Exhibit A_Emergency On-Call Roofing Repair and Maintenance Services SOW 5.15.2025.pdf

EXHIBIT A

EMERGENCY ON-CALL ROOFING REPAIR AND MAINTENANCE SERVICES

SCOPE OF WORK, TECHNICAL REQUIREMENTS

AND GENERAL CONDITIONS

SCOPE OF WORK:

Emergency on-call roofing repair services at various City and County of Denver Citywide locations, excluding Denver International Airport. The type of work is for roof repair and replacement which includes but is not limited to labor, supervision, materials, equipment, removal and disposal services of existing roofing. Sheet metal roofing may be included. The

Contractor must have a Class D Metal Roof license and Class D Roof Covering and

Waterproofing license in good standing at both the city and state level.

The Contractor is responsible for providing proper equipment and trained personnel to complete each emergency repair. The Contractor is responsible for the cost of permits and licenses necessary to complete projects. Upon request by the City, Contractor shall be required to provide a progress report for any emergency repair(s).

Contractor shall provide emergency repair services for all City and County of Denver facilities, excluding Denver International Airport on an as needed basis. The Contractor shall be able to provide on-call emergency repair services during both regular working hours, 7:00 A.M. through

5:00 P.M. Monday through Friday and the City’s Non-Standard Work hours. Non-Standard work hours are considered 5:00 P.M. through 7:00 A.M Monday through Friday, weekends, and all

City of Denver Holidays or periods of closure.

Exact quantities or work are unknown as the resulting work assignments under this contract will be on an as needed basis; the City is not required to order more than the City’s actual requirements. Upon request by the City, Contractor shall be required to provide a progress report for any work order.

The contractor is required to provide to the General Services Contracts Office a centralized point of delivery for all contract related communication to include but not limited to work order assignments, invoicing, annual insurance renewals and general contract communication.

In the event friable asbestos or other hazardous material is encountered, contractor shall notify the City and the City will be responsible for abatement.

EMERGENCY DEFINITION:

The definition for the procurement of emergency services and supplies is defined by the Denver

Revised Municipal Code as follows:

The situation must be remedied before the City can carry on its normal business, AND

In the case of Services: City employees are not qualified or available within a reasonable time to do the work.

In the case of Supplies: The procedures for obtaining supplies described in Sec 20-63 would cause undue delays, OR

The health and safety of the public would be at risk if the situation is not remedied immediately.

TECHNICAL REQUIREMENTS:

EMERGENCY ON-CALL SERVICE PROCEDURES:

When called for emergency services, Contractor will first determine the number of workers and the type of equipment, and supplies required and respond to the site within two (2) hours. The Contractor will only be paid for the number of workers authorized by the City. The Contractor will commence work as soon as practical, and no later than the next business day, and will provide a “not-to-exceed” cost estimate to the using agency.

Services performed under this proposal will be limited to those services and goods specifically authorized by the City’s agency, and no payment will be made by the City for work not authorized. The City may continue to work, or if in the City’s best interest, it may continue the service under other procurements.

The Contractor will only be allowed to invoice the City with an authorized issued emergency authorization number provided by the General Services Contracts Office for immediate emergency repair services. The using agency is required to submit a completed emergency work order form along with an invoice to the General Services Contracts

Office for purchase order issuance.

OVERALL CONTRACT PROCEDURES:

“Journeyman” is defined for purposes of this agreement as a tradesman, craftsman, or technician, skilled in the service performed, who is regularly paid at least the prevailing wage for the trade, and who has a minimum of five years of experience or certification of completion of a bona fide apprenticeship program for the trade, fully competent to do the work, and may apply at any gender. Contractors with apprentices who are registered with

(BAT) the Bureau of Apprenticeship & Training may use those rates to calculate their quoted hourly rate. Note that BAT limits the ratio of apprentice to journeyman to a 1 to 1 ratio.

Must be licensed/registered (as required) by the building inspection division of the City and County of Denver for the items bid. Either an employee or an owner can hold the license but must be valid throughout the life of the contract. Contractor will include copy of current license/registration bid.

F.O.B POINT:

Prices quoted for Project shall be F.O.B. destination, unloaded and installed.

DELIVERY CONSIDERATIONS:

Product Deliveries, if applicable must be scheduled through the designated City

Project Manager.

PALLET CHARGE:

All pallets supplied, if applicable shall be non-returnable, no deposit.

CONTRACTOR’S PERFORMANCE:

The Executive Director of General Services or their authorized representative will decide all questions which may arise as to the quality and acceptability of any work performed under the contract. If, in the opinion of the Executive Director of General Services or their authorized representative, performance becomes unsatisfactory, the City shall notify the Contractor.

