Exhibit A - Fleet Card Products~1.pdf

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Attached to
Notice of Intent
Solicitation number
00002576
Issued by
Oregon

About this file

This document is Exhibit A to Master Agreement No. 00819 for Fleet Card Services, detailing the fleet card products and services available to state and local purchasing entities, specifically referenced in Oregon's Notice of Intent to procure fleet commercial card services. The agreement establishes WEX as the service provider offering multiple card products including the Universal WEX Fleet Card (a physical commercial card for fuel and vehicle maintenance expenses), WEXPay (a virtual cardless account for maintenance services), and specialized programs for aviation, marine, electric vehicle charging, and alternative fuels. The WEX Fleet Card provides Level III data capture on 99.8% of transactions, acceptance at more than 95% of U.S. retail fueling locations and over 4,000 Canadian locations, and advanced reporting through WEXOnline with nine levels of organizational hierarchy. Additional offerings include the AVCARD program for aircraft fueling at 7,500 locations across 190 countries, the WEX Service Network covering over 32,000 service locations, and WEX EV FleetCharge integration with 66,000 electric vehicle charging sites.

The agreement encompasses optional value-added services including WEX ClearView analytics (available in Essentials, Advanced, and Snap versions), comprehensive tax exemption and recovery programs for federal excise taxes and state/local sales taxes, private site and bulk fuel solutions with card reader activation, and the WEX Emergency Fuel Program for disaster recovery situations. The ClearView Advanced module carries a monthly fee of $0.25 per active card, while private site networked transactions incur a $0.15 per transaction pass-through cost. All purchasing entities must complete certification to qualify for tax exemption based on applicable taxing jurisdiction rules, with tax processing requiring merchant provision of account information, fuel type, gallons, price per gallon, and total gross sale data at the transaction level. The master agreement structure allows for centralized or decentralized billing across agencies and departments with flexible reporting capabilities and customizable data fields for enhanced financial control and visibility.

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MASTER AGREEMENT NO. 00819 – FLEET CARD SERVICES PAGE 25 OF 138

EXHIBIT A

FLEET CARD PRODUCTS

This exhibit details the type of Fleet Card products and services that are within the scope of this Master Agreement. Fleet Card Types include:

▪ Fleet Card – Physical specialized Commercial Card used to capture fleet-related expenses (e.g., fuel, vehicle maintenance, aviation, marine, electric, repair and service).

▪ Cardless Account (WEXPay) – Virtual card (no plastic) account used for maintenance services.

WEX CARD PROGRAM

WEX is offering the Universal WEX Fleet Card, a corporate liability card that offers acceptance in all 50 states, at more than 95% of U.S. retail fueling locations, all of which provide Level III data. The card is accepted by all major oil companies and fuel retailers as well as independent merchants, in urban, rural, and remote locations.

The WEX Fleet Card is also accepted at more than 4,000 locations in Canada.

WEX customers can be billed using centralized or decentralized invoicing across agencies and departments as desired. The program supports nine levels of hierarchy, offering robust reporting and billing flexibility.

1. THE WEX FLEET CARD

The WEX Fleet Card program offers best-in-class card functionality, reporting and customer service. Our technology and services include:

• Level III data capture on 99.8% of transactions, including remote sites that may only transmit Level I or II using MasterCard, for greater insight and fraud protection

• Nine levels of hierarchy for more flexible reporting and billing options

• Advanced card-to-PIN functions; ability to tie one card to one PIN, etc.

• More flexible prompting options at point of sale

• Acceptance at more than 95% of all retail fuel sites in the U.S., plus expanded acceptance through virtual MasterCard technologies

• Comprehensive Federal and State tax exemption, reporting and recovery program

• Robust online reporting tools through WEXOnline®, including ability to schedule and share custom reports

• Ability to customize data fields and add GL codes for accounts, drivers, vehicles or cards for greater financial control and visibility

• Control user access to the online system, with advanced administrative functions

2. WEXPAY™

Along with the flagship Fleet card, WEX is offering WEXPay™, a tool that enables out-of-network purchases at an additional 398,000 merchants in the MasterCard® network by utilizing a virtual card interface. Typically used for independent or geographically remote fuel and service sites, WEXPay™ provides the control of a fleet card with the convenience of a credit card.

This out-of-network tool reduces the number of out-of-network sites where drivers would have to use an alternative form of payment.

MASTER AGREEMENT NO. 00819 – FLEET CARD SERVICES PAGE 26 OF 138

Using WEXPay™ in conjunction with a Custom Control fleet card lets Purchasing Entity set the rules for drivers. Custom Control cards allow Purchasing Entity to set merchant, transaction, and even product type limits. WEX apply those limits to both WEX Fleet Card and WEXPay™ MasterCard transactions. Expanded coverage combined with integrated reporting and invoicing will further streamline Purchasing Entity fleet purchasing and operations.

