion of all subcontracted work.

4.4.5 The CONTRACTOR will be responsible for the management, scheduling, and administration of all Sub-Contractor(s)/Sub-Consultant(s), including invoice processing and payment of the Sub-Contractor(s)/Sub-Consultant(s).

4.5 Communications

4.5.1 Pre-Work Conference

The CONTRACTOR shall be required to submit the following items to the DEPARTMENT, at the pre-work conference:

4.5.2 Contact Information

4.5.2.1 The name of the Contractor’s Supervisor(s)/Project Manager(s) assigned to this Agreement, along with their work telephone number(s), cellular phone(s) and/or beeper(s) number(s).

4.5.2.2 The DEPARTMENT shall be always advised as to the identification and means of contacting the Contractor’s Supervisor(s)/Project Manager(s) during the term of this Agreement.

4.5.2.3 Cellular and beeper number(s) for all personnel responsible for answering and responding to the needs of the DEPARTMENT in accordance with the contractual services being performed/provided by the CONTRACTOR as

4.5.3 Work Hours

The CONTRACTOR may expect to have normal work hours in the performance of these services. However, some buildings or properties identified may require night or weekend work due to project construction, tenant relations, or emergency security measures.

Day work hours shall be from 8:00 a.m. to 5:00 p.m.

Night work hours shall be from 5:00 p.m. to 8:00 a.m.

Weekend work shall be anytime Saturday or Sunday.

4.5.4 Progress Meetings

The CONTRACTOR and their Supervisor(s)/Project Manager(s) shall be required to meet with the Department’s Project Manager (or his/her designee) for a formal progress meeting as determined by the Project Manager Meetings will be scheduled on dates agreed upon by the CONTRACTOR and the Department’s Project Manager Dates shall be determined at the Pre-Work Conference. The DEPARTMENT reserves the right to call for additional meetings at any time during the term of this Agreement.

DOT-ITB-23-6183SD Exhibit A - Page 18 of 33

4.5.5 Response Time

4.5.5.1 The Contractor’s Supervisor(s)/Project Manager(s) shall respond by telephone within one (1) hour after receiving a call from the DEPARTMENT and/or the Department’s Project Manager (or his/her designee), and if required shall be present at the location in question within two (2) hours after being contacted by the DEPARTMENT and/or the Department’s Project Manager.

4.5.5.2 The time frame for each work assignment shall be stated in each Letter of

Authorization issued.

4.6 License and Insurance Qualifications

4.6.1 The CONTRACTOR shall be required to submit the following along with their sealed bid:

4.6.1.1 The bidder shall be required to submit a notarized statement confirming that the firm has been actively engaged in making available (most of the requested services) for a minimum of three (3) years.

4.6.1.2 The bidder shall be required to submit proof that the bidding firm (not the individual) is licensed and authorized to do business in the State of Florida.

4.6.1.3 The bidder shall provide at least five (5) reference checks of companies that the bidding firm has done business with within the past three (3) years.

These shall not be related to the bidding firm. References must include contact names, company name, address, telephone number and the date the work was performed.

4.6.1.4 The bidder must submit, with their bid, a current letter from a surety company or bonding agent authorized to do business in the State of Florida and written on company letterhead, to document the bidder’s present ability to obtain a performance bond in the amount of Fifty Thousand Dollars ($50,000.00).

4.6.1.5 The bidder shall submit a listing of jobs completed within the last three (3) years. The bidder shall make note of the type of work performed, the company who they performed the work for, and the dollar amount of the work performed.

4.6.1.6 The bidder shall submit proof of the licenses for the members of their team or sub-contractors that will be performing the following:

4.6.1.6.1 That the company performing the Freon gas recovery is certified to recover refrigerant by the U.S. Environmental Agency and has a Miami-Dade Department of Environmental Management Resources, Miami-Dade Regulatory and Economic Services, Stratospheric Ozone Protection Program Annual Operating Permit to recover refrigerant.

4.6.1.6.2 A current Florida Department of Business & Professional

Regulation - State of Florida Certified General Contractors License pursuant to Sections 489.105, Division 1,(a), Florida Statutes, DOT-ITB-23-6183SD Exhibit A - Page 19 of 33

4.6.1.6.3 A current Florida Department of Business & Professional Regulation - State of Florida Certified Electrical Contractors License pursuant to Sections 489.505, (12), Florida Statutes,

4.6.1.6.4 A current Florida Department of Business & Professional

Regulation - State of Florida Certified Plumbing Contractors License pursuant to Sections 489.105, 3(m), Florida Statutes,

4.6.1.6.5 A current Florida Department of Business & Professional

Regulation - State of Florida Certified Class “A” Air Conditioning Contractors License pursuant to Section 553.912, Florida Statutes,

4.6.1.6.6 A current Florida Department of Business & Professional

Regulation – State of Florida Certified Roofing Contractor License pursuant to Section 553.844, Florida Statutes

4.6.2 The CONTRACTOR and/or sub-consultants must hold the licenses necessary to provide the contractual services being performed/provided by the CONTRACTOR as described in this Agreement in Miami-Dade and Monroe counties.

4.6.3 The CONTRACTOR shall certify that skilled employees and/or Sub-

Contractor(s)/Sub-Consultant(s) who possess the necessary licenses, as required by law to perform the work, shall provide the contractual services being performed/provided by the CONTRACTOR as described in this Agreement and any other services that may be required.

4.6.4 The CONTRACTOR shall be required to provide the DEPARTMENT and/or the

Department’s Project Manager (or his/her designee) with the required types of insurance in the limits as stated in this Agreement.