Repeated incidences of unsatisfactory performance will result in cancellation of the agreement for default.

CONTRACTOR PERFORMANCE MANAGEMENT:

The City may administer a performance management program as part this contract. The purpose of this program is to create a method for documenting and advising the City of exceptional performance or any problems related to the purchased goods and services. The Contractor may be required to furnish a performance report to the General Services Contracts Office on an annual basis, no later than the anniversary date of the applicable City Contract. Contractor will be required to provide specific reporting/data as request by the General Services Contracts

Office.

BACKGROUND CHECKS AND DISQUALIFICATION:

Contractor, at its expense, must conduct a background check for each of its employees, as well as for the employees of its subcontractors, who will provide services to the City. The term “employee” for the purpose of this requirement, includes anyone who is providing services for the City under this Contract.

Background checks are to be conducted through an independent background check vendor and must include the following:

• Social Security Number Trace;

• Federal Criminal Records (includes wants, warrants, arrests, convictions, and incarcerations);

• Colorado Criminal Records (includes wants, warrants, arrests, convictions, and incarcerations);

• Criminal Records from other States if the employee disclosed, or the background check identifies, that the employee lived in another state in the last seven years (includes wants, warrants, arrests, convictions, and incarcerations); and

• National Sexual Offender Registry Search.

The background check shall include all convictions for the last seven years and may include additional convictions beyond seven years when permitted and/or required by law.

Because of the sensitive location(s) of the work proposed within this solicitation, the City shall automatically disqualify from employment under this contract persons with felony convictions.

Alternatively, the City may require that a fidelity bond, or such other assurance in such amount as deemed appropriate, be provided to the City as a condition precedent to grant permission where an employee’s prior conviction would otherwise preclude their participation under the contract.

All Contractor employees are required to self-disclose to the Contractor any criminal charges and convictions and nolo contendere pleas (not contest pleas) that occur while providing services to the City within three business days of the conviction, charge, or plea. Contractor is required to inform the City of any criminal charges or convictions or nolo contendere pleas (no contest pleas) that arise while an employee is on assignment with the City. Contractor must inform the City within one business day of the

Contractor having knowledge of the charge, conviction, or plea. The City will determine, in its sole discretion, whether the employee will remain on a City assignment.

The background check(s) must be conducted successfully prior to initial access and/or involvement by employees. Employees who separate from the Contractor’s employment must undergo another background check prior to renewed access and/or involvement in providing services to the City. The City also has the ability to audit the Contractor’s background check process, to ensure compliance with City standards, at any time.

In addition to the foregoing background check, certain City locations require employees to pass a NCIC background check. These background checks will be administered by the City and will be at no cost to the

Contractor. Contractor employees will be required to provide their social security numbers to the City.

Contractors will be provided entrance cards for each facility. Contractors are not allowed to share cards to provide services. The following locations require NCIC background checks:

• All Denver Police Department Facilities (Academy and Precincts)

• All Denver Sheriff Department Facilities

• Denver Animal Shelter

• Traffic Operations

• Denver Human Services – Castro Building

• Other City locations may also require a NCIC background check

All work to be completed under this on-call contract will require that each person working on-site at a

Denver Police Facility, City Attorney, Denver 911, Denver DA, and all other secure facilities within the

City and County of Denver that has CJIS information, including all sub-contractors, to have completed

CJIS Security Awareness Training. The CJIS Security Policy written and maintained by the Federal Bureau of Investigation is the standard by which all criminal justice agencies nationwide must protect the sensitive data they possess and share with authorized entities. The policy outlines requirements such as personnel security, training, encryption, physical security, media protection, access control, construction, and more.

The CBI CJIS Vendor Management Program is designed to help vendors and criminal justice agencies achieve and maintain compliance more easily by providing an easier fingerprinting/vetting process, assisting with the required training, sharing audit findings, and offering resources for questions about CJIS security.

All Denver law enforcement is now requiring that the Federal CJIS background check be completed to work at any site connected to law enforcement for the City and County of Denver.

The CJIS background check can be completed through the CBI – Vendor Management Program as a CJIS

Support Vendor.

Please use Google Chrome.

1) Please go to the CBI Vendor Management website or https://cbi.colorado.gov/sections/cjis-security/cjis-vendor-management-program.

Please click on the CJIS Support Vendor link in the left-hand navigation pane. Click on the individual tabs to learn about the program and how to apply.

