Exhibit A- Bidder Requirements Checklist.11.5.26.pdf
PDF 339 KB Posted
- Attached to
- Parking Garage Operation Support Services
- Solicitation number
- 148113
- Issued by
- Polk County, Florida
About this file
This file is a Bidder Requirements Checklist for a Florida state or local parking garage operation support services contract (Bid #C007180). The solicitation requires bidders to demonstrate specific qualifications across multiple categories, with all requirements considered mandatory minimum criteria for bid eligibility. A negative response to any requirement will result in automatic bid rejection with no further consideration. Bidders must submit supporting documentation in Exhibit B—Project Experience and Qualification Documentation to evidence compliance with applicable requirements.
Key bidder requirements include: demonstrated successful management and operation of at least three multi-level parking structures (minimum 4,000 spaces each) within the last five years; parking management and operations as the bidder's primary business within the past five years; weekly employee compensation capability with understanding of monthly payment processing; provision of at least nine gas-powered golf carts (three per garage) with immediate replacement protocols; documented staff recruitment, training, and quality control processes including secret shopper programs and service recovery training; prohibition on subcontractor use; ability to operate services 8:00 AM to 12:30 AM, seven days weekly; valid Florida Class E Driver Licenses for all personnel operating vehicles; Intermediate-Level MOT and/or TCC certifications for supervisors renewed annually with one supervisor per garage per shift; Level 1 and Level 2 fingerprint-based background checks and annual sexual predator/offender checks for all employees; interviews with all incumbent employees seeking consideration; dedicated on-site Contract Manager if awarded two or more garages; compliance with minimum wage and required pay differentials; and maintenance of all required insurance coverage including proof in gas-operated vehicles. The award will be determined by the highest-ranked proposer(s) based on the evaluation criteria.
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Text version
BIDDER REQUIREMENTS CHECKLIST
This checklist is required with bid response along with all documents specified below.
All licenses and certifications must be active and current at the time of bid opening.
The baseline criteria established herein represent the absolute minimum qualifications required to perform the scope of work. A response of “NO” to any of these criteria shall constitute a failure to meet the minimum qualifications. Consequently, the proposal will be rejected as non-qualified, and no further consideration will be given to the bidder.
DO NOT SUBMIT A BID IF ANY OF THE BELOW IS ANSWERED NO.
Bid#: C007180 Title: Parking Garage Operation Support Services
YES
NO
EXPERIENCE IN PARKING STRUCTURE OPERATIONS: The Bidder has demonstrated successful management and operation :
• Of at least three (3) multi-level parking structures/garages within the last five (5) years, each with a minimum capacity of 4,000 parking spaces. A multi-level parking structure/garage is defined as a building or structure designed specifically for vehicle parking across at least three (3) floors or tiers stacked vertically.
The referenced experience must be based on ongoing, fixed-term parking management and operations contracts. Do NOT include temporary, occasional, event-based, special-event parking services, street parking or ground-level parking.
The Bidder shall provide supporting information in Exhibit B- Project Experience and Qualification Documentation. Proposals without the required information and documentation will be rejected as non-qualified.
YES
NO
PRIMARY BUSINESS EXPERIENCE: The Bidder has demonstrated that, within the last five (5) years, it has been actively providing parking management and operations services as its primary business. The bidder must upload supporting information and documentation showing compliance with this section, in Exhibit B – Project Experience and Qualification Documentation. Proposals without the required information and documentation will be rejected as non-qualified.
YES
NO
EMPLOYEE COMPENSATION: The Bidder has demonstrated its ability to compensate its employees on a weekly basis and understands that payments from the Owner will be processed monthly, following the submission and approval of a proper invoice.
The Bidder must upload supporting information and documentation showing compliance with this section, in Exhibit B – Project Experience and Qualification Documentation. Proposals without the required information and documentation will be rejected as non-qualified.
BIDDER REQUIREMENTS CHECKLIST (CONTINUED)
DO NOT SUBMIT A BID IF ANY OF THE BELOW IS ANSWERED NO.
Bid#:C00 Title:
YES
NO
GOLF CARTS: The Bidder can provide at least nine (9) gas-powered golf carts (three per garage), including immediate replacement of inoperable carts, and a fully functional spare.
YES
NO
STAFF RECRUITMENT, TRAINING, AND SERVICE QUALITY: The Bidder has demonstrated the ability to recruit, train, supervise, and maintain qualified staff capable of delivering high-level customer service and an exceptional guest experience in a public or tourism-oriented environment. The Bidder shall have documented processes and supporting evidence demonstrating its ability to provide the following:
• Service-First Recruitment and screening process for employees
• "Secret Shopper" Quality Control
• Service Recovery Training
• Employee Incentive Programs
• Uniform & Hygiene Inspections
• Employee Immediate Replacement Protocol The Bidder must upload supporting information and documentation showing compliance with this section, in Exhibit B – Project Experience and Qualification Documentation. Proposals without the required information and documentation will be rejected as non-qualified.
YES
NO
NO SUBCONTRACTORS: All work shall be performed directly by the Bidder without the use of subcontractors.
YES
NO
WORK HOURS AND SCHEDULING: The Bidder has demonstrated its ability to provide the required services during the normal hours of operation, from 8:00 AM to 12:30 AM, seven (7) days per week, including weekends and holidays.
The Bidder must upload supporting information and documentation showing compliance with this section, in Exhibit B – Project Experience and Qualification Documentation. Proposals without the required information and documentation will be rejected as non-qualified.
YES
NO
DRIVER LICENSE: All personnel driving vehicles shall possess a valid Florida Class E Driver License.
YES
NO
SUPERVISOR REQUIREMENTS: The Bidder shall ensure that each Supervisor holds a current Intermediate-Level MOT and/or TCC certification, renewed annually. A Supervisor shall be assigned to each garage on every AM and PM shift.
BIDDER REQUIREMENTS CHECKLIST (CONTINUED)
DO NOT SUBMIT A BID IF ANY OF THE BELOW IS ANSWERED NO.
Bid#:C00 Title:
YES
NO
BACKGROUND CHECKS: The Bidder shall perform Level 1 and Level 2 fingerprint-based background checks and annual sexual predator/offender checks on all employees prior to assignment and provide written attestation to the District.
YES
NO
INCUMBENT EMPLOYEE INTERVIEWS: The Bidder shall interview all incumbent employees of the outgoing Contractor who wish to be considered, while retaining sole discretion over hiring decisions.
YES
NO
CONTRACT MANAGEMENT: If awarded two (2) or more of the three (3) parking garages, the Bidder shall provide a dedicated on-site Contract Manager meeting the minimum experience requirements.
YES
NO
MINIMUM WAGE AND PAY DIFFERENTIALS: The Bidder shall comply with the minimum hourly wage for GSPs and required pay differentials for Shift Leads and Supervisors.
YES
NO
INSURANCE COVERAGE: The Bidder shall maintain all insurance coverage required under the Contract, including proof of insurance in all gas-operated vehicles at all times.
BIDDER/COMPANY AFFIDAVIT
By checking the boxes above, Bidder acknowledges they understand and agree to the solicitation requirements. Bidder will provide the Owner with an employee list including outlined responsibilities within thirty (30) days from the date of bid award, which must be updated within three (3) days of any staffing change and provided to Owner with required documents. Not having certificates, licenses and requirements submitted with bid response will be cause for bid rejection.
Company Name: _____________________________________________________ Date:__________
Officer/Authorized Representative Signature: ______________________________________________
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