4.6.5 The CONTRACTOR must carry and keep in force during the period of this Agreement general liability insurance policy or policies with a company authorized to do business in the State of Florida, affording public liability insurance with combined bodily injury limits of at least two hundred thousand dollars ($200,000.00) per person and three hundred thousand dollars ($300,000.00) each occurrence, and property damage insurance of at least two hundred thousand dollars ($200,000.00) each occurrence, for the services to be rendered in accordance with this Agreement.

4.6.6 The CONTRACTOR shall provide the DEPARTMENT and/or the Department’s

Project Manager (or his/her designee) with a current Certificate of Workman’s Compensation Insurance during the period of the Agreement and any subsequent renewals. A certificate from an eligible underwriter indicating proof of coverage shall be submitted with each bid to ensure required coverage.

4.6.7 All records, insurance and licenses must be current and will be kept on file for the duration of this Agreement and will be provided within twenty-four (24) hours upon request by the DEPARTMENT and/or the Department’s Project Manager.

4.7 Security/Safety

4.7.1 All mowing equipment must be equipped with safety devices to prevent flying debris.

4.7.2 The CONTRACTOR shall utilize proper safety measures to always ensure the proper protection for persons and property.

DOT-ITB-23-6183SD Exhibit A - Page 20 of 33

4.7.3 The CONTRACTOR is responsible for ensuring that all equipment used shall be maintained in a safe and efficient manner in accordance with all local, state and federal laws, regulations and guidelines pertaining to providing the required services.

4.7.4 All equipment used to perform the contractual services being performed/provided by the CONTRACTOR as described in this Agreement and any other services that may be required must be maintained and utilized in conformance with all Occupational Safety and Health Administration (OSHA) safety standards and manufacturer’s directions. Safety equipment in accordance with Occupational Safety and Health Administration (OSHA) safety standards shall be furnished to and used by all the Contractor’s personnel. The presence of conforming safety equipment or devices shall not relieve the CONTRACTOR of responsibility or liability for injury to persons or damage to property caused by the operation of any equipment.

4.7.5 The CONTRACTOR shall be responsible for ensuring that all its safety practices are in accordance with OSHA (Occupational Safety and Hazard Act [Administration]).

4.7.6 The CONTRACTOR is responsible for any injury to person(s) or damage to property(ies) that may occur in performing any of the contractual services being performed/provided by the CONTRACTOR under this Agreement.

4.7.7 At the conclusion of a workday, the Contractor/Contractor’s Personnel must leave the work area so that no safety hazard is present. The DEPARTMENT assumes no liability for any equipment, personal belongings or personal effects left on DEPARTMENT property/site overnight.

4.7.8 The CONTRACTOR is solely responsible for the safety of all its’ personnel during their working hours that they are present in a DEPARTMENT location.

4.7.9 The CONTRACTOR shall be solely responsible for maintaining the safety required and providing safety equipment and procedures for the protection of employees and the public throughout the area(s) that the contractual services being performed/provided by the CONTRACTOR as described in this Agreement.

4.7.10 The CONTRACTOR is responsible for the security of the Department’s property if the

CONTRACTOR is performing/providing the contractual services as described in this Agreement during non-business hours.

4.7.11 If any deficiency may cause harm to life, property or violate any rules or regulations such as, but not limited to, Americans with Disabilities Act (A.D.A.), Occupational Safety and Health Administration (O.S.H.A.) or otherwise contained herein, the Department may take immediate corrective action(s) as required, and the CONTRACTOR shall be responsible for the burden of any of these direct and any associated and/or indirect costs

4.8 Location of the Contractor

The CONTRACTOR shall be stationed locally to work directly with the DEPARTMENT and/or the Department’s Project Manager (or his/her designee) during the term of

4.9 Timely Completion of Service

The CONTRACTOR by acceptance of this Agreement hereby guarantees that they shall comply with all scheduled times and requirements as specified in this Agreement and any subsequent

DOT-ITB-23-6183SD Exhibit A - Page 21 of 33 additions.

4.10 Delays in Completing Services

4.10.1 The CONTRACTOR shall not be under any obligation to any liability for failure to carry out any of the terms of this Agreement to the extent that such failure shall be due to:

4.10.1.1 The operation and effect of rules, regulations or orders promulgated by any commission, municipality, or governmental agency of any state or the United States or subdivision thereof.

4.10.1.2 A restraining order, injunction, or similar decree of any court.

4.10.1.3 Any extreme condition or natural disasters as listed below:

4.10.1.3.1 Hurricane

4.10.1.3.2 Storm

4.10.1.3.3 Flood

4.10.1.3.4 Tornado

4.10.1.3.5 Earthquake

4.10.1.3.6 War

4.10.1.3.7 Fire

4.10.1.3.8 Sabotage

4.10.1.3.9 Or any other cause (not including labor problems of

CONTRACTOR) not within the control of CONTRACTOR, and which, by the exercise of reasonable diligence, CONTRACTOR is unable to prevent.

4.11 Work Stoppage

If extreme weather, tenant delays, or other conditions prevent the CONTRACTOR from the timely completion of a task, the CONTRACTOR shall inform the Department’s Project Manager (or his/her designee) prior to stopping work and obtain a new completion date within twenty-four (24) hours of work stoppage. The new completion date must be approved in writing by the

4.12 Method of Operation

4.12.1 If the procedural regulations referenced herein are revised or superseded before the services by the CONTRACTOR are rendered, compliance with the most up-to-date version and/or amendments/statutes will be required.

4.12.2 The following procedures shall apply:

The CONTRACTOR, will ensure that the Contractor’s Personnel, Sub-…