2) You will be applying to be part of the CBI Vendor Management Program. To apply for this, you will need documentation that states that you are contracted to do work with one of the safety agencies for the City and County of Denver: DPD, DSD, 911, or Department of Safety.

3) Once you have this document, you will need to submit the following:

a. An application to create a fingerprint account.

b. The vendor agreement.

c. The above referenced contractual document with one of the safety agencies for the City and

County of Denver.

d. An IRS form W-9 for review. If they are approved, you will receive the code to use for fingerprinting.

4) Once you have completed the fingerprinting, background check and testing, and are a minimum of

CJIS Support Vendor – Security & Privacy: Basic Role, please submit the company name and listed individual names to NCICBackgroundandCJISRequests@denvergov.org.

5) Once this is complete, badges will be provided for the duration of the project and then must be returned.

6) This background check process is good for one year in any safety facility within Colorado as long as the individual is employed/linked with the vendor. If the individual leaves the employment of the vendor, please notify CBI and General Services Contract Office. Any subsequent arrest notification on the individual would mark the vendor as ineligible for the CBI Vendor Management

Program.

7) If you have concerns or questions, please contact CBI at: cdps.cbi.cjisvendors@state.co.us

Please note, contractors not part of the CBI Vendor Management Program will not be assigned any work at any site connected to law enforcement for the City and County of Denver. Thank you for your assistance in support this process.

EMERGENCY PURCHASES:

The City and County of Denver reserves the right to purchase from other sources those items which are required on an emergency basis and cannot be supplied immediately by the Contractor.

The City and County of Denver reserves the right to purchase from other sources those items which are required on an emergency basis and cannot be supplied immediately by the Contractor.

EMERGENCY 24-HOUR SERVICES:

Emergency twenty-four (24) hour service response is to be provided by the Contractor.

INVOICING REQUIREMENTS:

https://cbi.colorado.gov/sections/cjis-security/cjis-vendor-management-program https://cbi.colorado.gov/sections/cjis-security/cjis-vendor-management-program mailto:NCICBackgroundandCJISRequests@denvergov.org mailto:cdps.cbi.cjisvendors@state.co.us

Contractor acknowledges that any invoices submitted with additional charges or a pricing structure that does not match the pricing in Exhibit B will be rejected.

The net Hourly Rates quoted shall be billed for on-site time only. Separate “trip-charges” and

“travel time” will not be paid for by the City.

Labor charges are to be itemized by labor classification (including the labor classifications of approved subcontractors), the number of hours worked under each classification, and the labor rate (including fringe benefits) paid for each classification. The not to exceed labor markup listed in Exhibit B should be included as an itemized labor cost. The labor markup includes all tools, equipment, fuel costs and other contractor expenses. and is the maximum amount that the contractor may charge over current Prevailing Wage rates as determined by the Auditor’s Office.

All requests for quotations shall be performed at no cost to the City. The labor and materials markups listed in Exhibit B include all transportation, parking, signage, and overhead costs. No additional fees of any kind may be charged if they are not specifically allowed in the text of this contract.

Material Charges:

Material costs and supportive services by subcontractors shall be marked up no more than the quoted markup. Copies of invoices for materials and subcontracts will be provided with billing to the City upon request. The City reserves the right to provide materials, but such materials shall not be subject to contractor’s warranty.

All Materials left over from a job but charged to the City and all equipment or materials removed from the City’s facilities shall remain on the property of the City unless released by the City’ representative as unsalvageable waste. Waste from the job shall be removed from the City’s premises and disposed of properly by the Contractor.

All charges for materials must be itemized to include the type of material or part, the unit of measurement, and the actual cost before markup. The material mark-up for billable material shall remain firm and fixed for the full term of the contract to include any term extensions. The use of contractor owned equipment to carry out and perform work assignments under this contract will not be reimbursed to the contractor, unless approved by the City. The hourly labor markup charged by the Contractor shall cover the use of the contractor owned tools, equipment and other contractor expenses required to perform work assignments.

The Contractor shall provide the following details on all invoice submittals to the City:

Contractor must be capable of providing invoices that include the following details:

• Invoice number

• Invoice date

• Service date(s) or service period

• Service location (Building name and address)

• Emergency Authorization Number (will be provided when assigned)

• Itemized charges, including unit of measurement, for labor hours, spare parts, and material markup when applicable.

• Additional information may be requested at the discretion of the City

• Total charge

• All jobs MUST BE INVOICED no later than five (5) days after the completion of service.

• Contractor shall also provide monthly statement billing (as required).

