Exhibit_4_-_Monthly_Compliance_Status_Report.pdf

This document is a Monthly Compliance Status Report form issued by Beaufort County, South Carolina, designed to track Small and Minority Business Participation (S/MBE) for prime contractors engaged in county projects. The report must be submitted monthly to the Beaufort County Compliance Office by the 5th day of each month, documenting all subcontracting activity from the previous month. Prime contractors are required to report the original contract amount, any change orders, and the current contract amount, along with detailed information for each S/MBE firm engaged, including the firm type, quoted amounts, contract/purchase order dates and amounts, monthly payments with check numbers, and cumulative payments to date. The form requires certification by an authorized representative that all contracts and purchase orders have been executed with listed firms, amounts are accurate, and payments were made in accordance with contractual obligations, with supporting documentation such as cancelled checks available upon written request to Beaufort County officials.

The form serves as the primary compliance mechanism for the S/MBE Program requirement mandated for the SC 116 Laurel Bay Pathway Repairs project, a concrete shared-use pathway repair project approximately 3.417 miles in length on the north side of Laurel Bay Road. Contractors must demonstrate good faith efforts to recruit S/MBE subcontractors and maintain detailed expenditure records, with separate line items tracking SBE expenditures to date, MBE expenditures to date, and combined S/MBE total expenditures. This monthly reporting requirement continues until project completion and ensures transparency and accountability in the allocation of contract work and funds to small and minority-owned businesses participating in the infrastructure repair project.