How WEXPay Works: As a MasterCard issuing bank, WEX uses Single-Use Account Number technology to authorize a one-time payment to a merchant. The account number provided to the merchant by phone is fast and secure — good only for that one purchase.

When the merchant calls for authorization, WEX applies the Purchasing Entity’s purchase controls and collect the same level of purchase detail, including Prompt ID and odometer. WEX integrate the purchase details into Purchasing Entity WEX Fleet Card invoice and reports. One card, one invoice, one report with the same controls and service our Purchasing Entity’s expect from WEX.

* Purchases are subject to the MasterCard transaction processing rules and terms of use, including tax exemption rules.

3. WEX SERVICE NETWORK

WEX also offers acceptance for service and maintenance needs through the WEX Service Network. WEX Custom Control cards can be used to purchase tires, transmissions, brakes, mufflers, oil changes, glass replacement, car washes, and other routine vehicle maintenance products and services at national brand and local service stations, including Goodyear, Sears, Jiffy Lube, Valvoline, and Bridgestone/Firestone. The WEX card is currently accepted at more than 32,000 locations that provide service.

4. WEX EV FLEETCHARGE

The WEX Fleet card also helps government fleets in their sustainability and greening initiatives. If a Purchasing entity is facing mandates to cut emissions, WEX EV FleetCharge, WEX’s partnership with ChargePoint, allows a Purchasing Entity to use their WEX Fleet card to pay for charges at more than 66,000 Electric Vehicle charging sites. Purchasing Entities will also get reporting on EV charges that integrates with their traditional liquid fueling activity for a total fleet view of their fuel usage.

5. AVCARD PROGRAM

Purchasing Entities can manage their aircraft fueling, maintenance, and activity as easily as they manage their ground fleet with the AVCARD program. AVCARD — a complete purchasing solution for fuel and related aviation services — is a credit card and contract fuel program used by corporate and private flight departments at both domestic and international airport locations. In addition to the Purchasing Entity’s WEX Fleet Card account, WEX can set them up with an AVCARD account, which is integrated with the Purchasing Entity’s WEX account.

AVCARD cards function as both a credit card and a contract fuel card. Purchasing Entities only need one card program for purchasing fuel and services from all AVCARD acceptors and/or contract fuel suppliers.

AVCARD is the most widely accepted aviation credit card, providing fuel access at 7,500 locations in more than 190 countries. With an AVCARD account, a Purchasing Entity automatically participate in their Contract Fuel Program, which allows them to receive significant savings on jet fuel virtually everywhere in the world. AVCARD’s 24/7 Fuel Dispatch team is available to find, prearrange and quote, Contract Fuel prices worldwide for all trips.

MASTER AGREEMENT NO. 00819 – FLEET CARD SERVICES PAGE 27 OF 138

Look up accepting locations by individual IATA/ICAO codes or geographically by country, state and city at WFSCORP.com. Purchasing Entities can also:

• View and download contact information and a detailed listing of specific services provided (catering, rental cars, hangar, etc.)

• Prearrange fuel and services

• Log in to obtain contract fuel pricing

• Request a firm Price Quote by email

• Report a lost or stolen card online or use the toll-free number during business hours

Purchasing Entities can sign up and use the convenient features of the AVCARD program at no additional charge.

6. MARINE FUEL

Fleets can purchase gasoline and diesel fuel at marine fueling locations through a combination of direct acceptance of the WEX Fleet Card at marinas with branded oil locations through electronic point of sale systems, and at any of the more than 9,500 marina locations that accept MasterCard worldwide. The WEX Fleet Card and WEXPay™ would be used at these accepting locations just like any other fueling location to purchase fuel and related services. Additional terms and conditions apply.

7. ALTERNATIVE FUEL & ADDITIONAL ACCEPTANCE

Certain WEX-accepting merchants supply ethanol, natural gas (CNG, LNG), propane (LPG), hydrogen, biodiesel, methanol, and other alternative fuels. So WEX has created an Alternative Fuel Directory using transaction information passed to WEX by accepting merchants, and from external sources such as the Department of Energy. This directory contains more than 6,000 WEX-accepting sites that carry at least one alternative fuel type. This directory is available through a download from WEXOnline®, or can be provided in hard copy for use in vehicles. WEX uniquely reports ethanol, methanol, CNG, LNG, and biodiesel.