• Contractor’s minimum warranty: one-year parts and one-year labor (when applicable)

CONTRACTOR PRICING:

The total hourly rate billed to the City shall be the prevailing wage + fringe for each applicable position plus the labor markup rate for each labor hour billed to the city. Any applicable “markup” costs shall remain firm and fixed for the full term of the contract, to include the initial term and any term extensions. The hourly labor mark-up rate shall cover all tools, equipment, fuel costs and other contractor expenses. Equipment rental charges will require proper back-up documentation and approval.

Administrative Support is defined as the Contractor’s personnel that is responsible for invoicing, billing, scheduling, and any other administrative duties where prevailing wage rates are not applicable

Labor markup not to exceed shall be the maximum amount the Contractor is able to bill over current Prevailing Wage rates as determined by the Auditor’s Office. Applicable

Prevailing Wage Rates will remain fixed until the first anniversary of the solicitation date.

Materials markup (Rentals – as applicable) shall be a fixed percentage over materials cost.

The materials markup percentage shall remain firm and fixed for the full term of the contract to include the initial term and all term extension options.

Contractor shall submit necessary backup information as requested by the City.

PRICING & PRICING UPDATES:

Pricing is firm and fixed for the initial 3-year contract term and will apply to any services or locations that are added after the contract is executed. At the request of the contractor, the hourly labor markup above prevailing wage rate may be adjusted to reflect an increase of up to 3.5% for years 4 and 5 if the contract term is extended by the City. Pricing updates must be based upon documented contractor’s price increases and must be verifiable. Pricing updates shall be adjusted based upon the increase in the Consumer Price Index. Pricing update requests must be received by the City six (6) months prior to the contract anniversary date to review the pricing update request for approval.

ENVIRONMENTAL MANAGEMENT SYSTEM, ENVIRONMENTAL POLICY

AWARENESS AND COMPLIANCE:

Some City operations can pose risks to human health and the environment. Proactive environmental management can reduce risk and prevent harm. The Denver Environmental

Performance Program (DEPP) is the City’s ISO 14001 Environmental Management System

(EMS). The DEPP ensures that all aspects of City operations with the potential to cause significant environmental impacts are proactively managed. The DEPP reinforces the City’s position that each person providing products or services to the City, the City’s business partners, is responsible for conducting activities in a manner consistent with the City’s environmental policy. The DEPP also requires business partners ensure the competency of their staff with respect to their environmental impacts and duties.

The Environmental Policy of the City & County of Denver, may be found at:

https://www.denvergov.org/files/assets/public/public-health-and-environment/documents/eq/2017-denver-environmental-policy.pdf

All City business partners are required to comply with all federal, state, and local environmental regulations. The DEPP requires all City business partners to be aware of the City’s

Environmental Policy, be aware of the impacts their actions may have on the environment and implement practices to manage their actions in a manner that complies with environmental requirements and the City’s environmental performance goals.

The Contractor shall provide products and services under this agreement consistent with the

City’s Environmental Policy and any environmental performance goals identified by the agency for whom the contractor is performing work.

Environmentally Preferable Purchasing (EPP) Guidance and Prohibitions:

The City defines Environmentally Preferable products and services as those having a lesser or reduced effect on human health and the environment when compared with competing products and services that serve the same purpose. The City’s EPP evaluation may extend to materials of manufacture, packaging, transport, recycled content, energy consumption, local recyclability, waste disposal, and other factors.

Vendors are encouraged to describe any EPP attributes of the goods or services they offer to the

City. Applicable EPP considerations may factor in product and service evaluations.

Products and services with the following attributes meet basic EPP standards, and are favored for procurement:

• Green Seal approved products and services

• EPA Safer Choice labeled products

• EPA Energy Star and Water Sense certified products

• Cradle to Cradle (C2C) v2 and v3 certified products

• GreenScreen® certified products

• Conformance with California Code of Regulations for maximum allowable VOC content

• Products integrating pre-measured dispensing, or automated dispensing and mixing

• Products with high recycled material and post-consumer waste content

• Products or packaging that can be recycled (using local recycling options)

• Products with reusable, interchangeable and returnable containers and applicators

• Products with minimal or no packaging

• Service providers who support empty pallet, container, and drum takeback

• Neutral pH products (pH between 5 and 9)

• Non-flammable products (flash point >140F)

• Bio-based materials (per ASTM D6866) https://www.denvergov.org/files/assets/public/public-health-and-environment/documents/eq/2017-denver-environmental-policy.pdf https://www.denvergov.org/files/assets/public/public-health-and-environment/documents/eq/2017-denver-environmental-policy.pdf

Product or service attributes that minimize:

