Exhibit_6_Initial_Deficiency_Report_(IDR)_Sample.docx

INITIAL DEFICIENCY REPORT (IDR) Contract No.: _____________ Contractor: ________________ Aggregate Group(s): __________ Submission Date: ______________ Assessment Completion Date: ____________ Submitted To:

Contracting Officer (CO): __________________ Contracting Officer’s Technical Representative (COTR): __________________

SECTION 1 – FACILITY & UNIT INFORMATION

Facility Name: __________________________________________ Facility Address: ________________________________________ Ward: _____________________ Building Type: __________________________________________ Conveyance Identification Number (UID): ____________________ Equipment Type (Elevator, Escalator, Lift, etc.): ___________ Manufacturer: ____________________________________________ Model Number: ____________________________________________ Serial Number: ____________________________________________ Installation Date: _______________________ Modernization Date: _____________________ Controller Type: __________________________________________ Drive Type: ______________________________________________ Number of Floors/Stops: ___________________________________ Current Operational Status: _______________________________ Inspection Certificate Status: ______________________________ DOB Permit Information: ____________________________________ Last Inspection Date: ______________________________________ Last Category Test Date: ___________________________________

SECTION 2 – BASELINE CONDITION ASSESSMENT

2.1 Operational Condition Summary

Operational Condition: ______________________________________ Ride Quality Observations: _________________________________ Leveling Accuracy: _________________________________________ Acceleration/Deceleration: _________________________________ Door Operation: ____________________________________________ Dispatch Performance: ______________________________________ Noise/Vibration Issues: _____________________________________ Emergency & Recall Systems: ________________________________ Emergency Power Operation: _________________________________ Reliability & Shutdown/Nuisance Failure History: ____________________________________

2.2 Code Compliance & Safety Condition

Current Code Compliance Status (ASME A17.x, NEC, OSHA, ADA, DOB, DLCP):

Safety Condition Summary: _______________________________________________ Expired Certificates Identified: _________________________________________ Unstable, Unsafe, or Non‑Code-Compliant Conditions:

Observed Hazards (check all that apply):

• Failed safety devices

• Deficient guarding

• Trip hazards

• Water intrusion

• Oil leakage

• Corrosion

• Inaccessible or non‑conforming equipment

• Obsolete or recalled equipment

• Non‑functional emergency systems Notes: _________________________________________________________________

SECTION 3 – MECHANICAL, ELECTRICAL & SYSTEMS ASSESSMENT

3.1 Mechanical Assessment Findings

Hoist Machine Condition: ____________________________________ Motor / Gearbox / Sheave Condition: _________________________ Bearings & Guide Assemblies: _______________________________ Hydraulic Components (cylinders, pistons, packing): __________ Door Operators/Rollers/Tracks: _____________________________ Brakes/Ropes/Buffers: ______________________________________ Lubrication Systems: _______________________________________ Additional Notes: __________________________________________

3.2 Electrical & Controls Assessment Findings

Controller Condition: _______________________________________ Relays/Contactors/VFDs: ____________________________________ Wiring & Traveling Cables: __________________________________ Disconnect Switches: _______________________________________ Safety Circuits & Communication Systems: ____________________ Software Logic & Selector Systems: __________________________ Fire Recall Integration: ____________________________________ Battery Backup & Emergency Lighting: ________________________ NEC Article 620 Compliance Verification: ______________________ Additional Notes: __________________________________________

SECTION 4 – MAINTENANCE & RELIABILITY ASSESSMENT

Current Maintenance Condition: ______________________________ Evidence of Deferred Maintenance: ___________________________ Repeat Failure Frequency: ___________________________________ Chronic Outage History: _____________________________________ Callback Patterns: __________________________________________ Inspection & Test History Summary: __________________________ OEM Supportability Status: ___________________________________ Availability of Replacement Parts: ___________________________ Maintenance Accessibility: ___________________________________ Estimated Remaining Useful Life (RUL): ________________________

SECTION 5 – DEFICIENCY IDENTIFICATION (Complete List) All deficiencies must be listed in this section.

No omissions, reclassification, or minimization permitted.

For each deficiency, complete the fields below:

Deficiency No. ___ Description: _______________________________________________ Component/System: __________________________________________ Category (Operational / Safety / Code / Mechanical / Electrical / Deferred Maintenance / Obsolescence / Chronic Failure): _____________________ Severity Level (Low / Moderate / High / Critical): ____________ Code Reference (if applicable): ______________________________ Safety Impact: _____________________________________________ Operational Impact: _________________________________________ Recommended Corrective Action: ______________________________ Priority Level (Immediate / 30 Days / 90 Days / Capital Planning): _____________ Estimated Corrective Action Cost: ____________________________ Estimated Duration: _________________________________________ Associated Photos: Yes / No Photo File Names: __________________________________________ Supporting Notes: __________________________________________

SECTION 6 – MODERNIZATION NEEDS

Modernization Requirement Identified: _________________________ Modernization Rationale: _____________________________________ ASME, NEC, OEM or Lifecycle Basis: __________________________ Estimated Cost: ____________________________________________ Recommended Timeline: ______________________________________

SECTION 7 – CONTRACTOR CERTIFICATION

The Contractor certifies that:

• All Assessment findings were completed using accepted industry methodologies;

• All conditions and deficiencies have been fully, accurately, and professionally documented;

• All findings are based on direct physical inspection and evaluation;

• No deficiency has been omitted, minimized, re‑classified, or otherwise altered;

• The Initial Deficiency Report is complete, accurate, and compliant with all Contract requirements.

Certified By: __________________________________________ Title: _________________________________________________ Date: _________________________________________________

SECTION 8 – SUBMISSION DETAILS

Submitted To:

• Contracting Officer (CO): ______________________________

• Contracting Officer’s Technical Representative (COTR): ______________________________ Submission Format:

• Excel (unlocked)

• Excel and searchable PDF

• Email submission

• District‑designated platform (Salesforce, etc.)