Exhibit_4_-_Monthly_Compliance_Status_Report.pdf

This is a Monthly Compliance Status Report form required by Beaufort County, South Carolina for Small and Minority Business Participation (S/MBE) tracking on county contracts. The document is a standardized reporting template that prime contractors must complete and submit monthly to the Beaufort County Compliance Office by the 5th day of each month, documenting subcontractor activity from the previous month. The form requires contractors to report the original prime contract amount, any change orders issued to date, and the current total contract amount. Reports must continue on a monthly basis until project completion, with final reports submitted upon project conclusion.

The compliance report captures detailed S/MBE expenditure data including the names and types of minority and small business firms engaged, quoted amounts, contract or purchase order dates, actual contract amounts, monthly payments with check numbers, and cumulative payments to date. Contractors must separately track and report cumulative expenditures for Small Business Enterprises (SBE), Minority Business Enterprises (MBE), and combined S/MBE totals. The certifying official must verify that all contracts and purchase orders have been executed with listed firms, that amounts are accurate, and that payments comply with contractual obligations. Supporting documentation including cancelled checks to S/MBEs and other relevant records must be made available to Beaufort County officials upon written request. Reports should be submitted to the Compliance Office at P.O. Drawer 1228, Beaufort, SC 29901-1228, via email at dthomas@bcgov.net, or by fax at 843.255.9437.