WEX is always increasing its acceptance coverage for fuel, marina and service locations. Because WEX currently have acceptance at more than 95% of all U.S. fuel sites, our merchant acquisition strategy is driven by the needs of our fleet customers requiring service in remote areas or acceptance outside of domestic coverage. If a fleet customer identifies specific fueling needs, WEX will work toward signing any needed location

If the customer has merchants that they would like to be part of the WEX accepting network who do not already have direct acceptance or cannot utilize the WEXPay™ tool, WEX will request the following information from the fleet:

• Merchant name

• Merchant address

• Merchant contact person

• Phone and fax numbers

• Expected utilization/volume from a Purchasing Entities fleet

• Name and phone number of fleet employee requesting WEX card acceptance

MASTER AGREEMENT NO. 00819 – FLEET CARD SERVICES PAGE 28 OF 138

WEX will work with all interested parties toward gaining acceptance at the location. This includes either direct agreements or acceptance through our partnerships with network sales organizations and acquirers.

WEX OPTIONAL PRODUCTS /SERVICES

1. WEX FLEET CLEARVIEW™ is a suite of powerful, cloud-based analytic solutions that automatically organizes, interprets, and intuitively displays fleet-related information. Critical data is presented in an intentional layout of simple and informative visualizations, helping fleet managers monitor operations, understand trends, benchmark performance, investigate anomalies, and recognize cost-saving opportunities.

With an eye toward designing solutions for fleets with a wide range of needs, WEX ClearView products present complex fleet data in straight-forward and compelling graphics turning information into insights.

ClearView Essentials. With ClearView™ Essentials, a Purchasing Entity will enjoy actionable insights into fuel expense and driver purchasing that they have not experienced before.

Purchasing Entities will quickly see a gain in time savings due to the elimination of manual manipulation and analysis of spreadsheets and identify opportunities to reduce their fuel expense. ClearView™ Essentials, the cornerstone of the ClearView™ analytics product suite, provides a comprehensive range of analysis opportunities: Within the five ClearView™ Essentials modules there are many key pieces of functionality that can be utilized to more comprehensively and accurately analyze vehicles and the employees driving those vehicles each day.

ClearView™ Advanced. ClearView™ Advanced gives a Purchasing Entity all the data analytics power of ClearView™ Essentials and more. It offers exceptional opportunities for fuel price optimization. In addition, ClearView™ Advanced provides an entirely new channel for communicating with drivers and/or managers, enabling the Purchasing Entity to implement, track, and evaluate the effectiveness of driver messaging campaigns.

Identify and eliminate costly and unwanted driver purchasing behaviors: ClearView™ Advanced helps Purchasing Entities hone in on which drivers’ purchasing habits represent the greatest opportunities for savings. Quickly spot drivers who purchase unnecessary fuel grades or consistently buy from high-priced merchants. Once the drivers are identified, they can be targeted with behavior-specific messaging campaigns delivered via email or text from the ClearView™ platform. Customers using ClearView™ Advanced have experienced success in reducing unwanted driver purchasing behaviors and have realized thousands of dollars in savings. ClearView™ Advanced is add-on feature to ClearVeiw and is optional. The fee is $0.25/month (.25 cents) per active card.

ClearView Snap. ClearView™ Snap gives a Purchasing Entity a quick snapshot of their agency’s fueling activity in easy-to-interpret charts and graphs that are delivered directly to their inbox on a monthly and/or weekly basis. No login is required. These simple, clean visuals display prior period actuals, period comparisons, and trends over time. Easily share key fueling metrics with senior leadership and the field building awareness and oversight of their fuel card program.

ClearView Snap™ includes an Alexa voice skill which offers a new delivery channel, daily updates, and limited amounts of transaction-level information. Alexa will verbally relay information about dollars spent, gallons purchased, highest-spending employees, and tracks six savings opportunity and potential misuse exceptions, such as non-regular fuel purchases, exceeding tank capacity, and weekend fueling.

MASTER AGREEMENT NO. 00819 – FLEET CARD SERVICES PAGE 29 OF 138

2. TAX EXEMPTION, RECOVERY, AND REPORTING PROGRAM

Federal Gasoline and Diesel Excise Tax-Exempt Program. WEX will invoice a Purchasing Entity net of all Federal excise taxes on gasoline and diesel, at the transaction level, regardless of merchant participation if they are qualified as tax-exempt.

State Sales, County and Local Taxes at Participating Merchants. WEX currently offers eligible tax-exempt entities a comprehensive tax exemption and reporting program for applicable motor fuel transactions based on merchant participation. The program supports the following levels of tax, including:

• State Primary (Excise Tax)

• State Secondary (Sales Tax)

• State Special

• County Primary (Excise Tax)

• County Secondary (Sales Tax)

• County Special

• City Primary (Excise Tax)

• City Secondary (Sales Tax)

• City Special

Tax-exempt reporting through WEXOnline, WEXLink 300, and the paper PAR (Purchase Activity Report) shows:

• Exempted Tax, at the transaction level

• Reported Tax, at the transaction level

• Summary of tax types by product for both exempted and reported transactions (available on the paper PAR only)

State Sales Tax and County Tax at Non-Participating Merchants. For fueling transactions with those fuel marketers that do not participate in the WEX tax-exempt program, but for which the fleet is eligible to receive tax exemption, WEX reports applicable taxes as “Reported Tax.”

