Exhibit_A.1_-_Diaphragm_of_TOM_layout.pdf

This is an exhibit document for Volusia County, Florida's Request for Proposal #25-P-49LS, which seeks a vendor to design and retrofit one 35-foot Gillig Low Floor Bus into an emergency mobile command center for the Transit Services Division. The retrofit project will enable the bus to perform transit dispatching operations during emergencies and support various outreach activities throughout the year. Mandatory in-person pre-proposal conferences are scheduled for September 23 and 24, 2025, with written questions due by October 8, 2025. Proposals must be submitted electronically by October 22, 2025, at 3:01 pm. The contract term is expected to be one year from the effective date. The selected vendor must be located within 250 miles of Transit Services. The project requires comprehensive modifications including electrical systems, a Cummins Onan diesel inverter generator, power inverter, shore power connections, RV air conditioning units, repainting, and interior renovations.

The total budget for design and retrofit is approximately $150,000. Volusia County has established a Disadvantaged Business Enterprise (DBE) participation goal of 5.2% and reserves the right to make multiple awards or award only a portion of the requested services. Evaluation criteria include qualifications and experience (10 points), project approach (20 points), technical ability (25 points), facilities (10 points), schedule (10 points), price and cost considerations (15 points), and financial considerations (10 points). Vendors must demonstrate previous experience with similar bus retrofit projects and provide comprehensive insurance coverage, including Workers Compensation, Garage Liability, Garagekeepers Legal Liability, Installation Floater, and Professional Liability. All proposers must comply with Federal Transit Administration (FTA) Third Party Contract Clauses and complete a Human Trafficking Attestation. Required submission documentation includes a submittal letter, firm profile, employee qualifications, references, project approach, technical ability description, facility details, project schedule, pricing information, and financial statements.