Exhibit_A.pdf
PDF 125 KB Posted
- Solicitation number
- QTE 25-095
- Issued by
- Citrus County, Florida
About this file
This Scope of Work document outlines the contractor responsibilities and service specifications for mowing and landscape maintenance services at four Citrus County Library locations in Florida. The contractor must provide comprehensive grounds maintenance including mowing, edging, mulching, trimming, and cleanup services at Central Ridge Library (5.02 acres), Coastal Region Library (5.35 acres), Homosassa Public Library (4.01 acres), and Lakes Region Library (9.93 acres including overflow area). The contract requires approximately 30 cuts annually at three library locations and approximately 12 cuts at Lakes Region Library's overflow area, with each site requiring completion within a single visit or maximum of two days. Mower blade height must be maintained at 3 to 3.5 inches, all edging must use metal blade equipment, and all ornamental and tree beds must be weeded regularly and mulched twice annually with high-grade Cypress mulch at three inches depth in the first week of November and second week of April. The contractor must notify the Grounds Maintenance Manager at (352) 527-5763 or sherri.genung@citrusbocc.com upon work completion and submit cut reports to both Sherri Genung and Debra Rogers at each service cycle's conclusion.
Payment is structured on a per-cut, per-site basis with invoices submitted monthly by the 10th day of the month for the previous month's services, with payment issued within 45 days of invoice receipt and verification. The contractor bears all responsibility for providing labor, materials, supplies, and equipment; complying with OSHA safety standards and all state and Citrus County certification and licensure requirements; and repairing any damage caused by contractor operations. Locations will be inspected prior to payment approval, and incomplete work or false invoicing constitutes grounds for contract termination. The contractor must ensure all work meets complete specifications during each visit, with cleanup of walks, drives, and open spaces required after each service, and must coordinate removal of tree limbs and palm fronds by contacting Grounds Maintenance at (352) 527-5760.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| QTE_25-095_RE-BID_Mowing_Services_for_Citrus_County_Libraries.pdf | ||
| QTE_25-095_Sample_Agreement.pdf | ||
| Exhibit_A.pdf |
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Text version
Exhibit “A”
SCOPE OF WORK
Provide Mowing, Edging, Mulching, Trimming and Clean-up services.
Contractors Responsibilities
• To provide all supervision, labor, materials, supplies and equipment necessary to properly maintain all sites as described in these specifications.
• To ensure the use of industry safety standards such as those set forth in OSHA for equipment operation and maintenance.
• To repair all damage to buildings, vehicles, trees, shrubs etc. caused by the contractors’ operations or employees.
• To ensure that no activity shall be undertaken that will in any way disrupt, inconvenience or endanger any member of the traveling public, either pedestrian or vehicle.
• To comply with all State and Citrus County requirements regarding certification and licensure.
Mowing
• Prior to each cut, branches, moss, debris and litter are to be picked up and stacked for pick up.
• Each mowing shall be performed in accordance with section - Mowing Frequency.
• Each site shall be completely mowed upon each visit; no site can take more than two (2) days to complete.
• Mower blade height shall be adjusted to a height of 3” to 3 ½ “ to prevent scalping with no exceptions
Edging
• All sidewalks, planting beds, paved walking trails, driveways, athletic courts, parking areas etc. will be edged at the time of each cut.
• All edging must be completed with a metal blade type edging equipment. The use of line trimmer or string type weeding equipment is not acceptable for edging.
Trimming
• All buildings, gazebos, poles, trees, fences and anywhere else a mower cannot reach will be trimmed with a commercial grade line trimmer.
• Trimming will be performed at the time of each and every cut.
Mulching & Weeding
• All ornamental and tree beds will be weeded on a regular basis as needed.
• All ornamental and tree beds will be mulched two (2) times per year (1st week in November and 2nd week in April) with a high-grade Cypress mulch. The amount of new mulch put down should be equal to three inches in depth.
• All ornamental and tree beds will have old mulch removed twice per year prior to new mulch being placed. (Non-compliance will be at the expense of the Contractor). Any resulting debris on sidewalks and parking lots shall be removed.
Mowing Frequency
• A schedule of mowing weeks, Monday - Sunday, will be provided by the Grounds Maintenance Manager at an initial start-up meeting. The annual number of cuts per year shall be approximately 30, with the exception of the overflow areas located at the Lakes Region Library, which shall be approximately 12 cuts annually.
Clean up
• At the end of each mowing service, all walks, drives and open space areas will be free of loose materials, trash or debris.
• All areas will be cleaned during work by either mulching or bagging clippings.
• Tree limbs, palm fronds, etc. will be picked up and piled by the contractor. The Contractor will contact Grounds Maintenance at (352) 527-5760 to have this material removed.
Payments
• In accordance with Florida Statute Chapter 218.74 payments invoiced for services rendered will be made within 45 days after the invoice received date and verified by staff. Invoices should be received on or before the 10th day of the month for the previous month’s services.
• Invoices must state the location(s) mowed and the date(s) mowed.
• Contractor will be paid per cut/per site basis, based on the per cut prices established on the Bid Form. Contractor will only be paid for actual cuts.
• No payments will be made in advance.
• Contractor can only invoice for work completed. Locations will be inspected prior to approval of payment. Submitting an invoice for incomplete work or for work not performed is grounds for termination of the contractor services.
• Submit cut reports after each and every cut to debra.rogers@citrusbocc.com and sherri.genung@citrusbocc.com . Invoices submit to: acctspayable@citrusclerk.org
General
• Cuts per year - Cuts will be as specified in Mowing Frequency.
• Each site must be completely mowed, trimmed, edged and cleaned upon each visit to be considered a complete cut and qualify for payment.
• At no time shall the contractor take more than 2 days to complete any site.
• Contractor shall call Sherri Genung, Grounds Maintenance Manager at (352) 527-5763 or email sherri.genung@citrusbocc.com to keep Grounds Maintenance informed of all cutting activities hindered by weather or equipment issues.
• It will be the contractor's responsibility to notify Grounds Maintenance when work has been completed, so inspections can be performed. The County will supply forms necessary for notification.
Cut reports are to be emailed to Sherri.Genung@citrusbocc.com and Debra.Rogers@citrusbocc.com at the end of each cut cycle.
• Inspections will be completed by Grounds Maintenance staff to determine compliance with contract terms. If terms are not met, staff will contact the contractor and payment will be withheld until completion.
mailto:debra.rogers@citrusbocc.com mailto:acctspayable@citrusclerk.org
Citrus County Library Locations
Central Ridge Library (5.02 acres) 425 West Roosevelt Boulevard Beverly Hills, FL 34465
Coastal Region Library (5.35 acres) 8619 West Crystal Street Crystal River, FL 34428
Homosassa Public Library (4.01 acres) 4100 S. Grandmarch Avenue Homosassa, FL 34446
Lakes Region Library (9.93 acres to include overflow area) 1511 Druid Road Inverness, FL 34452
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