“Reported Tax” transactions list transactions and tax amounts that WEX does not exempt so the fleet can file for exemption. Many fleets use their WEXLink™ data file to aid in the recovery of taxes that could not be excluded through the tax-exempt program. Reporting shows:

• Exempted tax, by transaction

• Reported tax, by transaction

• Summary of tax types by product for both exempted and reported transactions

Tax Exemption for Non-Fuel Purchases. For non-fuel transactions, merchants may provide transactional data to WEX net of tax on a fleet-by-fleet basis at the merchants’ discretion. Drivers must supply the merchant with proper documentation of the organizations tax-exempt status at the point of sale. The merchant will send the transaction to WEX, net of tax, for billing.

Qualification. Any fleet participating in this contract will be required to complete a certification process affirming its qualification to receive the tax exemption based upon the rules and criteria set by the appropriate taxing jurisdiction.

Required Data. Tax Exemption processing requires that the merchant provide electronically to WEX the following data points:

• Account Number

MASTER AGREEMENT NO. 00819 – FLEET CARD SERVICES PAGE 30 OF 138

• Account Name

• Type of Fuel

• Gallons

• Price per gallon

• Total gross sale

Not all transactions may have exemptions applied to them. WEX is not able to exempt applicable fuel taxes on transactions that are provided with certain data elements that are missing and may be autocorrected. Taxing jurisdictions require documentation from the party providing the exemption of the type of fuel, gallons purchased, and price per gallon. There are occasions where the merchant is unable to provide all the required documentation, therefore these transactions will not go through our tax processing. However, if a Purchasing Entity provides WEX with a copy of the sales receipt, WEX can repost these transactions and apply the applicable exemptions.

3. PRIVATE SITE AND BULK FUEL SOLUTIONS

For fleets with private site and bulk fueling needs, WEX offers secure, live authorizations and integrated reporting for onsite bulk fueling transactions. A Purchasing Entity can select one of two options.

Private Site Program. WEX’s private site program allows a Purchasing Entity to use the WEX Fleet Card to activate pumps at their onsite bulk fuel tanks, allowing for increased security and asset-level fuel usage reporting on their bulk fuel. WEX captures Driver ID and odometer information, authorizes the card swipe, and provides integrated reporting of the private site transactions with the Purchasing Entities retail transactions while excluding onsite fuel transactions from their invoice.

Private Site Reporting. Private Site Reporting consolidates tracking of onsite and retail fuel transactions into one comprehensive report and allows the Purchasing Entity to monitor private transactions for abuse through purchase controls at the point of sale using their WEX card.

This program provides in-depth reporting of onsite fuel transactions at the vehicle level, integrated with retail fuel purchases. Onsite fuel transactions are excluded from the Purchasing Entity’s invoice while providing consolidated comprehensive vehicle level paper and electronic reporting along with their retail transactions.

Once installed, a Purchasing Entity’s card readers will be required to retain reportable information so they don’t have to. Just like a retail transaction, the driver initiates the data capture by entering the Driver ID and odometer. The card reader will provide the fuel type, gallons, PPG as programmed in the card reader, and total sale. Upon receipt, WEX integrates this key information into the Purchasing Entity’s fleet’s usage reporting. Card security features help mitigate fuel theft, and comprehensive tracking of usage and consumption will help them better control costs.

Using private site card readers with the WEX Fleet Card Program quickly gets Purchasing Entities on track to minimize time, effort and cost of administering fuel usage.

Transactions that occur at a private site location, utilizing a local (non-networked/non-WEX) authorization, carry no additional costs from WEX. If a site owner were to network their transactions from their owned private site locations to WEX (run each translation through a network to WEX for authorization), there is a $0.15/transaction (.15 cent) cost. This is a pass-through cost of using a network.

MASTER AGREEMENT NO. 00819 – FLEET CARD SERVICES PAGE 31 OF 138

4. WEX EMERGENCY FUEL PROGRAM

WEX Emergency Fuel is an optional service may be offered, negotiated and mutually agreed in Participating Addendum.

High Level Overview of program: For public safety and public works vehicles that require 100 percent uptime, guaranteed, WEX Emergency Fuel provides peace of mind to public fleet administrators who cannot be caught without fuel in an emergency. Sign up for WEX Emergency Fuel and when weather or a disaster disrupts a Purchasing Entities fuel supply, WEX will connect them with one of our approved partners to get their fleet back on the road with the fuel they need. Guaranteed. Because WEX partners with the leading providers of emergency fueling services, WEX has the necessary supply sources and logistical network to guarantee 100% uptime, including fuel dispensing equipment, mobile fueling trailers, military-grade rapid deployment equipment, high-water fueling vehicles, mini-mobile fueling stations, diesel and gasoline generators and more.

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