Exhibit_4_-_Monthly_Compliance_Status_Report.pdf
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- Attached to
- Sunset-Miller Resurfacing &Traffic Calming
- Solicitation number
- 082626
- Issued by
- Barnwell County, South Carolina
About this file
This is a Monthly Compliance Status Report form issued by Beaufort County, South Carolina, designed to track Small and Minority Business Participation (S/MBE) on county projects. The form requires prime contractors to submit monthly compliance reports to the Beaufort County Compliance Office by the 5th day of each month, documenting all subcontracting activity and payments made to S/MBE firms during the previous month. The report template captures essential project information including the prime contractor name, project name, original and current contract amounts, and any change orders issued to date. For each S/MBE firm engaged on the project, contractors must record the firm type, quote amount, contract date and amount, monthly payments, check numbers, and cumulative payments to date. The form requires certification that all contracts and purchase orders have been executed, amounts are accurate, and payments comply with contractual obligations. Supporting documentation including cancelled checks and payment records must be made available to Beaufort County officials upon written request.
The report format includes separate line items for tracking expenditures to Small Business Enterprises (SBE) and Minority Business Enterprises (MBE), with a combined total S/MBE expenditure tracking mechanism. The completed report must be signed and dated by an authorized contractor representative and submitted to the Beaufort County Compliance Office via mail, email, or fax. This compliance mechanism applies to projects such as the Sunset-Miller Resurfacing & Traffic Calming project in Lady's Island, which involves road milling, resurfacing, intersection realignment, and traffic calming improvements on Sunset Boulevard and Miller Drive West. The monthly reporting requirement continues until project completion, ensuring ongoing accountability and transparency in S/MBE program participation throughout the contract term.
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Text version
EXHIBIT 4
MONTHLY
COMPLIANCE STATUS
REPORT
Small and Minority Business Participation
Completed reports must be submitted as follows:
Beaufort County Compliance Office P.O. Drawer 1228 • Beaufort, SC 29901-1228 E-Mail: dthomas@bcgov.net • FAX 843.255.9437
Prime Contractor Name:
Project Name:
Type of Report:
Report Number:
For the Period Of:
Monthly Final
Until the project ends, the Prime Contractor shall submit monthly reports to the Compliance Office by the 5th day, reflecting activity of the previous month.
Original Prime Contract Amount:
Change Orders to Date:
Current Prime Contract Amount:
Name of
S/MBE
Firm Type
Quote Amount
Date of Contract/PO
Dollar Amount of Actual
Contract/PO
Dollar Amount
Paid This Month
Check Number
Dollar Amount Paid to
Date
SBE Expenditure to Date:
MBE Expenditure to Date:
S/MBE Total Expenditure to Date:
I certify that contracts/purchase orders have been executed with the above firms, amounts listed are accurate, and payments were made in accordance with contractual obligations. Cancelled checks to S/MBEs working on this project and/or supporting documentation for the information presented in this report will be made available to Beaufort County officials upon written request.
Name: Title:
Signature: Date:
Small and Minority Business Participation Program Documents – Beaufort County, South Carolina Revised 2 February 2022
File details come from the government source that posted it. Updated .