• Worker/Public Exposure to Contaminants

• Water Consumption

• Waste

Products and services with the following attributes do not meet EPP standards, and are discouraged from procurement by the City:

• Products which liberate ammonia (CAS 7664-41-7)

• Products containing the following substances, except in trace amounts (< 0.1%):

• alkylphenol ethoxylates

• 1,4-dioxane (CAS 123-91-1)

• Nitrilotriacetic acid (CAS 139-13-9)

• 2-butoxyethanol or 2-butoxyethanol acetate (CAS 111-76-2, and CAS 112-

07-2)

• ethanolamine (CAS 141-43-5)

• phosphates and phosphonates

• Products with a Flashpoint of less than 140°F

• Products with an extreme pH

• Strong chemical oxidizers and peroxide forming chemicals

• Products whose principal ingredients are readily absorbed through skin, or rapidly destroy skin or the mucous membranes.

• Products supplied without durable labels describing chemical contents, hazards, precautions, and instructions for use and disposal.

• Products for the safe use of which workers must use specialized respiratory protection.

The following products and services are prohibited from procurement under this IFB:

• All products containing chlorinated or halogenated hydrocarbons i.e., chlorinated solvents (typically paint strippers, brake cleaners, degreasers, and some lubricants)

• Per- and polyfluoroalkyl substances, ‘PFAS’

• Products containing Category 1 carcinogens, known mutagens, and known teratogens

• Products containing chemical compounds deemed by DDPHE to present an undue risk to human health or the environment in their use or disposal. Consult with DDPHE for review as appropriate.

Upon request, the vendor must submit documentation, such as SDS and technical data sheets, proving that all proffered products and services meet the prohibitions listed above.

CONSTRUCTION AND REMODELING CONTRACTING PROVISIONS:

Contractor shall be responsible for obtaining any and all permits (including the cost thereof) required to perform this installation. The installation shall be in complete compliance with City of Denver Building and Fire Codes.

The City shall at all times have the right to inspect the work and materials used in the construction of the improvements. The contractor shall furnish all reasonable aid and assistance required for the proper examination of the work and all parts thereof. The contractor shall regard and obey directions and instructions of the City's Executive Director of General Services or their authorized inspectors, when such directions or instructions are consistent with the plans and specifications for the improvements to be constructed hereunder; provided, however, that should the contractor object to any order given by the City's authorized inspector, they may make a written application to the City's Executive Director of General Services for their decision, which decision shall be final and conclusive. Such inspection shall not relieve the contractor from the obligation to construct the improvements strictly in accordance with the approved plans and specifications or any approved modification thereof.

PROTECTION OF PROPERTY:

The contractor shall assume full responsibility and expense for the protection of all public and private property, structures, watermains, sewers, utilities, etc., both above and below ground, at or near the site or sites of the work being performed under the contract, or which are in any manner affected by the prosecution of the work or the transportation of people and materials in connection therewith. The contractor shall give reasonable written notice in advance to the Department of the City having charge of any property or utilities owned by the City and to other owner or owners of public or private property or utilities when they will be affected by the work to be performed under the contract, and shall make all necessary arrangements with such department, departments, owner or owners for the removal and replacement or protection of such property or utilities.

METHODS OF OPERATION:

Construction work started by the contractor must be continuously and actively prosecuted with an optimum complement of workmen and equipment to expedite completion in the shortest possible time. The contractor shall not organize to do the construction work without the approval of the City designated Project Manager. All work shall be accomplished by workers proficient and experienced in the trades required and in an orderly and responsible manner in accordance with recognized standards and work plans and specifications.

Premises shall be kept clean and neat. Materials, scrap and equipment not having further use at the site shall be promptly removed from the job site. Disposal of contractor's waste materials in the City's containers is prohibited unless prior permission has been granted.

OSHA GUIDELINES:

The contractor shall be familiar with and operate within the guidelines as set forth by the

Occupational Safety and Health Act.

For all operations requiring the placement and movement of the contractor’s equipment, contractor shall observe and exercise and compel their employees to observe and exercise all necessary caution and discretion so as to avoid injury to persons, damage to property of any and all kinds, and annoyance to or undue interference with the movement of the public and City personnel.

All ladders, scaffolding or other devices used to reach the surface of objects not otherwise accessible, shall be of sound construction, firm and stable, and shall be maintained in good condition. All such equipment shall be moved onto the areas where they are required, placed, shifted where necessary, and removed from the areas in such manner as to provide maximum safety to persons and property and cause the least possible interference with the normal usage of such areas by the public and City personnel.